Transcript Class 11 PP CS-203.ppt

CA203
Presentation Application
Reviewing and
Sharing a Presentation
Lecture # 11
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Objectives
In this chapter you will learn to:
✔ Add comments to a presentation.
✔ Protect a presentation with a password.
✔ Send a presentation for review.
✔ Merge versions and handle reviewers’
changes.
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Presentation
• After you create a draft of a presentation, you might want
to distribute it to your co-workers for feedback.
• Before you send a presentation out for review, you might
want to protect it with a password.
• You can send a presentation to reviewers electronically
so that they can read, revise, and comment on the
presentation without having to print it.
• When reviewers return the edited presentation to you,
you can merge the different versions into the original,
evaluate all the revisions and comments, and accept or
reject the edits.
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Adding Comments to a
Presentation
• Your reviewers can insert comments without disrupting
the text and layout of the slides by using the Comment
command on the Insert menu.
• You can edit, show, hide and delete the comments
Insert
Comments
Edit
Comments
Delete
Comments
Example Add Comments
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Entering Handwritten Changes
• To add ink annotations while running
PowerPoint on a Tablet PC:
– While giving a presentation, you can use the
Ink Annotations feature to take notes, circle or
underline important points, or draw arrows
and diagrams.
• Open the presentation in Normal view,
• On the Insert menu, tap Ink Annotations to display
the Ink Annotations toolbar.
• After you finish, tap Stop Inking on the Ink
Annotations toolbar.
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Protecting a Presentation with a
Password
• If you don’t want
reviewers to edit your
work, you can protect a
presentation with a
password so that others
can only read it.
• To protect a presentation,
you click Tools
OptionsSecurity tab.
• Assign a password that
must be entered in order
to open the presentation.
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Protecting a Presentation with a
Password
• Digital signature certifies that
presentation has not been
changed since the signature
was attached.
• Remove information about the
creator of the presentation so
that this information is not
publicly available.
• Assign a security level that
determines whether
presentations that contain
macros can be opened on your
computer.
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Attaching a Digital Signature
• Certified digital signatures can be obtained
from companies such as VeriSign. The
digital signature confirms the origin of the
presentation and that no one has
tampered with it since it was signed.
• A signed file is remain signed until the file
is modified.
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Information Rights Management
• If your company or organization has
implemented the Information Rights
Management feature, you can restrict who
can change, print, or copy a presentation,
and you can limit these permissions for a
specified period of time.
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Sending a Presentation for Review
• After you finish making changes to a
presentation, you can quickly send it via e-mail
to another person for review.
– File  Send To  Mail Recepient(for Review)
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Merging Versions and Handling
Reviewers’ Changes
• After reviewers make changes and add comments, you
can then merge their versions of the presentation into
the original so that you can see all the changes in one
place.
• When you merge presentations, PowerPoint shows the
differences between the original and the reviewed
versions with change markers.
• PowerPoint uses a different color marker for each
reviewer so that you can quickly identify who made what
change.
• These markers show the details of the changes without
affecting presentation layout.
– Open CompareMerge
– Click ToolCompare and Merge Presentation …
Use MergingVersion\compareMerge
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Chapter 11 Summary
• You can insert comments in a presentation and then view them in
the Revisions task pane.
• You can set a password that must be entered before someone can
modify a presentation. If you want others to be able to read or copy
the presentation but not make changes to it, you can also set a
password that must be entered before someone can open the
presentation.
• You can quickly send a presentation to another person for review
by using e-mail.
• You can merge different versions of a presentation into the original
and then review revisions and comments all in one place. You can
use the buttons on the Reviewing toolbar to view, accept, and reject
revisions.
• PowerPoint uses a different color to identify the comments and
changes made by different reviewers, so you can review all
comments and changes at once or work with those of each
reviewer separately.
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