Transcript Class Rep Training 15.16.pptx

Class Rep Training
Learning Objectives
 What it means to be a Class Rep
 How to run a Classroom Viewpoints meeting (Bespoke
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Training)
Understand the 3T process (Bespoke Training)
Add a calendar of events
Understand the key factors of effective meetings
Understand meeting members roles and responsibilities
Know how to organise an agenda and meeting minutes
Understand how to overcome barriers and make decisions
What meetings do we have?
Learner
Parliment
Parliament
Senior Management, Governors
and Campus Council reps
attend these meetings (one per
term)
Campus
Council
All Class Reps attend these
meetings
Big Class
Rep
Meetings
Classroom Viewpoints
Meetings
Each class rep will run a 10 minute class meeting with
their class and discuss findings with the tutors. Week
Commencing 7 December 2015 (if possible)
Campus
Council
Big Class
Rep
Meetings
Campus
Council
Big Class
Rep
Meetings
Campus
Council
Big Class
Rep
Meetings
3T Process
 You will be required to carry out the 3T process (Take
the Temperature)
 Let’s watch the Video
 Now let’s do it
 Key for log on – once only
https://goo.gl/z27Jje
Class room Viewpoints
 You will run a meeting with your class in the week
beginning 7 December 2015
 Instruction Video
 Your tutor will send you the google doc form to
complete on 7 December
Calendar
 Add the address of the
Deeside Calendar to your
own calendar and then
you will see the events
What things do you thing
contribute to an effective meeting?
 Having an agenda
 Allocating action points to people
 Evaluating how the meeting went as the last item
 Deciding the purpose of the meeting beforehand
 Having notes of a previous meeting available
 Having a good chair
 Keeping to the point
What things could be done better?
 Think of a meeting you have attended, what things
could have been better?
 Better time management
 Better note taking
 Better chairing (keeping the meeting under control)
 Not everyone talking at once.
What things went well?
 Everyone listening to the chair
 Everybody having a chance to say what they think
 The right people attended the meeting
 Notes were available from a previous meeting so
everybody knew what had been talked about.
Constitution – What is it?
What is a constitution?
 In basic terms, a constitution is simply a set of
written rules or an agreement governing the aims of
your organisation, how it will be run and how the
members will work together.
How does a Terms of Reference
help a meeting be more effective
 Tells us how we run elections
 Tells us who a member can be
 Tells us how often we meet
 Tells us the roles of the members
 Tells us what the aims and
objectives are
Meeting members - CHAIRPERSON
 The Chairperson is the person that controls the
actual running of the committee. They have a
number of key responsibilities:
 At the start of the meeting, s/he should welcome the
attendees and confirm the timings (which should
already be shown on the agenda).
 The Chairperson will keep control of the meeting, to
stop people wandering from the agenda.
 Avoid conflict among attendees.
 To organise any decision making actions
 Encourage everybody to participate, particularly
when looking for agreement, and ‘draw out’ people’s
thoughts, actually asking for their input
THE ROLE OF THE VICE
CHAIRPERSON
 To deputise for the Chairperson at their request when
they cannot attend the meeting.
 To assist the Chairman in his or her role.
THE SECRETARY’S ROLE
 Initial preparation (arrange date of meeting, room
booking, number of chairs, refreshments, etc)
 Ensure all participants know where and when to
attend
 Prepare detailed agenda
 Gather in issues and factual evidence (papers)
from participants for discussion
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Ensure distribution of information (For
participants and others if necessary)
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During the meeting - taking the minutes
General Members Role
 A general member will attend the meeting
 Take part in discussions
 Help the group to make decisions
 Do anything the meeting asks him/her to do
An agenda
 This is a list of things that
are to be discussed in a
meeting.
 It is set in advance and
approved by chairperson
 It lets everyone know what is
to be talked about so that
meeting members can plan
what they want to say before
a meeting begins
An agenda
communicates important information such as:
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1. topics for discussion
2. presenter or discussion leader for each topic
3. time allotment for each topic
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provides an outline for the meeting (how long to spend on which topics)
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can be used as a checklist to ensure that all information is covered
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lets participants know what will be discussed if it's distributed before the meeting. This gives
them an opportunity to come to the meeting prepared for the upcoming discussions or
decisions.
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provides a focus for the meeting (the objective of the meeting must be clearly stated in the
agenda)
Parts of an agenda
 Time and location of the meeting
 Date of meeting
 List of things to be talked about
 Who will present information on each topic
 It details the main headings of the topics
Minutes (or notes of meetings)
 Minutes are the written record of a meeting
 They describe the events of the meeting starting with
 a list of attendees,
 a statement of the issues considered by the meeting,
 responses or decisions agreed for the issues
Parts of a set of minutes
 A record of who has attended the meeting
 A record of who has sent their apologies
 Notes of what was said in the discussions
 A note of who has agreed to do what
 It will give the date of the next meeting
How to make a decision
 Through discussion, all people
support the final decision, even if
it is not their first personal
choice. Pure consensus is 100
percent agreement.
 Through discussion, the
maximum possible agreement is
achieved among group members
who choose to participate.
Agreement of all group members
may not be reached.
How to make a decision
 Motions are brought forth and seconded, and then
individuals vote either verbally or in writing
 Looking at a list of ideas and then each person scoring
that idea, the idea with the highest score is adopted.
Barriers to effective meetings
 The right people don’t attend
 Group members don’t do the things they say they will
after the meeting
 Not having enough time
 Too many people at a meeting
 The meeting is held at the wrong time.
“Online Quiz”
 Now you are equipped to complete the online quiz that
will enable you to gain a digital badge.
 Please complete this quiz to gain your bronze badge
 Attendance at meetings will gain further levels of
digital badge