Transcript Document 7278346

Fall 2007 AIMS HS
Pre-Test Workshop
October 9
October 10
1
Introduction
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District Test Coordinator role
Warehouse role
How to contact Cindy Hurley: 225-5418
How to contact Bert Thompson: 617-8187
Other Key Players:
- Mario Espinoza
- Patty Gray-Valdez
- Brad Fletcher
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Agenda
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Test Schedule
What’s New for 2007/2008
School Test Coordinator Responsibilities
Receiving Materials
Test Security
Test Administration
Student Demographics
Returning Materials
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Important Dates for Fall 2007
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School Delivery Window
- Oct. 16 - 18
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Short-Add Window
- Closes Oct. 19 - 4:00 PM
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AIMS HS Fall Test
- Oct. 30 – Nov. 1
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Check-In Materials
- Nov. 2, 5, & 6
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Test Reports Due
- Dec. 14
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Fall 2007 Test Schedule
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Writing – Tuesday, October 30
- One testing session of 2 – 2 ½ hours
Stretch break after 1 hour
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Reading – Wednesday, October 31
- One testing session of 2 hours
Stretch break after 1 hour
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Mathematics – Thursday, November 1
- Two testing sessions of 90 minutes
Significant break between sessions
There are no make-up dates for Fall testing.
TCM 4
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Scheduling - Writing
NEW
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May not begin before 7:30 am or after 10:00 am
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Students may not be dismissed before 10:00 am
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Students cannot start after 10:00 am regardless of
what time the student arrived at school or normally
attends school
TAD 5
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Scheduling - Mathematics
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Significant break after Part 1
(May Leave the classroom for 10-15 mins.)
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After significant break students may not go
back to Part 1 of the mathematics test
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All students in a test room must be working
on the same section of the mathematics test
TAD 5
7
Test Times
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AIMS tests are untimed
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Times are estimated times necessary for the vast
majority of students to complete the test
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For students who are not finished in the allotted
time, arrangements must be made to allow them to
finish testing
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NO AIMS testing session may carry over to the next
school day
TAD 5
8
Students to Be Tested
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All students in cohorts 2009, 2008, 2007, or below who
have not yet “Met” on Writing, Reading, or Mathematics
content area are expected to test in that content area
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Proficient students who have previously signed-up to
retest in hopes to “Exceed” in any content area may test
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Private or home schooled students in the above listed
cohorts who have signed-up previously
TCM 4
9
New for 2007-2008
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Augmentation (Slide 11)
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High Honors Tuition Waiver (Slide 12)
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Accommodations (Slides 34 -38)
NEW
10
Augmentation
NEW
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State statute expires December 2007 for
augmentation
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Students graduating in 2008 or later are not
eligible for augmentation
11
High Honors Tuition Waiver
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2007/2008 will be the last year that
seniors can retest for tuition waiver
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Beginning with students graduation in
2009 only a student’s sophomore and
junior year will be considered with
determining eligibility for waiver
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Notify parents and students of this
change in writing
NEW
12
School Test Coordinator
Responsibilities
Assign Test Administrators/Proctors
Schedule training for test
administrators/proctors
Identify rooms for testing
Determine procedures for students
who need additional time
Notify parents, students, staff of test
dates and times
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School Test Coordinator
Responsibilities
Inventory materials
Verify enough materials received for
students testing
Order additional materials by
October 19 - 4:00 PM
Ensure that any person in contact with
the AIMS, signs a security agreement
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Receiving Materials
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Materials will arrive in lavender boxes
Keep and return all boxes
Upon arrival, open Box 1 to verify the counts on the
packing list will cover your needs
If need more materials, order (call/email Cindy) by
the deadline of the short-order window
Then open all boxes and inventory all test materials
to verify the counts match the counts on the
shipping list - If there are discrepancies, contact
Bert
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Handling of Test Materials
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Test administrators must collect their test materials
from the school test coordinator at the beginning of
each day of testing
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Test materials must be returned to the school test
coordinator at the end of each testing session
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Test materials must be kept in a secure, locked
storage facility when not being used
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Test Security Fall 2007
A copy of the AIMS Test Security Agreement
must be signed by :
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Principals
Test Coordinators
Test Administrators and Proctors
Secretaries
Warehouse personnel
Any person that will be in contact with AIMS
testing
TAD 3
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Test Security
It is unethical and will be viewed as a violation of
test security for any person to:
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Examine content of any portion of test
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Disclose or allow to be disclosed the content of any portion
of test before, during, or after test administration
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Discuss any AIMS test item before, during, or after test
administration
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Influence students’ answers by offering assistance of any
kind
TAD 3
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Test Security
It is unethical and will be viewed as a violation of test security for
any person to:
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Change students’ answer choices
