Transcript Practical Literacy 2e Ch. 15.ppt

Chapter 15
Creating a Presentation
1
What’s inside and on the CD?
• In this chapter, you will learn essentials of creating
presentations with Microsoft PowerPoint
– Presentations are backdrops for speeches
– PowerPoint provides tools to script, organize, and
display presentations
Practical Computer Literacy, 2nd edition
Chapter 15
2
What’s in the PowerPoint window?
• Microsoft PowerPoint creates slide show that can be
presented with:
– Computer
– Projection device
– Printed on transparency film
– Converted to HTML to be viewed through a Web
browser
• To create useful handouts, slides can be printed in a
variety of layouts
Practical Computer Literacy, 2nd edition
Chapter 15
3
What’s in the PowerPoint window?
• To start PowerPoint:
– Click Start
– Click All Programs
– Click Microsoft Office
– Click Microsoft Office PowerPoint 2007
• PowerPoint window includes several work areas called
“panes”
Practical Computer Literacy, 2nd edition
Chapter 15
4
What’s in the PowerPoint window?
• When presentation is opened in Normal View
– Current slide is displayed on right pane
– Slides and Outline tabs in left pane
– Pane near bottom provides space for speakers notes
• Use scroll bar or Previous Slide and
Next Slide
buttons to move from one slide to another
Practical Computer Literacy, 2nd edition
Chapter 15
5
What’s in the PowerPoint window?
Practical Computer Literacy, 2nd edition
Chapter 15
6
How do I create a presentation?
• To create a presentation, select a theme
– Professionally selected slide color schemes, fonts,
graphic accents, and background colors
• PowerPoint applies the theme to every slide
Practical Computer Literacy, 2nd edition
Chapter 15
7
How do I create a presentation?
Practical Computer Literacy, 2nd edition
Chapter 15
8
How do I create a presentation?
• Title Slide is automatically generated for new
presentation
• Select other layouts from Layouts button in the Slides
group on the Home tab
• Save presentation as soon as first slide is created
Practical Computer Literacy, 2nd edition
Chapter 15
9
How do I create a presentation?
• PowerPoint presentations are saved with .pptx extension
• As presentation is built, save frequently
• All slides are saved in same file
Practical Computer Literacy, 2nd edition
Chapter 15
10
How do I create a presentation?
• To theme selection:
– Click Design tab
– Click any theme to apply new theme to all slides
• To change only one slide or a select group:
– Select slides
– Right-click a theme in the Themes group
– Select Apply to Selected Slides
Practical Computer Literacy, 2nd edition
Chapter 15
11
How do I create a presentation?
• To change background color:
– Click Design tab
– Click Background
– Choose style from the drop-down list
Practical Computer Literacy, 2nd edition
Chapter 15
12
How do I add a slide?
• New Slide button adds a slide to presentation
• PowerPoint gives you a choice of slide layouts
• Most slide layouts include at least one placeholder, in
which text or graphics can be entered
• Title Slide layout is typically used for first slide
Practical Computer Literacy, 2nd edition
Chapter 15
13
How do I add a slide?
• Use the Blank layout if you don’t like the predefined slide
layouts
• Use the buttons on the Insert tab to add placeholders for
text boxes
• Resize a placeholder by using its sizing handles
Practical Computer Literacy, 2nd edition
Chapter 15
14
How do I add a slide?
• Text may be entered on slides in Outline tab entry area
when slide show is in Normal View
• Edit text, like word processor, with editing keys
• Rearrange items by dragging to new locations
Practical Computer Literacy, 2nd edition
Chapter 15
15
How do I add a slide?
Practical Computer Literacy, 2nd edition
Chapter 15
16
How do I add a bulleted list?
• To present a list of bulleted or numbered points use one
of the following layouts:
– Title and Content
– Two Content
– Comparison
• Bulleted lists focus audience’s attention and should be
brief
• Numbered lists help audience’s focus on sequences,
priorities, and rankings
Practical Computer Literacy, 2nd edition
Chapter 15
17
How do I add a bulleted list?
