Transcript Executive Board Orientation PowerPoint

SPORT CLUB EXECUTIVE
TRAINING 2015-16
Welcome!
YOUR SPORT CLUB COUNCIL
Mission: To govern and promote both competitive and
non-competitive recreational opportunities for
undergraduate and graduate students who choose to
participate in the sport club program.
CHRIS JONES:
ASSISTANT DIRECTOR OF SPORT CLUBS
● Joined the UREC team in 2002
● Coordinates Sport Club
programs throughout the
school year as well as
overseeing Youth Programs.
● Email: [email protected]
MC SOWDER:
GRADUATE ASSISTANT
● Joined the UREC team in 2014
● Pursuing a graduate degree in Campus
Recreation Leadership and is expected to
graduate in May 2016
● Email: [email protected]
OUR NEW OFFICE LOCATION
● Student Leadership Office, 3rd Floor of UREC
● Near your Sport Club Mailbox
MAILBOXES
● Your Club Mailbox is:
○ James Madison University Recreation
■ ℅ Club’s Name
■ MSC 3901
■ Harrisonburg, VA 22807
● Make a conscious effort to check your mailbox regularly
● Our Mailbox:
■ Located within your own SC Mailbox
■ All forms should be turned into an SCC member’s mailbox, not
to your own mailbox
IMPORTANT DATES
Student Org Night:
Friday, September
from 7 –
9pm at the Upper Turf
4th
Fall in Love with Harrisonburg:
Saturday, October
12 pm
10th
from 8 –
Individual Executive Board
Training
Second or third week of
school
Be on the look out for an
email for more details.
●
Upcoming Forms:
○ Informed Consent:
Immediately after try-outs
○ Participation Forms:
20th of each month
○ 7 Charges & Manual Confirmation:
September 20th
○ Team Roster & Constitution:
September 27th
PRESIDENT’S
MEETINGS
When?
1st Monday of each month at 6 – 7pm
For the upcoming semester:
October 5th
November 2nd
What?
Talk about upcoming sport club events
Supportive Funds
YOUR Club Events
Beneficial Lessons
Why?
Inform you of upcoming dates and deadlines
Keep up-to-date with the sport club community
EVENT MANAGEMENT: NUTS AND
BOLTS
At least 2 members from your team
should be certified
Can be completed via online
training
Allows you to access EMS to
browse for campus availability
Games and any additional events
should be scheduled through EMS
http://info.jmu.edu/nutsandbolts/
VISITOR TEAM GUIDE
https://www.jmu.edu/recreation/_files/sport-clubs/visiting-guide.pdf
POINTS SYSTEM
Points = Money!
You can receive points for:
Attendance at training, meetings, and other required events
Handing in your paperwork by the deadline
2 points awarded for forms turned in on time
1 point awarded for forms turned in within 48 hours of
deadline
Attending other club team’s events
Revision of the constitution: 10 points
Points received this year will contribute to your team’s UREC
account for NEXT year
COMMUNITY SERVICE REQUIREMENTS
Require 5 hours per member each year
Points will be lost for NOT doing community service
Forms are due within a week of the event
Turn in to the SCC Secretary
SPORT CLUB OF THE MONTH
What do we take into consideration?
Community Service
Fundraising
Overall team participation
How will you benefit?
An additional $50 in your UREC Bank Account
Additional marketing for your club throughout UREC
Cover photo on the JMU Sport Club Facebook Page
SPORT CLUB OF THE YEAR 2014-2015
Club Cross Country & Track
THIS YEAR’S ADDITION:
END OF THE YEAR
SUPERLATIVES
2014-2015
Most Likely to
Complete the Most Service
Hours
Women’s Club Softball
Most Likely to
Earn the Most Fundraising
Money
Club Gymnastics
Most Likely To
Meet the Deadline
Women’s Club Rugby
SUPPORTIVE FUNDS
Form to request found under JMU Sport Club Website under
“Forms”
Must include a detailed budget of your team’s personal account
Include explanation on why funds are necessary for your team
Available to request any time until the end of February
What can these funds do for me?
Provide additional support for your team beyond your UREC account
Expand team’s opportunities to travel and compete
UREC BANK ACCOUNT
Money earned through points from your
PREVIOUS year
Can include supportive funds, sport club of the
month, sport club of the year
Account WILL pay for:
Travel Expenses
Tournament Fees
Hotels
Uniforms
● Account WILL NOT pay for:
○ Food
○ Gas
○ Alcohol
○ Fundraising expenses
○ Items costing < $50
○ Items not support club’s mission
FOUNDATION ACCOUNT
A separate entity from JMU
Allows alumni and fans of your sport to further your
team’s success
Donations are tax-deductible for the donators
Contact Lisa O’Fallon if interested
Email: [email protected]
Phone: (540)-568-8708
EXPECTATIONS OF YOUR EXEC BOARD
•
•
•
President
Treasurer
•
Maintain Club’s personal account (with the
President)
•
Oversees Exec board
•
Main contact between SCC & Sport Club team
•
Maintain member’s dues
•
Seeks growth opportunities for their respective club
•
Maintain club’s budget
•
Delegating
•
Turns in TA forms 2 weeks before travel
Vice President
•
Secretary
•
Send weekend results & story topics to SCC VP
•
Records Practice Attendance
•
Checks in & out equipment
•
Turns in participation numbers each month
•
Maintains the quality of the equipment
•
Keeps meeting minutes
•
Along with the President, maintains club’s personal
account