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Review students’ answers, including the writing rough draft and
writing final copy
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Photocopy, transcribe, or in any way duplicate any part of AIMS
test books
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Fail to return all test materials, including unused documents
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Participate in, direct, aid, counsel, assist in, encourage, or fail to
report any violations of these test administration security
procedures
TAD 3
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Test Security
It is a security violation to allow students to:
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Have access to test questions or writing prompts
prior to testing
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Share information during test administration
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Use scratch paper
TAD 3
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NEW
Test Booklets
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Fall 2007 administration includes three test
books: one for the writing test, one for the
reading test, and one for the mathematics
test
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Each student will use only one answer
document, regardless of how many content
areas he/she will be taking
TAD 7
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Test Administration
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Use only Fall 2007 AIMS HS materials
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Do not photocopy test books or answer
documents
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Do not disassemble or pull pages from the
answer documents
TAD 7
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Prior to Testing
Required Materials For Each Test Room
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Student Sign In Sheet
A supply of sharpened, standard, wooden
graphite-based No. 2 pencils with erasers
A pencil sharpener or additional supply of
pencils
A “Testing – Do Not Disturb” sign
For writing only:
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Dictionaries
Thesauri
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Test Administration
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Test Administrators and Proctors must
administer the test exactly as directed in the
Test Administration Directions
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Test Administrators and Proctors must be
employees of the school
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Test Administrators and Proctors should
“Actively” proctor the test
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Active Proctoring Includes
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Supervise the room at all times during testing
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Answer student questions that pertain only to the
clarification of test administration directions
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Verify that students are marking their answers in
the proper locations in their answer documents
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Be on the look-out for students using INK
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Active Proctoring Includes
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Maintaining accurate sign-in sheets and test
material inventory during testing
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Watching for student misconduct
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Use of inappropriate resources
(scratch paper, calculators, cell phones, iPods, etc.)
Disruptive behavior
Giving or receiving answers
“Imposter” students
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Active Proctoring Includes
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Confirming that correct student name is
handwritten, by student, on both test book and
answer document
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Confirming that all test materials have been
returned prior to dismissing students
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Not allowing students to use extra paper for writing.
Only responses that are handwritten in pencil on
the pages designated “Final Copy” will be scored
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Students Who Leave the Room
During Testing
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Students may be allowed to go to restroom, if
necessary, during testing
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Only one student may leave at a time
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Student test materials must be collected before the
student leaves the room and then given back to the
student upon returning to the room
TAD 8
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Students Who Leave the
School During Testing
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Students who need to leave school before completing a
particular content area are ineligible to continue the test for that
content area
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The Test Administrator should inform the student they will not be
permitted to finish that content area
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The student’s answer document must be sent for scoring
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The Arizona Department of Education recommends that
documentation identifying the time the student left the testing
room and the reason for leaving early be kept and then later
attached to the student’s test report
TAD 8
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Disruptive Students
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Students who disrupt testing, refuse to participate,
receive help from others, or engage in unacceptable
behavior should be subject to disciplinary procedures
established by the school
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Disruptive and misbehaving student should be allowed
to continue testing in a different location so that other
students may test undisturbed
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The Arizona Department of Education recommends
that the student’s parents or guardians receive
written notification of the incident and its
consequences
TAD 8
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When Students Finish a Test
Session
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When a student has finished a testing
session, the test administrator should collect
student test materials.
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After student materials have been turned in,
students may read or do classwork silently
while waiting for the scheduled testing
session to end.
TAD 9
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Use of Resources During
AIMS Testing
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Electronic devices, including, but not limited to, computers,
calculators, cell phones, digital watches, personal digital
assistants, and portable music players, are prohibited
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Students may use commercially published paper dictionary
and/or a commercially published paper thesaurus for the AIMS
HS writing test only – may not be used during Reading or Math
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Mathematic manipulatives, charts, and aids, including, but not
limited to a ruler, number line, compass, and an abacus, may
NOT be used in any portion of AIMS HS.
