Transcript CD #33.2 ALA Council/Executive Board/Membership Information Session Annual Conference 2008-09 BUDGET ANALYSIS AND REVIEW COMMITTEE BARC REPORT TO COUNCIL Jim Neal BARC Chair for 2008-09 Annual Conference Sunday, 11

CD #33.2
ALA Council/Executive Board/Membership
Information Session
Annual Conference 2008-09
BUDGET ANALYSIS AND REVIEW COMMITTEE
BARC REPORT TO COUNCIL
Jim Neal
BARC Chair for 2008-09
Annual Conference
Sunday, 11 July 2009
Chicago, Illinois
BARC REPORT
• Fiscal Year 2009 Status
• Council Recommendations Referred to BARC
• Fiscal Year 2010 Plan
• Budget Preparation Process
• Budget Monitoring/Contingency Plans
• Electronic Participation Assessment
• Role of BARC
FISCAL YEAR 2009 STATUS
(9 months thru May)
• Total ALA (all combined funds) Revenues:
$36,691,489
($2,284,076 less than budget)
• Total ALA Expenses:
$38,878,153
($4,732,235 less than budget)
• General Fund Revenues:
$16,372,584
($2,097,857 less than budget)
• General Fund Expenses:
$18,886,858
($3,277,505 less than budget)
FISCAL YEAR 2009 STATUS
(9 months thru May)
• Division Revenues:
Division Expenses:
$ 540,720 less than budget
$1,523,916 less than budget
• Roundtable Revenues:
Roundtable Expenses:
$
$
36,786 less than budget
13,336 less than budget
• Grants and Awards:
$
201,416 less than budget
• Investment Interest Dividends: $
• Long-Term Investment:
189,871 more than budget
$25,068,731 ($28.8 million in Aug. 2008)
FISCAL YEAR 2010 PLAN
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Economic Uncertainty
ALA Planning Priorities
Operational Realignments
Expense Reductions
Key Revenue Sources
Service and Product Enhancements
New Business Development Strategies
REFERRED COUNCIL
RECOMMENDATION
Give a high funding priority to a web accessibility
review and web code data cleanup.
Result – Two FY 2010 projects
- Web Code Data Cleanup to Enhance Web
site accessibility
- Accessibility, Usability & Functionality Review
FISCAL YEAR 2010 PLAN
BUDGET PREPARATION PROCESS
(All General Units, Divisions, and Roundtables)
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Key Functions/Alignment with ALA Priorities
Environmental Assumptions
Positive/Negative Trends
Major Multiyear Unit Goals
Fiscal Year Changes
Fiscal Year Project Activities
Current Year Budget Review
Next Fiscal Year Budget Request
BUDGET MONITORING/CONTINGENCIES
• Detailed Month-to-Month Budget Review
• October 2009/Final FY09 Results
(Midwinter Projections)
• April 2010/FY10 Six-Month Analysis
(Annual Projections)
• Detailed Revenue Trends Analysis
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Publishing
Dues
Meetings and Conferences
Grants and Awards
Interest and Dividends
• Detailed Expense Reduction Strategies
ELECTRONIC PARTICIPATION ASSESSMENT
• Direct Costs, and Secondary/Tertiary Costs
• Web Casting of Council Activities
• Interactive Virtual Participation by Council Members
• Electronic Voting at Council Meetings
• Web Casting of Membership Meetings
• Interactive Virtual Participation in Membership Meetings
• Experimentation with Active Participation in Other
Governance and Non-Governance Activities
• Experimentation with Virtual Conference Programming
• ALA Website Accessibility Review and Clean-Up
ROLE OF BARC
• To review the proposed budget, as forwarded by the
ALA Executive Board, in the context of the ALA strategic
plan, annual priorities and budget assumptions; to review
the financial performance of the Association and the
budget impact of potential actions of ALA Council; to
make budget recommendations to the ALA Executive
Board and to report to Council regarding budget analysis
and process.