Transcript ASERL.012013.Seattle.JRNL_.JCR_.pptx

JRNL: Journal Retention and Needs Listing
Judith C. Russell
Print Archiving Network (PAN) Meeting
Seattle, January 25, 2013
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Background
The Association of Southeastern Research
Libraries (ASERL) is creating a distributed print
journal archive through its cooperative journal
retention program (http://www.aserl.org/programs/j-retain/)
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Purpose is to optimize collection management across the
consortium
Retention agreement is in effect through December 31,
2035
To date 24 of the 40 ASERL libraries are retaining 3,089
unique titles through this program
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Background, continued
Policies/options documented in brief (2 page)
agreement (http://tinyurl.com/d2hx8vp)
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Journals are retained by participating libraries
No central funding or central storage
No requirement for holding in off-site storage or without
circulation
Participation can be discontinued with 24 months
written notice
Multiple libraries may retain the same title
Simple letter of commitment (http://tinyurl.com/bzlv3ad)
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Background, continued
Recent Development: ASERL and the Washington
Research Library Consortium (WRLC) Agreement
• Synchronized archiving policies for bound journals
• Overlap/uniqueness analysis underway
• ASERL = 3,800 titles held in multiple locations with
varying conditions of storage and use
• WRLC = 5,000 titles held at central facility in Maryland
• WRLC & ASERL libraries can make long-term collection
decisions based on the combined archive holdings
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Background, continued
The State University System (SUS) of Florida is
building a shared collection called FLARE:
FLorida Academic Repository
• Offsite storage in Gainesville managed by UF
• Shared policy development and funding
• http://csul.net/node/774
Journals retained in the FLARE collection are
also being contributed to the ASERL distributed
print journal archive
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JRNL Tool
To avoid duplicative entry into databases for the
two archiving programs, UF offered to develop
software that would serve both ASERL and
FLARE:
• JRNL: Journal Retention and Needs Listing
Purpose is to track archived titles and identify
missing volumes to facilitate filling gaps
It is open source software, available for
modification and use by others
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JRNL Tool, continued
Record ISSN, title, holdings and circumstances
of storage and use for archived journals
Identify missing volumes (gaps)
Support journal weeding projects
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Upload list of titles to be weeded
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Receive report of titles already in storage with
circumstances/conditions of use (circulation status, etc.)
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Receive report of missing volumes to fill gaps
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JRNL Tool, continued
Current Status: Live Pilot
• 1,153 Titles
• 150 Titles with complete holding records
• 179 Active gap records from 58 unique titles
Projected Release: February or March 2013
• Survey of ASERL and FLARE participants in February
to confirm/adjust terminology
• Summit in Atlanta February 12th to refine software
before release and identify requirements for future
releases
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Additional Information:
– Judy Russell, University of Florida
[email protected]; 352-273-2505
– John Burger, ASERL Executive Director
[email protected]; (919) 681-2531
– Website: http://aserl.org/
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