Transcript board_orientation_ppt_4a40f437b4.ppt

ALSC BOARD
ORIENTATION INFORMATION
July 2009
Overview
The Association for Library Service to Children is interested in the
improvement and extension of library services to children in all types of
libraries. It is responsible for the evaluation and selection of book and
nonbook library materials and for the improvement of techniques of
library service to children from preschool through the eighth grade or
junior high school age, when such materials and techniques are
intended for use in more than one type of library.
From the ALSC Bylaws
ALSC Core Ideology
Primary Goal
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To lead the way in forging excellent library service for all children
Core Purpose:
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Creating a better future for children through libraries.
Core Organizational Values (not in priority order):
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Member Services
Collaboration
Integrity and Respect
Leadership
Community
Equity of Access
Excellence and Innovation
From the ALSC Strategic Plan, 2006-2011
ALSC at a Glance
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One of 11 ALA divisions
4300+ members
Approximately $1,000,000 budget
10 endowments
7 staff
4 national initiatives (Every Child Ready to Read, Born to Read, Día, Kids!
Campaign)
10 literary awards, 5 media evaluation lists, and 7 professional awards and
scholarships
Biennial Institute & Annual Preconference
17+ Annual Conference programs
ALSC journal, newsletter, blog, wiki, Facebook page, Twitter feed and 8 electronic
discussion lists
61 committees, task forces, and discussion groups
Where to Find ALSC Information
Division Leadership Manual
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Timeline of Board activities, leadership roles and responsibilities, ALSC Bylaws,
forms, list of priority groups and committees in them
ALSC Handbook of Organization
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ALSC policy and procedure document, complete list of committees with function and
membership statements and histories, ALSC Bylaws
ALSC Blog—http://www.alsc.ala.org/blog
ALSC Wiki—http://wikis.ala.org/alsc
ALSC Web Site—http://www.ala.org/alsc
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Breaking news and press releases
Event information & locations—preconferences, programs, institutes
Rosters, function statements, committee reports
ALSC Strategic Plan
Policies and procedures
History of ALSC
Where to Find ALA Information
ALA Handbook of Organization
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Note Policy 6.4 “Divisions,” also known as “The Operating Agreement”
ALACOUN electronic discussion list (subscribe as read-only)
ALA Web Site—http://www.ala.org/
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News and information on ALA activities, initiatives, and units
ALA Governance information
Pages for all divisions, offices, round tables
ALA Strategic Plan
Links to the ALA Blog, Wiki, and electronic discussion lists
ALA Annual Conference and Midwinter Meeting information
The Library Bill of Rights
Much more!
ALSC Initiatives
Awards
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Best known for book and media awards, especially Caldecott and Newbery, but we
also offer: Batchelder, Belpre, Carnegie, Geisel, Odyssey, and Sibert, as well as the
media evaluation lists: Notable Books, Notable Recordings, Notable Videos, Great
Interactive Software for Kids, and Great Web sites.
We also offer the equivalent of $84,000 in grants, scholarships, and professional
awards, supported by sponsors as well as ALSC endowments.
El día de los niños/El día de los libros (Children’s Day/Book Day)
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This annual celebration of books, children, and culture was founded in 1996 by Pat
Mora, and is now administered by ALSC in cooperation with Founding Partner
REFORMA. For more information, visit http://www.ala.org/dia.
Kids@ your library® Campaign
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Launched in 2006, the Kids! campaign aims to provide librarians with tools they
need to promote their services and collections in their communities. Free resources
are available at http://www.ala.org/kids; other items, including pencils, stickers,
temporary tattoos, rubber stamps, posters, and bookmarks are available for sale.
ALSC Initiatives (continued)
Every Child Ready to Read®
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The Public Library Association and the Association for Library Service to Children
have incorporated the latest research into a series of parent and caregiver
workshops to provide public libraries with vital tools to help prepare parents for their
critical role as their child's first teacher. These tools include scripts, videos,
brochures, trainers who can come to the library, and more. For more information,
please visit http://www.ala.org/everychild.
