Transcript Document 7389935

Construction Management Readiness
Stephen Sawch, Assistant Director for Construction Management
Conventional Facilities Advisory Committee Review
March 10 –11, 2009
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BROOKHAVEN SCIENCE ASSOCIATES
Construction Preparations Outline
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Safety – Critical Requirement
Construction Management Plan
Policies and Procedures
Construction Management Team
CF Field Office
External CM Oversight
Construction Readiness
CFAC Topics for Discussion
Path Forward
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Construction Safety
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Objective – “Best in Class” Safety Program
Torcon - Proven Safety Record
• Safety performance highest weighted selection criteria
• OSHA Voluntary Protection Program (VPP Contractor)
• Goal of DOE VPP & Star Worksite for LT
CF ESH Plan in Place
• Regular meetings to continue improvements
• Applied Lessons Learned in ESH Plan Development
CF Staff Taken OSHA 10 Hour Course
Our success measured by our Safety Performance
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Construction Management Plan
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Construction Management Scope
• Methods & Procedures to Meet Project Objectives
• Quality Assurance Plan and CM Plan Work in Concert
CM Organization
• Defines Responsibilities
ESH for Conventional Facilities
• ESH Plan and CM Plan Work in Concert
Communication and Document Management
• Define and Standardize Communication
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Construction Management Plan
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Communication and Document Management cont’d
• Establish Meeting & Reporting Requirements
• Shop Drawing and RFI Routing
Project Control Software
• Purchased Primavera Contract Mgr. (formerly Expedition)
• CF Team trained on Contract Manager
• Create, Share and Access Project Documents
– Transmittals – Submittals – Correspondence
– Web Based and is Used by Most Contractors
• Manage Submittals
– Submittals Logs & Dunning Letters
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Construction Management Plan
• Project Control Software
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– Issue and Track Noncompliance
– Build and Link Issue Files with Documents
Field Inspection & Oversight
• Develop Project Checklist
• Oversee Day to Day Activity
• Document Nonconformance
Testing & Commissioning
• Test Record Index
• Commissioning Contractor
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Construction Management Plan
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Acceptance and Transition to Operations
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Testing & Training Complete
O&M Documents Available
Punch List Preparation
BORE – Beneficial Occupancy Readiness Evaluation
Change Control & Configuration Management
• Technical Changes
– Reviewed & Approved
– Documented (ECN –Engineering Change Notice)
– Maintain As-Built Drawings – Monthly Updates Part of Pay Req.
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CF Procedures Manual
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Used BNL’s Plant Engineering Policies & Procedures
as basis for CF Procedures Manual
Worked with Quality Assurance identified applicable
Policies
Successfully used for CFN
Transmittals, submittals, RFIs, reports, inspections
and closeout
Integrated Contract Manager Software into CF
Procedures Manual (Primavera)
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CF Procedures Manual
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CF Procedures Manual
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Procedures – Inspection Forms
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LT- CF Construction Team
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Staffing Requirements Determined
Roles and Responsibilities Identified
Project Team Established
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3 Lead Engineers Hired
Administrative Assistant Hired
Construction Engineer/Civil & Electrical Inspectors Hired
Last Hire - Mechanical Inspector – Currently Interviewing
Anticipate Staff Augmentation Requirements
• Augment with CM Firm (Liro/Gilbane) Staffing
• Inspectors/Clerk of Works/Administrative Assistant/Others
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Construction Staffing Requirements
CONVENTIONAL FACILITIES
2008
2009
2010
2011
2012
2013
2014
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2009
2010
2011
2012
2013
2014
DESIGN
BID & AWARD
SITE PREP
RING BUILDING
RING BUILDING CLOSE-OUT
LOBs
LOB CLOSE-OUT
CF PERSONNEL
Division
Status
RESPONSIBILITIES
CF Oversight
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DIRECTOR
CF
Filled
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ASSISTANT DIRECTOR DESIGN
CF
Filled
A/E Design
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ASSISTANT DIRECTOR CM
CF
Filled
Construction Management
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SCHEDULE ENGINEER
PS
Filled
Scheduling/Cost tracking
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CIVIL ENGINEER
CF
Filled
A/E Design & Construction RFI's
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MECHANICAL ENGINEER
CF
Filled
A/E Design & Construction RFI's
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ELECTRICAL ENGINEER
CF
Filled
A/E Design & Construction RFI's
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CONSTRUCTION ENGINEER
CF
Filled
Construction Management
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ADMINITIVE ASSISTANT
CF*