TAD 9
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Materials That May Remain
Posted
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The AIMS High School mathematics
Reference Sheet
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Posters of the Six Traits of Writing
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Accommodations
NEW
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The accommodations available to students while testing are
limited to those listed in the Testing Accommodations:
Guidelines for 2007-2008
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http://www.ade.az.gov/standards/aims/Administering/Testin
gAccommodations2007-08.pdf
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All test administrators should be familiar with the Testing
Accommodations Guidelines for 2007-2008
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It is the responsibility of the Testing Administrator to see that
students who qualify for testing accommodations receive them
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Accommodations
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Arizona offers two levels of accommodations
to students participating in state assessments
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NEW
Universal Accommodations
Standard Accommodations
Non-Standard Accommodations are no
longer available
Note: See letter from Tom Horne in packet
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Universal Accommodations
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Minor change in testing practices or procedures
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Do not change what the students is responsible
for learning or demonstrating
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Are available to all students as deemed needed by
the teacher
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Standard Accommodations
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Provisions made in how a student accesses and
demonstrates learning
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Does not substantially change the instructional level,
the content, or the performance criteria
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Must have an IEP, 504, or be an ELL to be
considered for standard accommodations
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Change/Correct page 40 of the
Test Administration Directions
Standard Accommodations
 Complete Box 1 indicate the
students has an IEP, 504
plan, or is an English
Language Learner.
Complete all that apply
 Complete Box 2 indicate the
content area the
accommodation was used
Non-Standard Accommodations
DO NOT USE THIS BOX
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Student Bar Code Labels
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Students with enrollment data in SAIS by 9/11/07
will receive student bar code labels
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If there is a label, use it
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If Student Demographic information is incorrect:
Use the label and have school personnel bubble the
correct information in the lower half of the back of
the answer document after testing
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Student Bar Code Labels
Master
Label
Bar Code
Label
Extra
Bar Code
Do Not Use
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Student Identification Information
Student identification, located on the front
covers of the test books and answer
documents, MUST be completed by the
student prior to testing
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Student name
Teacher
School
District
NEW
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Answer Document
Student MUST
complete
this section
If you have a
bar code use it
Use legal
name
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Student Identification Information
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Directions to be read to students are
included in the administration directions
for each day and content area of AIMS
HS
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Test Administrators that do not read this
information to students are violating test
administration procedures
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For Students Without a Label
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The student demographic grid on the back must
be completed by school personnel
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The top half is to be completed before testing
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The bottom half is to be completed after testing
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Top Half of Back of Answer Document
Complete only for students
without bar code labels
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Bottom Half of Back of Answer Document
Complete for students without bar code labels
or
for students with incorrect data on bar code roster
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Overriding A Barcode Label
Bar Code
Label
Extra
Bar Code
Wrong
Wrong
Master
Label
Wrong
Correct
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After Testing
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Test administrators should inspect test books
and answer documents for scorability only
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Answer documents must be stacked with
front covers facing up by cohort
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Test books should be stacked separately by
subject
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Returning Materials to
Warehouse
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Separate your HS scorable and
nonscorable materials
Box them separately!
Mark whether box contains scorables
or nonscorables
Return all unused labels in the
nonscorable boxes
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Processing Errors
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Most processing errors result from the organization of
scoreable documents
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Double, triple check that there are no answer documents
stuck inside a test booklet
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Make sure that for every student who tested (check signin sheets) that an answer document has been turned in
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Schools will need to incur the cost ($287) of a late
scoring fee, if an answer document is found in a test
booklet and they will not receive a score report until
January
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Check-In Materials at
Warehouse
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Be sure to call Bert, 617-8187, to schedule a
return of your test materials
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Return dates: Nov. 2, Nov. 5, and Nov. 6
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It is imperative you be on time
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If a problem arises that you can not keep a
scheduled time, please be sure to reschedule
with Bert
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Big Deals This Year
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Sign-in sheet – security of tests
Administration times for AIMS Writing (slide 6)
No alternate or non-standard accommodations only universal and standard (slides 34 -38)
Accommodations Grid on inside cover of
answer document is incorrect (slide 38)
Augmentation ends December 2007 (slide 11)
Last chance for seniors to retest for tuition
waiver (slide 12)
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Thanks for all your efforts!
Remember – we are here to help, so please call or email when
you have questions!
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