Born to Read
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This project began with a grant from Prudential in 1996 intended to connect libraries
and librarians with health-care providers. ALSC has continued to update and sell
Born to Read brochures in English and Spanish, and ALA Graphics sells gift and
support materials such as T-shirts. Graphics recently redesigned the logo, and
ALSC’s Early Childhood Programs and Services Committee has updated the
brochure and will update the Web site in 2009. For more information, please visit
http://www.ala.org/btr
ALSC Initiatives (continued)
Continuing Education
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ALSC offers a variety of continuing education programs, including pre-Midwinter
workshops, preconferences at Annual Conference, the biennial Institute, and a full
complement of Annual Conference programming, including the Charlemae Rollins
President’s Program, which for the past three years has been high-profile enough to
be part of ALA’s Auditorium Speaker Series. Web-based CE sucessfully launched in
the fall of 2008.
Publications & Communications
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Children and Libraries: The Journal of the Association for Library Service to
Children is published three times per year. It showcases current scholarly research
and practice in library service to children and spotlights significant activities and
programs of the association.
ALSConnect, ALSC's newsletter, is published quarterly electronically and provides
member and division news, bright ideas, conference information, and member
profiles.
ALSC Initiatives (continued)
Publications & Communications (continued)
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Nonserial Publications
ALSC publishes books, sometimes on our own and sometimes with ALA Editions,
on a variety of topics, including the Newbery and Caldecott Awards, intellectual
freedom for children, collection development, and training.
ALSC Blog
The ALSC blog’s mission is to provide a venue for coverage of time sensitive news
in children’s librarianship, current issues in the field, and programs, conferences,
initiatives, resources, and activities of interest to ALSC members and those
interested in children’s librarianship. Visit http://www.alsc.ala.org/blog.
ALSC Wiki
An interactive forum for committees and members to post information on activities
and interests. Content is provided 100% by members. Visit http://wikis.ala.org/alsc
Facebook
ALSC’s Facebook page is attracting many “fans,” and stories and news items are
posted regularly.
ALSC Board Responsibilities
Executive Committee
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Consists of the ALSC Councilor, Fiscal Officer, Vice President/President-Elect,
President, and Immediate Past President. The ALSC Executive Director serves exofficio.
Meets three times per year (Midwinter, Annual, and Fall Division Leadership
Meeting in Chicago), and participates in a Spring conference call
Addresses pressing ALSC business that does not require full Board discussion
Determines which issues to bring to the full Board
Resolve conflict of interest issues for award committees
Ultimately responsible for decisions regarding policies agreed upon by the Board
ALSC Board
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Approves annual ALSC budget with input from Budget Committee
Sets priorities for the division keeping the strategic plan in mind
Together, with PGCs, shepherd member work via committees/chairs
Provide feedback on Executive Director’s performance to ALA Senior Associate
Executive Director
Participate in online and in-person discussions and votes
ALSC Board Resp. (continued)
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Read documents and come prepared for discussion at Board meetings
Stay abreast of ALSC happenings via the blog, newsletter, journal, wiki, and
electronic discussion lists (you’ll be automatically subscribed to ALSCBOARD and
ALSCPGCCHR, which is for all priority group consultants and committee chairs)
Approve minutes after meetings
Review draft agendas prior to meetings and suggest agenda items
Serve on Board subcommittees as invited by the President
Participate in strategic planning process, including annual review of existing plan
Approve new awards to be proposed to the ALA Awards Committee
Approves function statement and membership changes to committees with input
from the Organization & Bylaws Committee
ALSC Office Function
The office is maintained by ALSC and ALA to be of as much service as
possible to the officers and members of the division. The ALSC
Executive Director, who acts as headquarters specialist and liaison in
all matters falling within the responsibility of the division, is responsible
to the ALA Executive Director. Divisional executive directors have the
dual responsibilities of operating their own offices and serving as ALA
staff members. The office:
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Publishes the journal and newsletter
Supports committee work through staff liaisons
Provides continuity as committee and Board rosters change
Handles logistics for Midwinter Meeting and Annual Conference with ALA
Conference Services
Works with member volunteers to implement priorities and plans set by the Board of
Directors
ALSC Office Function (continued)
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Maintains Web site, administers electronic discussion lists and the Facebook page
Provides back-end support for member-driven 2.0 technologies including the Blog
and Wiki
Manages ALSC national initiatives (Día, Kids! Campaign, Every Child Ready to
Read, Born to Read) and grants
The ALSC Executive Director serves on ALA’s team of Unit Managers
Prepares regular reports for the Board on significant projects, initiatives, and
business areas
Coordinates division committee appointments made by the Vice
President/President-Elect and President
The ALSC Executive Director prepares and tracks the annual budget, working with
the Budget Committee
Coordinates fundraising with the ALA Development Office, membership promotion
with the ALA Membership Office, etc.