Filled
Office Administration
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CLERK OF THE WORKS
CF*
Plan 2Q09
Files/Logs/Record Keeping
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CIVIL/ARCH. INSPECTOR
CF
Filled
Field Inspection
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MECHANICAL INSPECTOR
CF*
Plan 1Q09
Field Inspection
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ELECTRICAL INSPECTOR
CF
Filled
Field Inspection
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SAFETY ENGINEER (1.5 FTE)
ESH
Filled
Project Safety
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PROCUREMENT (3 FTE)
PS
Filled
Contracting
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PE Engineers/Trades (1.5 FTE)
PE
Filled
Utility/Fire Protection Support
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ARCH./ENGINEERS (3.5 FTE)
HDR
Filled
Design
Total of 22.5 FTE
CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering
* Either BNL hire or augmented staff
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Construction Management Organization
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Establish LT Field Office
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Field Staff of Approximately 10
Trailer Purchased – Delivery March 23
FFE Ordered
Utilities – Power and Communications Available
Services Required – Sanitary, Cleaning, Trash
Signage Plan Complete – Ordered Shortly
Occupy April 6
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LT Field Office Site Plan
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LT Field Office Layout
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LT Field Office Furniture
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External CM Construction Services
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Liro/Gilbane Provided Design Phase CM Services
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Estimating
Value Engineering
Scheduling
Market Analysis
Liro/Gilbane Hired for Construction Phase Services
• Construction Delivery Changed – CM Limited Role
• Monthly Construction Management Assessment
• Staff Augmentation (As Required)
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External CM Construction Services
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Part A: Project Management Review
CM Assessment Scope
• Kick-off Meeting To Initiate Development of Construction
Management Procedural Review (CMPR)
• Evaluation of CF Procedures
• Evaluation of GC Schedule of Values
• Assist In Development of Deliverables List
• Monthly Site Visits With Conventional Facilities
Management Team (CFMT)
• Attend Progress Meetings
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External CM Construction Services
Part A: Project Management Review - Continued
• Produce Construction Management Procedural Review
(CMPR) - A Monthly Report Outlining:
– Administration (Staffing, Document Control, etc.)
– Engineering (Submittals, RFIs)
– Quality (Testing and Inspection)
– Change Management Process (Review, Approve & Document)
– Closeout (Warranties, As Built drawings, O&M Manuals, etc.)
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Evaluate and Provide Recommendations Regarding
Management of Construction
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External CM Construction Services
Part B: Staff Augmentation
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Anticipated Staff Augmentation Positions
• Clerk of the Works (Office Engineer from CM)
• Civil/Arch/Mech/Elect Inspectors (from CM)
• Structural Engineer (from CM)
• Administrative Assistant (from BNL)
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Construction Readiness
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BNL Warehouse Relocation- Complete
Site Prep - Civil - Complete
Site Prep - Electrical - Complete
Site Logistics - Complete
Site Access Planning - Complete
Visitor Badging/Training Facility Upgrade – Summer
09
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Torcon Site Logistics Plan
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CFAC Topics for Discussion
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Successful Ring Building Construction Start
• How can we ensure a safe and smooth start for Torcon
– Establish Communication Channels
– Collaborative Approach to Site Logistics Planning
– Timely Response to RFIs & Submittals
– Streamline Site Access for Contractors/Vendors
– Streamline Equipment Inspection Process
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CFAC Topics for Discussion
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Potential Acceleration of Ring Building Schedule
• Confirm Feasibility by Torcon
• Confirm Funding Availability
• Benefit from Current Market Conditions
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CFAC Topics for Discussion
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Coordination w/ the Accelerated LOB Schedule
• Ensure LOB Design Meets Schedule
• Prepare Revised Construction Program to Accommodate
LOB Design
• Consider Contracting Options to Minimize Impacts
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Path Forward
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Hire Mechanical Inspector – Complete Training
Implement ‘Best in Class’ Project Safety Program
Work with Torcon to Facilitate Mobilization
Work with Torcon to Implement Project Procedures
Establish effective communication, planning and execution
Interface CM Software Programs
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Continuous improvement of CF Procedures Manual
• NSLS-II Contract Manager
• Torcon Prolog
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