Transcript School Auctions: Auction Night – Going Once, Going Twice

The Champion Dinner Auction
Going Once, Going Twice, Sold!!
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Who We Are…
 Fundraising Ministry to ministries
 Leader in Conducting Signature
Fundraising Events
 Signature = Visible, Distinctive, Relevant
 Experience From 2,000 Events
 $80,000,000 Raised
 Most events raise $35K - $100K
 Josh McDowell Ministry Origins
Josh McDowell
National Advocate
“I’m thrilled to lend my support and personal blessing to Champion
Events. I recommend them enthusiastically, whole-heartedly, and
without reservation. The Champion method raised over $500,000 for
our Why Wait? program. I wish you the greatest success.”
Josh McDowell, The Josh McDowell Ministry
Why We’re Here…
To empower Christian ministries to
impact more lives through effective
fundraising and new donor development.
What is the Value of Knowledge?
 Power of Best Practices
 Champion usually triples success of
pre-existing events
 Most organizations set their all-time
fundraising records on their first
Champion event
Perspectives on Fundraising
 Money is a tool
 Money is essential for ministry
 Jehovah Jireh
 Involvement is required
 Faithful in activity
Giving in Recession
 6 Recessions since 1967
 Giving continued to GROW
 More money is directed to lifeimpacting causes
 ‘08 Giving down except to ministries
 ‘09 Champion event aver. up 7%
Why Host a Dinner Auction?
 Fun way to raise significant money
 Exciting for participants
 Creates new donors
 Builds relationships with existing donors
 Builds relationships with local businesses
 Increases visibility in community
 Strong annual source of funds
 Strengthens donor relationships
How it Works
 Procure targeted auction items
 Establish fun theme
 Silent Auction 6:00 - 7:30 pm
 Dinner 6:45 - 7:30
 Program 7:30 - 7:45
 Live Auction 7:45 - 9:00
The Silent Auction…
The Live Auction…
Theme Ideas:
 A White Christmas
 Diamonds & Denim
 Wranglers & Rhinestones
 Island Breeze
 Fiesta!
 Under the Stars
 When Dreams Come True
 A Night of Lights
High-End Items…
Mountain House
Weekends
Family
Disney Vacations
Dinner & A Show
With Limousine
Family
Ranch Getaways
Dinner Cruises
Some Special Items…
Home Dinner
Prepared by
Director & Staff
Honorary
Sheriffs,
Firefighters,
Mayors!
Decorated &
Signed
Kids’ Projects
Host Team Structure
Event
Director
Round Table
Coordinator
Procuremt.
Coordinator
Day of Event
Coordinator
CGE Consultant
CGE Event Advisor
Marketing
Coordinator
Financial
Coordinator
Prayer
Coordinator
Timeline
What Champion Provides
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Onsite Host Team Training
Weekly Team Coaching and Direction
Onsite Day-of-Event Support
Complete Auction Handbook
 Best Practices
 Host Team Leadership Profiles
 Job Descriptions
 Checklists
 Sample bid sheets, budget, forms, etc.
 Master Planning Timelines
 Discounted Access to Professional Auctioneer Svcs.
 Discounted Access to Auction Software
Best Practices We Bring…
 The 60 Best Practices
 Adopting 10 Secrets of Most Successful Auctions
 Avoiding 5 Most Common Mistakes
 Positioning: Creating a Spending Event vs. Flea Market
 Recruitment Beyond Constituents
 Pricing, Order, Flow
 Maximizing Volunteer Roles
Fee Structure:
 $1,500 Retainer, plus
 15% of Gross Funds Raised:
 $1,000 Kickoff Payment
 Balance Day of Event (min. $1K)
 Three-Event Partnership Term
Estimated Total Expenses:
 25% to 35% of Total Funds Raised
 Venue and Food Costs Greatest
Variables
Benefits of Champion Auction Program:
 Learn and apply The 60 Best Practices
 Learn and avoid The Top 5 Mistakes
 Take existing auction to higher level of success
 Attract people outside school families
 Streamline volunteer responsibilities
 Enhance the experience
 Raise more money!
National Alliance Partner
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Bill Hood, Jr.
Family Auction Business (Delray Beach, FL)
High-end - “Sotheby’s of the South”
Nationally Recognized
Ministry Motivated
Exec Staff: Boca Christian School
20 Years Auctioneering Experience
Over 200 Auctions’ Experience
Next Steps:
 Sign Consulting Agreement
 Choose Event Date
 Form Host Team