Transcript Download the Best practice for preparing and responding to RFPs Powerpoint slides [pptx, 2.13MB]

Best Practice for
Preparing & Responding
to RFPs
1
RFI
Request for Information
2
Definition
A request for information (RFI) is a standard
business process whose purpose is to collect
written information about the capabilities of various
suppliers. Normally it follows a format that can be
used for comparative purposes
3
RFP
Request for Proposal
Ad Hoc – One Off
Standard on rotation
4
Definition
A request for proposal (RFP) is a solicitation,
often made through a bidding process, by an
agency or company interested in procurement of a
commodity, service or valuable asset, to potential
suppliers to submit business proposals. It is
submitted early in the procurement cycle, either at
the preliminary study, or procurement stage
5
Source
FORMAL
INFORMAL
• Digital Platform
• Conversation
• Proprietary
• Viper,
• Cvent,
• Star Site
• Newspaper / Mag
• Verbal
– Telephone call
– Sales call
• Tender
6
Leaving Cert
Opportunity to show your
RELEVANT KNOWLEDGE
7
Key Points
• Read questions very carefully
• Establish key elements
• Key missing information
DON’T ASSUME
ASK QUESTIONS
8
Format
Client
As Requested
Your Own
Standard
Relevant
Elements
Customisation
Always
9
Online
Rich
Media
Print
Format
10
Attention to Detail
No Mistakes
11
Content
•
•
•
•
•
•
•
Clear & understandable
Correct
Relevant
Customised
Conditions
Timely
Follow up
12
Process with
Creativity
13
Exercise
14
Clear & Correct
& Conditions
15
Timely &
Relevant
16
Customised &
Creative
17
Total
Experience
18
18
Competition
19
Cooperation
20
COMPETITION
COOPERATION
CO-OPETITION
21
Follow Up
22