Transcript Attendance Management

Attendance
Management
Environment Directorate
National Picture
• CIPD – Annual Survey – 2005
– Average sickness in Public Sector 4% or 10.3 days
– 83% of Organisations have sick pay scheme that covers 1st
3 days – 15% do not.
– Public Sector continue to pay Occupational sick Pay for the
longest period
– Reasons for Reduction in absence:
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•
•
•
•
Tightened Policies
Changes in recording method
Increased Management Buy-in
Changes in work organisation
Changes in number of long term absences
National Picture
continued
• Employers Organisation – Sickness Absence in local
Government – Survey 2003/2004
– Sickness Absence in Local Government 5.1% = 11.7 days
– Average in:
• Manual Occupations 6.8%
• Non- Manual 4.9%
• CBI – Private Sector 3.2% = 7.2 days
– Controlling Absence:
• Robust data collection
• Comprehensive Policies and Procedures
• Building a culture of communicating cost of sickness etc
National Picture
continued
Table 1
Average numbers of days lost due to sickness, and sickness absence rates, English &
Welsh authorities, County and Unitary, 2002/03 & 2003/04
Non-manuals
Manuals
All employees
Days lost % rate
Days lost % rate
Days lost % rate
Lower quartile (9.1) 9.8
(4.0) 4.3
(11.2) 13.4 (4.9) 5.9
(9.3) 10.0 (4.1) 4.4
Median
(11.6) 11.1 (5.1) 4.9
(13.5) 15.5 (5.9) 6.8
(11.2) 11.7 (4.9) 5.1
Upper quartile (13.2) 11.7 (5.8) 5.1
(17.1) 18.6 (7.5) 8.2
(13.0) 13.4 (5.7) 5.9
Mean
(10.9) 10.9 (4.8) 4.8
(13.7) 15.5 (6.0) 7.1
(11.2) 11.6 (4.9) 5.1
Sample
(21) 33
(20) 30
(83) 104
National Picture
continued
Table 2
Absence rates (%) for larger authorities by type, 2002/03 & 2003/04
Counties
Metro.
London
English
Authorities
boroughs
unitaries
Non-manual
Median
(3.6) 4.9
(5.6) 5.1
(N/a) 4.3
(5.2) 4.8
Mean
(3.7) 4.7
(5.4) 5.0
(N/a) 4.4
(5.0) 5.1
No in sample
(4) 6
(8) 8
(N/a) 11
(5) 4
Manual
Median
(3.5) 5.9
(7.4) 7.0
(N/a) 7.1
(6.4) N/a
Mean
(3.8) 6.6
(6.9) 7.2
(N/a) 7.2
(7.0) N/a
No in sample
(4) 6
(8) 8
(N/a) 9
(4) N/a
All employees
Lower quartile
(3.4) 4.0
(4.4) 5.2
(4.6) 4.0
(4.4) 4.7
Median
(3.7) 4.6
(5.2) 5.8
(5.0) 5.0
(4.9) 4.8
Upper quartile
(4.3) 5.3
(6.4) 6.4
(5.6) 5.5
(5.3) 5.4
Mean
(3.7) 4.5
(5.3) 5.8
(5.1) 4.8
(4.8) 4.9
No. in sample
(16) 19
(20) 20
(19) 30
(17) 23
Welsh
unitaries
(4.0) 5.6
(4.4) 5.3
(4) 4
(5.6) 6.5
(5.4) 6.7
(4) 4
(4.6) 5.2
(5.4) 6.0
(6.4) 6.3
(5.9) 5.6
(11) 12
Policy
• Health and Well Being of our Employees is a key
element
• Interests of the City Council
• Ensure that appropriate preventative measures are
developed and implemented
Policy Continued
• Directorate supports the changes to the Policy
• All managers are aware of responsibility for
monitoring and managing sickness
• The alternative Employment Procedure is welcomed
and provides an effective framework
• Managers Guidelines enhance the managers toolkit
Directorate Sickness
• Attendance taken seriously in the Directorate –
Trading Activities.
• Actions taken:
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–
–
–
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Training / Briefing Sessions provided for managers
HR support to managers on stage process
Revised procedure for reporting absence
Sickness reported monthly to service managers
Sickness reported to Directorate Management Team
Quarterly
Directorate Sickness
• 2003/2004 – 7% or 18.2 days lost
• 2004/2005 – 6.02% or 16.65 days
– Reduction of 0.92% or 682 days (3.41 staff)
• July 04 – June 05 ( last 12 months) – 5.42% or 14.09
days lost ( excludes new services )
– Reduction of 1.58% on 2003/2004 or 1808 days (9 staff)
Directorate Sickness
Continued:
• At 1st July 2005 - 87no. staff on sickness stage
– 54 Stage 1
– 30 Stage 2
– 3 Stage 3
• 6 Members of staff left the Authority
Summary
– Reasons for Reduction in absence:
•
•
•
•
•
Tightened Policies
Changes in recording method
Increased Management Buy-in
Changes in work organisation
Changes in number of long term absences
– Sickness is reducing
• The Directorate has expanded
• The absence rate for July 04 to June 05 with the new services
is 3.8%, which is 0.6% lower than the national average