• In the Title and Content layout, text is formatted as a
bulleted list.
• Click Bullets button on Home tab to remove unwanted
bullets.
• Click Number to have list numbered
• A new bullet or number is added to the list each time you
press the Enter key
• Pressing Backspace key will remove a bullet or number
Practical Computer Literacy, 2nd edition
Chapter 15
18
How do I add a bulleted list?
• To create sub-bullets, use
on Home tab
Increase List Level button
• Animation effects can be added to make bulleted items
appear one by one
• Bullets are an effective overview or summary
– Use a maximum of five to seven per slide
Practical Computer Literacy, 2nd edition
Chapter 15
19
How do I add a bulleted list?
Practical Computer Literacy, 2nd edition
Chapter 15
20
How do I add a graphic?
• Graphics add visual interest to your slides
• Select a slide layout with content from the New Slide
drop-down list
• You will replace the placeholder with a graphic
Practical Computer Literacy, 2nd edition
Chapter 15
21
How do I add a graphic?
• To add clip art:
– click Insert Clip Art button
– click a graphic from the Clip Art task pane
Practical Computer Literacy, 2nd edition
Chapter 15
22
How do I add a graphic?
• The Clip Art task pane includes a search tool to look for
clip art:
– Enter a search specification in the Search text box
– Click Go button
• To add a photo or scanned image:
– Click Insert Picture button displayed in slides placeholder
– When Insert Picture dialog box appears, use it to specify
picture’s location, folder, and file name
• To delete a graphic, select it, then press Delete
Practical Computer Literacy, 2nd edition
Chapter 15
23
How do I add a graphic?
• SmartArt can be inserted to depict organizational charts
and processes
• Insert pictures, clip art, or SmartArt into any layout, even
with no graphic placeholder:
– Click Insert tab
– Click Picture, ClipArt, or SmartArt
• Use sizing handles to position and size graph
Practical Computer Literacy, 2nd edition
Chapter 15
24
How do I add a graphic?
Practical Computer Literacy, 2nd edition
Chapter 15
25
How do I add a chart?
• PowerPoint provides slide layouts containing chart
placeholders
• Use placeholder’s
Insert Chart button to add bar
chart, line chart, or pie chart
• Chart displays sample data in a datasheet which you
change to reflect your data
Practical Computer Literacy, 2nd edition
Chapter 15
26
How do I add a chart?
• Some slide layouts provide an area for large chart,
others accommodate smaller chart plus bullets or
other text
• You change the sample data by clicking on column
headings, row labels, and value data:
– Click each cell containing sample data
– Replace with your own labels or numbers
Practical Computer Literacy, 2nd edition
Chapter 15
27
How do I add a chart?
• To delete sample data in datasheets columns or rows:
– Select cells
– Press Delete key
• Use scroll bars to view additional rows and columns
Practical Computer Literacy, 2nd edition
Chapter 15
28
How do I add a chart?
• To move data:
– Select cells
– Right-click to display shortcut menu
– Click Cut
– Right-click cell where data is to be moved
– Click Paste on shortcut menu
Practical Computer Literacy, 2nd edition
Chapter 15
29
How do I add a chart?
• To insert row:
– Right-click cell where row is to be inserted
– Click Insert on shortcut menu
– Click Table Rows Above
• Steps to delete row or column are similar except use
Delete option on shortcut menu
Practical Computer Literacy, 2nd edition
Chapter 15
30
How do I add a chart?
Practical Computer Literacy, 2nd edition
Chapter 15
31
How do I add a table?
• Use the Table icon on any new slide layout
• Enter data into rows and columns of table
• The Table Tools Design and Layout contextual tabs
appear when the table is inserted
Practical Computer Literacy, 2nd edition
Chapter 15
32
How do I add a table?