Contact the ALSC Office Staff
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Aimee Strittmatter, Executive Director, x2162, [email protected]
Vacant, Deputy Executive Director, x2164,
Linda Mays, Program Officer, Grants and Partnerships, x1398,
[email protected]
Laura Schulte-Cooper, Program Officer, Publications and
Communications, x2165 , [email protected]
Jennifer Najduch, Marketing Specialist, Membership, x4026,
[email protected]
Marsha Burgess, Program Coordinator, x2166, [email protected]
Angela Smith, Administrative Secretary, x2163, [email protected]
ALSC and ALA
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ALA is one legal entity of which ALSC is a part
ALA was incorporated in 1879 in state of Massachusetts
ALA is a 501(c)3
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charitable, educational nonprofit organization for the public benefit
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not a “professional association”
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limits in terms of lobbying and political activity (may not work on behalf of a particular
candidate)
Nonprofit status has nothing to do with excess revenues; means no shareholders,
no dividends, can't trade ownership.
Incorporation protects individuals from being liable for corporations' actions. But if it
is a personal wrongdoing than incorporation doesn’t protect individual
Exempt from some taxes—on revenue from dues, conferences, sales of books, etc.
Pay taxes on advertising revenue
Division Authority
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ALA divisions are specifically given the “authority to act for the ALA as a whole on
any matter determined by Council to be the responsibility of the division.” (ALA
Bylaws, Article VI)
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Only members of ALA may belong to ALSC
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Organizational Structure
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ALA Council is governing body of the Association
Council may delegate responsibilities to the divisions and determines all policies of the
Association
ALA Executive Board includes the officers (president, president-elect, treasurer),
immediate past president, and eight members elected by Council from among its members
ALA Decision-Making Process
COUNCIL
100 - Elected by Membership
11 - Divisional Representatives
53 - Chapter Relations
12 - Executive Board Members
8 - Elected by Council
4 - Elected by Membership
FINANCE & AUDIT
SUBCOMMITTEE
ENDOWMENT TRUSTEES
3 - Elected by The Executive Board
Treasurer - Liaison
PLANNING & BUDGET
ASSEMBLY
10 - Councilors Elected by Council
5 Chapters; 5 At-Large
11 - Divisional Representatives
31 - Committee Chairs - ALA Committees
Chairs Appointed by President
15 - Round table Representatives
EXECUTIVE BOARD
4 - Elected by Membership
8 - Elected by Council
1 - Staff - Executive Director
BUDGET ANALYSIS & REVIEW
COMMITTEE
(BARC)
4/6? - Members At-Large
2 - Executive Board Members
1 - Treasurer
Appointed by the President
Treasurer - Chair
3 - Executive Board Members
Appointed by the President
BARC Chair-
Ex-Officio
DIVISION BOARD OF
DIRECTORS
Elected by Division Members
ALA FINANCES IN A NUTSHELL TOTAL ALA OPERATIONS
TOTAL ALA OPERATIONS
OPERATING FUND
PLANT FUND
General Fund
Headquarters
Building
Divisions
Huron Plaza
Round Tables
Furniture &
Equipment
Capital Budget
GRANTS &
AWARDS
LONG TERM
INVESTMENTS
Government
Unrestricted
NonGovernment
Temporarily
Restricted
Permanently
Restricted
ALA Divisions History
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1952—grants were made to ALA divisions from ALA endowment capital to enable
them to have executive secretaries, and to develop and maintain more effective
programs
1970s—ALA funded divisions from income derived from division dues and other
revenue
1976—dues transition document ended inclusion of division membership within ALA
Basic dues
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Divisions assumed financial responsibility for the cost of their staff, publications and
program, with the ALA General Fund assuming responsibility for a defined set of “indirect
cost” items, including office space, administrative services, and other kinds of expenses
1982—“Operating Agreement Between ALA and Its Membership Divisions”
1989—Revised “Operating Agreement,” currently in force (ALA Policy 6.4
“Divisions”)
The Operating Agreement
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Section 6.4 of the ALA Policy Manual, entitled “Divisions,” is known as the
“Operating Agreement.”
