Transcript JACQUELINE GITHINJI (Example of effective Single Windows in Africa : Kenya)

Tulipe Ushuru Tujitegemee
KENYA’S
SINGLE WINDOW INITIATIVE
“COMMUNITY BASED SYSTEM (CBS)” PROJECT
PRESENTED BY:
J. N. GITHINJI (MS.)
SENIOR DEPUTY COMMISSIONER
CUSTOMS SERVICES DEPARTMENT
KENYA REVENUE AUTHORITY
www.KRA.go.ke
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INTRODUCTION:

The Kenya Government is committed to the Simplification of trade
documentation and clearance processes for both trade facilitation
and national competitiveness.

This has led to the implementation of the Single Window Concept
through a Project known as the Community Based System (CBS).
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HISTORICAL BACKGROUND:

The Idea of setting up a CBS dates back to 2001 when both the
Kenya Revenue Authority (KRA) and the Kenya Ports Authority
(KPA), the two key institutions within the documents processing
and goods clearance realised that there was an urgent need to
improve on the dwell time.

A feasibility study was carried out between July and November
2005 to assess the requirements, benefits and cost implications in
setting up a CBS,

Based on the above study, the World Bank provided support for
implementation of a CBS through the East African Trade and
Transport Facilitation (EATTF) Project.
www.KRA.go.ke
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CBS CONCEPT:
The CBS Concept uses;

Information and Communication Technologies to simplify the
sharing and processing of documents amongst the stakeholders.

It also provides access to information on cargo status and movement
of goods which enables stakeholders in the logistics chain to
streamline their operations and optimise on the use of efficient
logistics.
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OBJECTIVES:
The main Objectives of the CBS are:

To facilitate external trade in Kenya by reducing delays and
lowering costs associated with clearance of goods;
Currently it takes up to 12 days to clear cargo in Kenya. With the
CBS we expect the clearance time to reduce to 3 days.

To facilitate an efficient method of collection of Duties and Taxes.
www.KRA.go.ke
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STAKEHOLDERS:
In Kenya the main Stakeholders to the CBS are:

Clearing and Forwarding Agents

Shipping Agents

Importers & Exporters

Cargo Terminal Operators

Regulatory Agencies such as Kenya Revenue Authority, Kenya Ports Authority,
Kenya Plant Health Inspectorate, Kenya Bureau of Standards, Kenya Airport
Authority and the Kenya Police.

Transporters (Road, Rail, Pipeline & Air)

Banks and

Insurance companies
The CBS will act as one common integration platform for
exchanging trade documents and information amongst the
Stakeholders.
www.KRA.go.ke
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HOW WILL CBS WORK:
CBS requires the development of an electronic platform.
For that
purpose Kenya has decided to collaborate with GAINDE 2000 to
develop a Single Window Solution (ORBUS System) to support the
CBS.
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The ORBUS SYSTEM will facilitate electronic exchange of trade
documents such as:

Manifest

Customs Declarations

Status on release of goods by regulatory agencies

Payment of duties and taxes
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Current Process without CBS
KRA Customs
Other Control
Agencies
Kenya Ports
Authority
Kenya Airport
Authority
Clearing
Agent
Ship Agent
Bank
Importer /
Exporter
Transporter
www.KRA.go.ke
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Expected process after CBS
KRA
( Tradex)
CFS, ICD
Ship
Agent
Freight
Forwarder
KEBS, KEPHIS,
OGAs, (ORBUS)
CBS
(ORBUS)
KPA, KAA
Banks
Importer /
Exporter
Clearing Agent
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The Identified Benefits of using ORBUS System are:

Improving service delivery to customers by reducing cargo
clearance times.

Facilitating electronic interaction of all stakeholders in facilitating
import and export business.

Reducing paper transactions by adopting electronic processing of
Customs and related documents.

Adopting a modern and open transaction processing system capable
of interfacing with other internal and external systems.

Enhancing transparency through reduced physical contact.
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CRITICAL SUCCESS FACTORS:

Funding

Commitment of all the Stakeholders.

Technological advancement and parity amongst Stakeholders.

Effective Project Management
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PROJECT RISKS:

Change Management

Funding (inadequate and untimely disbursements of funds).

Ineffective management of the Project.

Technological gaps amongst the Stakeholders.
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ACHIEVED MILESTONES:

Business Process Re-engineering (BPR) for all the Stakeholders.

Development of the System Requirement Specifications (SRS).

GAINDE 2000 has reviewed the SRS.
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WAY FORWARD:

Preparation and signing a contract with GAINDE 2000.

Procurement of Hardware.

Delivery of the software application by GAINDE 2000.

Piloting of the System from March to April 2009.

Full implementation of the System from May 2009.
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ASANTE SANA!
THANK YOU!
MERCI BEAUCOUP!
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