Transcript Common Education Data Standards (CEDS) 101: Tools and Use

26th Annual MIS Conference – February 13, 2013
Why
CEDS?
Imagine…
A high school student in one
state enrolls in a university in
another state that uses a
different education data
standard.
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Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
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The Challenge
• The two schools use different standards.
• The university registrar cannot transfer the
student’s transcript information with accuracy.
Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
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Lack of clear and consistent
data standards can result in
serious data complications.
If data stakeholders had been
speaking a common vocabulary,
they could communicate the data
with confidence in its
accuracy and usefulness.
Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
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CEDS Solution
This is why a common vocabulary—such as
Common Education Data Standards—
is essential.
A common vocabulary
allows stakeholders to
avoid the confusion
inherent in such situations.
Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
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What is CEDS?
A vocabulary including standard definitions,
option sets, and technical specifications to
streamline sharing and comparing information
A national collaborative effort to develop
voluntary, common data standards for a key
set of education data elements
Voluntary Common Vocabulary
Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
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CEDS is Not
Required
All or nothing
A data collection
An implementation
Solely an ED
undertaking
• A federal unit
record system
•
•
•
•
•
Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
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What is an Education Standard?
A set of commonly agreed upon names, definitions, option
sets, and technical specifications for a given selection of
data elements.
FOR EXAMPLE: Address Type for Organization
“The type of address listed for an
organization”
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Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
9
Reasons for a Common Vocabulary
1.Accurate, timely, and consistent data
to inform decisionmaking
2.Share and compare high quality data
within and across P-20 sectors
3.Decrease the staff burden associated
with deciphering data
Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
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CEDS Anatomy:
The Basics
Standard Information: The Basics
Element
Definition
Hispanic
or Latino
Ethnicity
Option set
Yes
No
NotSelected
Domain
Entity
K12
K12 Student
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Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
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Standard Information: The Basics (cont.)
Related Connections
CEDS Element ID
Element Technical Name
00144
HispanicOrLatinoEthnicity
K12 Student
XML
Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
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Domain
• Management level at which
the data are maintained.
• Some correspond with
sector(s) of P-20 system.
• CEDS v3 contains 9 domains
→
→
→
→
→
Early Learning
K12
Postsecondary
Adult
Education
CTE
Common Education Data Standards
http://ceds.ed.gov/
→
→
→
→
Workforce
Learning
Resources
Assessments
Learning
Standards
Early Learning
K12
K12
Postsecondary
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Elements
• Attributes of entities, and
units of data that can be
defined and measured.
• Two parts:
Name: Common text name
for the element
→ Definition: A statement of
the meaning or significance
of an element
→
Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
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Option Set
• Provide recommended
alternatives or responses
for an element.
• Can be:
standard set of options:
Ex) LANGUAGE CODE
→ open-ended:
Ex) FIRST NAME
→
Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
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Related Categories and Entities
• Persons, places, events,
objects, or concepts about
which data are collected.
• Provide context for the
data elements.
• Examples:
→ Student
EL Child
→ Assessment
→ Organization
→
Staff
→ School
→
Common Education Data Standards
http://ceds.ed.gov/
EL Child
K12 Staff
K12 Student
PS Student
CEDS 101
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Related Connections
• Real-world applications for
which an element can be
used to support.
• Examples:
→
EDFacts & IPEDS reporting
→
LEA-to-LEA Student Record
Exchange
→
High School Generated
Transcript
Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
18
CEDS Tools
CEDS Tools
• A Robust & Expanding
Common, Voluntary
Vocabulary drawn from
existing sources
• Powerful Stakeholder
Tools & Models
• Connect
• Logical Data Model
• Align
Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
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CEDS Logical Data Model
• Provides a high-level framework for
translating standards into physical models
• System-agnostic representation
• 2 distinct views:
• Domain Entity Schema
• Normalized Data Schema
Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
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Align
Web-based tool that allows users to
•
•
•
•
Import or input their data dictionaries
Align their current data to CEDS
Compare themselves with others
Analyze their data in relation to various
other CEDS-aligned efforts
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Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
22
Connect
• Generates specific and relevant maps to a
growing pool of CEDS aligned use cases
• Allows stakeholders to generate specific and
relevant maps to a growing pool of CEDS
“connections”
Stakeholders from varied types of
educational organizations can use the tool to
 answer policy questions
 calculate metrics and indicators
 address reporting requirements
Common Education Data Standards
http://ceds.ed.gov/
CEDS 101
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Contacts:
name: Beth Young
[email protected]
name: Jim Campbell
[email protected]
name: Nancy Copa
[email protected]
Engage with CEDS
http://ceds.ed.gov