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Fall 2007 AIMS HS
Pre-Test Workshop
October 9
October 10
1
Introduction
District Test Coordinator role
Warehouse role
How to contact Cindy Hurley: 225-5418
How to contact Bert Thompson: 617-8187
Other Key Players:
- Mario Espinoza
- Patty Gray-Valdez
- Brad Fletcher
2
Agenda
Test Schedule
What’s New for 2007/2008
School Test Coordinator Responsibilities
Receiving Materials
Test Security
Test Administration
Student Demographics
Returning Materials
3
Important Dates for Fall 2007
School Delivery Window
- Oct. 16 - 18
Short-Add Window
- Closes Oct. 19 - 4:00 PM
AIMS HS Fall Test
- Oct. 30 – Nov. 1
Check-In Materials
- Nov. 2, 5, & 6
Test Reports Due
- Dec. 14
4
Fall 2007 Test Schedule
Writing – Tuesday, October 30
- One testing session of 2 – 2 ½ hours
Stretch break after 1 hour
Reading – Wednesday, October 31
- One testing session of 2 hours
Stretch break after 1 hour
Mathematics – Thursday, November 1
- Two testing sessions of 90 minutes
Significant break between sessions
There are no make-up dates for Fall testing.
TCM 4
5
Scheduling - Writing
NEW
May not begin before 7:30 am or after 10:00 am
Students may not be dismissed before 10:00 am
Students cannot start after 10:00 am regardless of
what time the student arrived at school or normally
attends school
TAD 5
6
Scheduling - Mathematics
Significant break after Part 1
(May Leave the classroom for 10-15 mins.)
After significant break students may not go
back to Part 1 of the mathematics test
All students in a test room must be working
on the same section of the mathematics test
TAD 5
7
Test Times
AIMS tests are untimed
Times are estimated times necessary for the vast
majority of students to complete the test
For students who are not finished in the allotted
time, arrangements must be made to allow them to
finish testing
NO AIMS testing session may carry over to the next
school day
TAD 5
8
Students to Be Tested
All students in cohorts 2009, 2008, 2007, or below who
have not yet “Met” on Writing, Reading, or Mathematics
content area are expected to test in that content area
Proficient students who have previously signed-up to
retest in hopes to “Exceed” in any content area may test
Private or home schooled students in the above listed
cohorts who have signed-up previously
TCM 4
9
New for 2007-2008
Augmentation (Slide 11)
High Honors Tuition Waiver (Slide 12)
Accommodations (Slides 34 -38)
NEW
10
Augmentation
NEW
State statute expires December 2007 for
augmentation
Students graduating in 2008 or later are not
eligible for augmentation
11
High Honors Tuition Waiver
2007/2008 will be the last year that
seniors can retest for tuition waiver
Beginning with students graduation in
2009 only a student’s sophomore and
junior year will be considered with
determining eligibility for waiver
Notify parents and students of this
change in writing
NEW
12
School Test Coordinator
Responsibilities
Assign Test Administrators/Proctors
Schedule training for test
administrators/proctors
Identify rooms for testing
Determine procedures for students
who need additional time
Notify parents, students, staff of test
dates and times
13
School Test Coordinator
Responsibilities
Inventory materials
Verify enough materials received for
students testing
Order additional materials by
October 19 - 4:00 PM
Ensure that any person in contact with
the AIMS, signs a security agreement
14
Receiving Materials
Materials will arrive in lavender boxes
Keep and return all boxes
Upon arrival, open Box 1 to verify the counts on the
packing list will cover your needs
If need more materials, order (call/email Cindy) by
the deadline of the short-order window
Then open all boxes and inventory all test materials
to verify the counts match the counts on the
shipping list - If there are discrepancies, contact
Bert
15
Handling of Test Materials
Test administrators must collect their test materials
from the school test coordinator at the beginning of
each day of testing
Test materials must be returned to the school test
coordinator at the end of each testing session
Test materials must be kept in a secure, locked
storage facility when not being used
16
Test Security Fall 2007
A copy of the AIMS Test Security Agreement
must be signed by :
Principals
Test Coordinators
Test Administrators and Proctors
Secretaries
Warehouse personnel
Any person that will be in contact with AIMS
testing
TAD 3
17
Test Security
It is unethical and will be viewed as a violation of
test security for any person to:
Examine content of any portion of test
Disclose or allow to be disclosed the content of any portion
of test before, during, or after test administration
Discuss any AIMS test item before, during, or after test
administration
Influence students’ answers by offering assistance of any
kind
TAD 3
18
Test Security
It is unethical and will be viewed as a violation of test security for