• Use the buttons on these tabs to:
– format the table borders
– add color shading to cells
– adjust the alignment of text
• To add text to a cell
– Click inside cell
– Type your text
Practical Computer Literacy, 2nd edition
Chapter 15
33
How do I add a table?
• To add graphic:
– Click cell
– Click Insert tab
– Select Picture or Clip Art
– Select file
• To adjust height or width of cells:
– Position pointer over dividing line
– Pointer changes to or shape
– Drag dividing line to correct position
Practical Computer Literacy, 2nd edition
Chapter 15
34
How do I add a table?
• To insert rows:
– Click cell where you want to insert
– click Insert Above or Insert Below from the Rows &
Columns group on the Table Tools Layout contextual
tab
• Insert a column in the same manner
• Delete a row or column by using the Delete option from
the Rows & Columns group on the Table Tools Layout
contextual tab
Practical Computer Literacy, 2nd edition
Chapter 15
35
How do I add a table?
Practical Computer Literacy, 2nd edition
Chapter 15
36
How do I work with multimedia
elements such as videos?
• You can launch an audio or video segment from a
PowerPoint slide
– Audio clips most frequently added as sound effects
– Videos are called “movies”
– PowerPoint does not support clips from DVDs or
other commercial films
Practical Computer Literacy, 2nd edition
Chapter 15
37
How do I work with multimedia
elements such as videos?
• To stop a movie during a presentation, click it
• PowerPoint offers Movie Tools for adjusting the way
movies appear on slides and play during presentations
– Click the movie window and then select the Options
tab
• Movies play within the movie window on the slide
Practical Computer Literacy, 2nd edition
Chapter 15
38
How do I work with multimedia
elements such as videos?
• Change the size of the movie window with the sizing
handles
• Configure a movie to fill the screen when it plays
• You can hide the movie window
• Additional settings on the Options tab allow you to set a
movie to loop until you stop it or rewind after it is played
Practical Computer Literacy, 2nd edition
Chapter 15
39
How do I work with multimedia
elements such as videos?
Practical Computer Literacy, 2nd edition
Chapter 15
40
Can slides include Web links?
• PowerPoint slides can contain links to Web sites
– Enter the URL
– Clicking the hyperlink opens the page in a browser
• You can create links to:
– Other slides in the same or another presentation
– E-mail addresses
– Various files
Practical Computer Literacy, 2nd edition
Chapter 15
41
Can slides include Web links?
• When the Insert Hyperlink dialog box is open, you can
click the Browse the Web button to find a Web page and
insert its URL
• Make sure to test your hyperlinks before you present
Practical Computer Literacy, 2nd edition
Chapter 15
42
Can slides include Web links?
Practical Computer Literacy, 2nd edition
Chapter 15
43
How do I view a slide show?
• The objects you see on your screen as you create a
presentation such as the ribbon and other objects will not
show during your presentation
• Switch to Slide Show view when ready to see how your
audience will view your presentation
• The slide show starts with the current slide, so move to
the first slide before starting your presentation
Practical Computer Literacy, 2nd edition
Chapter 15
44
How do I view a slide show?
• Use buttons in lower-left of slide to:
– Navigate through slides
– Add or view Speakers notes
– Write on slide with pen or highlighter
– Switch to another program presentation
Practical Computer Literacy, 2nd edition
Chapter 15
45
How do I view a slide show?
• Navigation through the slides can be accomplished by:
– pressing the left mouse button to display the next
slide or bullet
– pressing the right arrow key to display the next slide
or bullet
– pressing the left arrow key or the P key to move the
previous slide or bullet
Practical Computer Literacy, 2nd edition
Chapter 15
46
How do I view a slide show?
• Right-click a slide to select a specific slide to display.
Click Previous to go back one slide.
• Press the Esc key to end a slide show and return to
PowerPoint.
• It is good practice to preview your presentation and to
rehearse your speech before you present it to an
audience.
Practical Computer Literacy, 2nd edition
Chapter 15
47
How do I view a slide show?
Practical Computer Literacy, 2nd edition
Chapter 15
48