Transcript Gala Planning.ppt

Planning the 2003 Global
Humanitarian Gala
Norma Flores
and
Miriam Schwartz
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Objectives of Gala
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Raise funds
Increase membership
Recruit expedition volunteers
Promote citizenship in the world
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Fundraising Sources
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Banquet tickets
Market room sales
Live auction
Silent auction
Direct donations
New memberships
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Events and Activities
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Banquet
Refreshments
Live auction
Silent auction
Market room
Musical performance
Displays
Photo contest
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Banquet
♦ Event chair: Chad Polanski
♦ Prepare for 350 plates
♦ Program
 Musical numbers
 Global Humanitarian video
 Live auction
Return to Event List
5
Refreshments
♦ Event chair: Andy
Breisch
♦ Two refreshment areas
♦ Three long tables each
♦ Menu
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Cheese and crackers
Fruits and fruit dips
Chips and dips
Foreign cuisine appetizers
Return to Event List
6
Live Auction
♦ Event chair: Nicole Provencal
♦ Major auction items
 Vacation packages
 Cabin rental packages
 Motorcycle
♦ Auctioneer: Luella Ingersol
Return to Event List
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Silent Auction
♦ Event chair: Matthew
Hagberg
♦ 200 action items,
including
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African chess sets
Mexican figurines
Peruvian dolls
Autographed basketballs
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Market Room
♦ Event chair: Rebecca
Miyasaki
♦ 50 items for sale
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Musical Performance
♦ Event chair: Mercedes Mojica
♦ Music by Los Cuzqueños
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Displays
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Lorena adobe stove
Drip irrigation system
Rope pump
Volunteer booth
Membership booth
Expedition displays
Return to Event List
11
Photo Contest
♦ Event chair: Karl
Rasband
♦ 32 entries this year
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12
Gala Personnel
Event
Banquet
Refreshments
Live Auction
Silent Auction
Market Room
Musical
Performance
Displays
Photo Contest
Event Chair
Chad Polanski
Andy Breisch
Nicole Provencal
Matthew Hagberg
Rebecca Mayasaki
Mercedes Mojica
Office
C-208
D-140
C-287
C-244
D-151
D-178
Extension
843
453
389
274
893
250
Jack Davis
Karl Rasband
C-241
C266
481
947
Return to Event List
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Projected Income
Thousands
$450
$400
Amount
$350
$300
Total Expenses
Total Income
Net Income
$250
$200
$150
$100
$50
$2000
2001
2002
Year
2003
(Projected)
Return to Event List
14
Action Items
Owner
Chad P.
Nicole P.
Due Date
3/10/03
3/12/2003
Description
Hold staff meeting to go over menus.
Create two more auction items
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