any person to:
Change students’ answer choices
Review students’ answers, including the writing rough draft and
writing final copy
Photocopy, transcribe, or in any way duplicate any part of AIMS
test books
Fail to return all test materials, including unused documents
Participate in, direct, aid, counsel, assist in, encourage, or fail to
report any violations of these test administration security
procedures
TAD 3
19
Test Security
It is a security violation to allow students to:
Have access to test questions or writing prompts
prior to testing
Share information during test administration
Use scratch paper
TAD 3
20
NEW
Test Booklets
Fall 2007 administration includes three test
books: one for the writing test, one for the
reading test, and one for the mathematics
test
Each student will use only one answer
document, regardless of how many content
areas he/she will be taking
TAD 7
21
Test Administration
Use only Fall 2007 AIMS HS materials
Do not photocopy test books or answer
documents
Do not disassemble or pull pages from the
answer documents
TAD 7
22
Prior to Testing
Required Materials For Each Test Room
Student Sign In Sheet
A supply of sharpened, standard, wooden
graphite-based No. 2 pencils with erasers
A pencil sharpener or additional supply of
pencils
A “Testing – Do Not Disturb” sign
For writing only:
Dictionaries
Thesauri
23
Test Administration
Test Administrators and Proctors must
administer the test exactly as directed in the
Test Administration Directions
Test Administrators and Proctors must be
employees of the school
Test Administrators and Proctors should
“Actively” proctor the test
24
Active Proctoring Includes
Supervise the room at all times during testing
Answer student questions that pertain only to the
clarification of test administration directions
Verify that students are marking their answers in
the proper locations in their answer documents
Be on the look-out for students using INK
25
Active Proctoring Includes
Maintaining accurate sign-in sheets and test
material inventory during testing
Watching for student misconduct
Use of inappropriate resources
(scratch paper, calculators, cell phones, iPods, etc.)
Disruptive behavior
Giving or receiving answers
“Imposter” students
26
Active Proctoring Includes
Confirming that correct student name is
handwritten, by student, on both test book and
answer document
Confirming that all test materials have been
returned prior to dismissing students
Not allowing students to use extra paper for writing.
Only responses that are handwritten in pencil on
the pages designated “Final Copy” will be scored
27
Students Who Leave the Room
During Testing
Students may be allowed to go to restroom, if
necessary, during testing
Only one student may leave at a time
Student test materials must be collected before the
student leaves the room and then given back to the
student upon returning to the room
TAD 8
28
Students Who Leave the
School During Testing
Students who need to leave school before completing a
particular content area are ineligible to continue the test for that
content area
The Test Administrator should inform the student they will not be
permitted to finish that content area
The student’s answer document must be sent for scoring
The Arizona Department of Education recommends that
documentation identifying the time the student left the testing
room and the reason for leaving early be kept and then later
attached to the student’s test report
TAD 8
29
Disruptive Students
Students who disrupt testing, refuse to participate,
receive help from others, or engage in unacceptable
behavior should be subject to disciplinary procedures
established by the school
Disruptive and misbehaving student should be allowed
to continue testing in a different location so that other
students may test undisturbed
The Arizona Department of Education recommends
that the student’s parents or guardians receive
written notification of the incident and its
consequences
TAD 8
30
When Students Finish a Test
Session
When a student has finished a testing
session, the test administrator should collect
student test materials.
After student materials have been turned in,
students may read or do classwork silently
while waiting for the scheduled testing
session to end.
TAD 9
31
Use of Resources During
AIMS Testing
Electronic devices, including, but not limited to, computers,
calculators, cell phones, digital watches, personal digital
assistants, and portable music players, are prohibited
Students may use commercially published paper dictionary
and/or a commercially published paper thesaurus for the AIMS
HS writing test only – may not be used during Reading or Math
Mathematic manipulatives, charts, and aids, including, but not
limited to a ruler, number line, compass, and an abacus, may
NOT be used in any portion of AIMS HS.