Policy 6.4 governs relations between the divisions and ALA, especially with regard
to financial responsibilities for various services.
Services provided by ALA per the Operating Agreement (ALSC must use what ALA
provides for these):
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Human Resources
Membership Services
Telephone
Insurance
Purchasing
Office Space
Financial Services
Legal Counsel
Archives
Rights and Permissions
Conference Services (staff travel & lodging, meeting rooms, office space, exhibit space at
Annual Conference, basic level of A/V equipment
The Operating Agreement (cont.)
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Divisions are self-reliant for funding:
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Division staff and benefits
Division programming
Furniture and equipment purchased by the division for its exclusive use
Headquarters services above and beyond those guaranteed by 6.4
Endowments
Divisions incur indirect costs to ALA, and pay overhead to ameliorate these costs.
ALA sets an indirect cost rate each year.
Overhead is assessed at 100% on revenue such as division conferences and
institutes, and 50% on publications.
Award seals are deemed publications for the purposes of overhead assessment.
Overhead-exempt revenue includes dues, donations, endowment interest income,
travel expense reimbursement from outside organizations, advertising in
publications provided to division members as a perquisite.
Separately-ticketed events at conferences, such as the Newbery Caldecott
Banquet.
The Operating Agreement (cont.)
Overhead rates :
FY04
20.3%
FY05
18.8%
FY06
21.9%
FY07
21.5%
FY08
22.6%
FY09
23.9%
The Operating Agreement (cont.)
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The Operating Agreement is a framework and doesn’t, can’t, spell out every single
case in which ALA and the divisions utilize shared resources.
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“Operational Practices” are negotiated agreements interpreting the Operating
Agreement. They govern such things as:
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The level of “basic A/V equipment” to be provided at no charge for division programs at
Annual Conferences
The $1 per ticket charge levied on revenue from separately-ticketed events at conferences
in lieu of overhead, such as the Newbery Caldecott Banquet
Bank fees paid by divisions to ALA on credit card transactions for dues, orders, and
registrations
The level of services provided by PIO (in progress)
Recommendations on minimum division fund balances
ALA Reprographics Services
Award seals sales processing (in progress)
Divisions do not receive interest on their net asset balances, but they do receive interest
and dividends for endowments.
ALA Publishing’s payment of royalties to divisions on division publications and products
The Operating Agreement (cont.)
The Operating Agreement is designed to express five ALA values:
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Unity: ”ALA is one association,” “Divisions and all other units of ALA are inextricably
linked…,” “…the Divisions serve the American Library Association as a whole,” “By
supporting Division operations…ALA gives tangible evidence of its recognition of the
importance of divisions …”
Diversity: “ALA has a stake in the work of each of its divisions.”
Authority: “ALA delegates to each Division authority…in designated areas.”
Autonomy: “Divisions are best able to carry out their missions when their members
have the autonomy, independence, and freedom to pursue goals and objectives of
particular concern to them.”
The Operating Agreement (cont.)
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Annual review of Policy 6.4 is a shared responsibility among ALA management,
BARC (representing ALA members), Division leadership, Division Executive
Directors
It is the responsibility of BARC to initiate review at the following venues:
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Midwinter BARC/Divisions meeting
At Annual Conference a standing item on PBA agenda
BARC depends upon the divisions to set that agenda
ALA Open Meeting Policy
"All meetings of the American Library Association and its units are
open to all members and to members of the press. Registration
requirements apply. Closed meetings may be held only for the
discussion of matters affecting the privacy of individuals or
institutions."
Procedures:
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Rooms for the ALSC Award Committee are requested as “closed” when
reserved by the ALSC office.
The ALSC Board and Executive Committee may move to “closed session”
when discussing matters affecting the privacy of individuals or institutions.
All other meetings are deemed open, including discussions on the
ALSCBOARD electronic discussion list.
Thank you
for your commitment to