Transcript Travel Announcements

CSUSM Travel Updates
December 2015
Changes on Lodging and Meal Rates
• Nightly lodging limit increased from $195 to $275 per night before
taxes. For nightly rates that are more than the allowed amount,
travelers are required to submit an approved Lodging Exception Form.
• Increased limit of an item of expense requiring itemized receipts from
$25 to $75.
• Meal rate per day is still at $55.
CSUSM Travel Policy Reminders
• All Travelers are advised to select the lowest fare offered
• Travel Authorization forms are required before booking any travel
• US Travel Bank card is a personal liability and should not be used for
personal expenses
• When submitting Travel Claims, please make sure to attach all proper
receipts
• Reporting Mileage reimbursement requires DD certification
• International charges need to be converted prior to submission.
• Relocation expense require Moving Relocation Expense Summary
(MR200) and Moving and Relocation Expense Reimbursement Form
(HR 2008-10)
Receipt Requirements
• Receipts need to show form of payment and no balance due.
• Corporate Card statements are not considered receipts
Travel Expense Claim
.575 cents per mile
All travelers are required to enter the purpose of trip
All mileage reimbursements require travelers’
vehicle license number and a DD certification.
CSUSM Preferred Vendors
Preferred Hotel
Residence Inn San Marcos
Lakehouse San Marcos
Preferred Car Rental
Enterprise Rental Car
National
2015- 2016 Rates
Amenities
$119 - $129
Coffee Service, WiFi, Full Size
Kitchen, Mixers (Mon-Thurs)
$109
Rates
WiFi, Shuttle Service
Non-Reimbursement List
• ATM Fees
• Alcohol
• Club membership Fees
• Personal Entertainment
• Pet Fees (laundry etc.)
• Clothing/ Accessories
• US Bank Travel Card Late Fees
Contact Us
Website: www.csusm.edu/travel
Email: [email protected]
[email protected]
All Travel Forms can be found on our website including Direct Deposit
requests for reimbursements.