TAD 9
32
Materials That May Remain
Posted
The AIMS High School mathematics
Reference Sheet
Posters of the Six Traits of Writing
33
Accommodations
NEW
The accommodations available to students while testing are
limited to those listed in the Testing Accommodations:
Guidelines for 2007-2008
http://www.ade.az.gov/standards/aims/Administering/Testin
gAccommodations2007-08.pdf
All test administrators should be familiar with the Testing
Accommodations Guidelines for 2007-2008
It is the responsibility of the Testing Administrator to see that
students who qualify for testing accommodations receive them
34
Accommodations
Arizona offers two levels of accommodations
to students participating in state assessments
NEW
Universal Accommodations
Standard Accommodations
Non-Standard Accommodations are no
longer available
Note: See letter from Tom Horne in packet
35
Universal Accommodations
Minor change in testing practices or procedures
Do not change what the students is responsible
for learning or demonstrating
Are available to all students as deemed needed by
the teacher
36
Standard Accommodations
Provisions made in how a student accesses and
demonstrates learning
Does not substantially change the instructional level,
the content, or the performance criteria
Must have an IEP, 504, or be an ELL to be
considered for standard accommodations
37
Change/Correct page 40 of the
Test Administration Directions
Standard Accommodations
Complete Box 1 indicate the
students has an IEP, 504
plan, or is an English
Language Learner.
Complete all that apply
Complete Box 2 indicate the
content area the
accommodation was used
Non-Standard Accommodations
DO NOT USE THIS BOX
38
Student Bar Code Labels
Students with enrollment data in SAIS by 9/11/07
will receive student bar code labels
If there is a label, use it
If Student Demographic information is incorrect:
Use the label and have school personnel bubble the
correct information in the lower half of the back of
the answer document after testing
39
Student Bar Code Labels
Master
Label
Bar Code
Label
Extra
Bar Code
Do Not Use
40
Student Identification Information
Student identification, located on the front
covers of the test books and answer
documents, MUST be completed by the
student prior to testing
Student name
Teacher
School
District
NEW
41
Answer Document
Student MUST
complete
this section
If you have a
bar code use it
Use legal
name
42
Student Identification Information
Directions to be read to students are
included in the administration directions
for each day and content area of AIMS
HS
Test Administrators that do not read this
information to students are violating test
administration procedures
43
For Students Without a Label
The student demographic grid on the back must
be completed by school personnel
The top half is to be completed before testing
The bottom half is to be completed after testing
44
Top Half of Back of Answer Document
Complete only for students
without bar code labels
45
Bottom Half of Back of Answer Document
Complete for students without bar code labels
or
for students with incorrect data on bar code roster
46
Overriding A Barcode Label
Bar Code
Label
Extra
Bar Code
Wrong
Wrong
Master
Label
Wrong
Correct
47
After Testing
Test administrators should inspect test books
and answer documents for scorability only
Answer documents must be stacked with
front covers facing up by cohort
Test books should be stacked separately by
subject
48
Returning Materials to
Warehouse
Separate your HS scorable and
nonscorable materials
Box them separately!
Mark whether box contains scorables
or nonscorables
Return all unused labels in the
nonscorable boxes
49
Processing Errors
Most processing errors result from the organization of
scoreable documents
Double, triple check that there are no answer documents
stuck inside a test booklet
Make sure that for every student who tested (check signin sheets) that an answer document has been turned in
Schools will need to incur the cost ($287) of a late
scoring fee, if an answer document is found in a test
booklet and they will not receive a score report until
January
50
Check-In Materials at
Warehouse
Be sure to call Bert, 617-8187, to schedule a
return of your test materials
Return dates: Nov. 2, Nov. 5, and Nov. 6
It is imperative you be on time
If a problem arises that you can not keep a
scheduled time, please be sure to reschedule
with Bert
51
Big Deals This Year
Sign-in sheet – security of tests
Administration times for AIMS Writing (slide 6)
No alternate or non-standard accommodations only universal and standard (slides 34 -38)
Accommodations Grid on inside cover of
answer document is incorrect (slide 38)
Augmentation ends December 2007 (slide 11)
Last chance for seniors to retest for tuition
waiver (slide 12)
52
Thanks for all your efforts!
Remember – we are here to help, so please call or email when
you have questions!
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