Reverse Auctioning at Penn - University of Pennsylvania
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Transcript Reverse Auctioning at Penn - University of Pennsylvania
Reverse Auctioning
at the University of
Pennsylvania
Purchasing Services
May 2003
Reverse Auction Overview
Tool to secure Competitive Bids
Utilized for Larger-Scale Goods & Services
Offers are collected online in real-time
Supplier Participation by Invitation Only
Short Duration Auctions to maximize
downward price pressure
Interest and support came from senior
management
Event Process Overview
Opportunity Analysis
Aggregate demand, create product specifications
Evaluate terms & conditions
Identify potential suppliers
Begin Development on RFQ/RFP
Auction Ramp-up
Perform Auction
Execute Contract
An end-to-end solution
Need
Identified
Qualify
Suppliers
Prepare
Proposals
-Performance
& Qualification
Scoring
-RFQ
Development
Wizard
-Online
Questionnaire
-Multiple Line
Items and
Lots
-Supplier SelfEvaluation
-Document
Library
Send &
Receive
Proposals
-2-Way
Collaboration
-Send/
Receive
Documents
-Electronic
Q&A
Evaluate
Negotiate
Select
Proposals Price/Terms Winner(s)
-Receive
Proposals
Electronically
-Proposal
Scoring
-Interactive
Discussions
-Electronic
Bidding
-Best Value
Awards
-Reverse
Auction
-Award to
Multiple
Suppliers
-Electronic T’s
& C’s
Negotiation
-Automatic
Win/Loss
Notifications
Agreement
Negotiated
Benefits
Easy to use tool to streamline the procurement
process
100% web-based
Streamlines the communication process
No additional time is needed to create the same
documentation as in the past
Self-Service and Buyer-Centric
Average auction savings 23% & 75% cycle time
compression
Initial Event
HVAC Filters
PACC Participation
Develop RFP with all schools participating
schools requirements
Ramp-up all suppliers for pre-bid and auction
event
Live summary of details on the site
Product Demonstration
PROCURI.COM
Conclusion
Please visit the Penn Purchasing Services
Reverse Auction web site for
additional information:
www.purchasing.upenn.edu/about/bidding.php