Transcript Office of Animal Care Compliance

Office of Animal Care Compliance
Hit the “F11” key on your keyboard
(for PC’s) to minimize the browser.
Login using your Novell
Net ID username and
password (case sensitive)
Click on the white “My Dashboard”
Click on “Protocols for Animals”
Click on “Create Protocol Requests”
If you want to copy your
information from an existing TOPAZ
protocol, you can click on “Create
Request from Existing Protocol”.
Click on the protocol you wish to
copy the information from. The
new protocol form will open with
a new reference number but
showing the copied information.
You can then edit the form as
needed to reflect your new
information.
If you have a protocol submission in
progress, click on “Edit my
Unsubmitted Request” to return to it
and continue working. You can save a
protocol and return to it as many times
as you need to until it’s ready for
submission.
Click on “Create an Original
Request” to create an
entirely new protocol
submission.
Select the appropriate
protocol form. Please
call or email the OACC
if you are unsure of
which form to use.
Please check the
Please check any
box for any and all
and all species
species you will be
you will be
working with then
working with.
click on “Continue”.
Click here to save your
protocol. You can save for the
first time after you’ve entered
the PI name.
*Save often (maybe after each
section) just in case!
Open the ‘Administrative
Section” on the right side of the
page. This is the protocol
outline and shows all the
questions in that section of the
form.
Questions with a red
asterisk are required
and questions with a
green checkmark have
been answered.
Questions with a half –
circle icon next to
them are “children” of
a conditional “parent”
question and are not
always required. It
depends on how you
answered the parent
question.
The left side of the
page is the protocol
form where you will be
filling out your
information and will
receive instructions,
help, etc.
A reference number
will be automatically
assigned to each
original protocol
submission. This
number will stay with
the protocol through
amendments,
renewals, etc.
A protocol number will
be manually assigned
upon approval. The
reference number will
be incorporated into
the protocol number.
There are different types of
questions you may encounter when
filling out the form. The first is plain
text. The title is a plain text box that
holds 250 characters. All the other
plain text boxes hold 4,000
characters.
Another type of
question is a dropdown menu type.
Select the PI name from the list. There is
a progressive search window where you
can start typing the name you’re looking
for. Phone # and email address are
automatically populated.
Another type of question
requires you to click on the
“Add Protocol Associate” icon
to enter information from a
master list.
You are taken to the
“Add Protocol
Associates” menu
where you can conduct
a progressive search for
your personnel.
Once you add an associate, you can
designate them as Co-PI or Key
Associate and make notes about their
responsibilities, etc. Click on the “Add
Protocol Associate” icon as many times
as needed to keep adding associates.
You may also encounter
conditional questions. If
you answer one way
(“Yes” for example) you
may be done with that
question
If you answer another
way, (“No” in this case,
you may have to
provide more
information.
When you’ve completed
the last question in a
section, close that
section, open the next
one, and move on either
by clicking on the new
section heading or using
the directional arrows at
the bottom of the screen.
It’s not a bad idea to
save after the completion
of each section.
Some “questions” are just
instructions for other
questions.
This is a “rich text” question.
You can type several pages
directly in the box or cut and
paste from a word
document. You can edit your
text or even insert web or
email links using the tools at
the bottom.
*The lay summary should be
no more than 500 words.
Sometimes, there are live
links you can click on in the
instructions for a question
or in the help icon on a
question.
Here you can pick your date
from a calendar.
You can check off the
results of your alternative
search in the boxes
provided. Each box
checked will then ask you
for more information.
At any point, you may
choose to attach a file to
the protocol. You may do
so at the top of the
appropriate section by
clicking on the “Add Link”
icon at the top of each
section.
You can add either a
URL or a file by
clicking on the
appropriate icon.
Type in your URL then
name the attachment in
“Text”. Your attachment
will appear as a live link
at the top of the section
in the protocol. To
delete an attachment,
click on the trashcan
icon next to “Text”.
Click on the ‘Add Files” icon to add
a file. Click again on the “Browse
for File” icon and select your file.
Name your file attachment in “Text”.
The attachment will appear as a
live link at the top of the section in
the protocol. You can close this
screen by clicking on the “Close
Panel” icon.
You can create rows in which
to fill in your information on this
question by clicking on the
“Add Row” icon.
Select your Stress Category
from the drop down menu then
fill in the number of animals
requested.
Click on the “Add
Procedures” icon to
add your Standard
Procedures.
Select your
procedures from the
menu. If you don’t
find what you need,
please call or email
the OACC or add it to
#14 “Items that need
to be added to the
Selection Lists”.
Once you’ve selected a
procedure, you’ll have to fill in
all the applicable information
on each of the tabs.
*Use the trashcan icons to
delete anything you don’t
want.
Make sure to list any
Occupational,
Chemical, Biological,
or Radiological
hazards on this page.
The last section of the
protocol is the PI
Assurances. Only the
PI can sign them. Once
the boxes are all
checked, hit save, and
you’ll be prompted to
enter your Novell Net ID
username and
password to create an
“e-signature”.
Once you’ve entered your e-signature,
you can save and submit the protocol.
The submit button will become
illuminated once you’ve saved. If
there are errors in the form, you’ll keep
getting error messages until they’ve all
been addressed.
CONGRATULATIONS!! You’re DONE!