Transcript Exhibition pack

LANGENHOVEN
STUDENT
CENTRE
Exhibition Information Pack
Coordinator -Nicky Adams
Tel: 021 808-3752
Fax: 021 808-3443
Cell: 0835161632
Email: [email protected]
Welcome to the Langenhoven
Student Centre!
EXHIBITION AREAS
o CONCEPT APPROVAL
A visual or layout of the display needs to be e-mailed. Visuals
must include photos of the advertising material used, a
list/photos of products that will be displayed at the exhibition
stand.
o BOOKING FORM AND CONTRACT
You will receive an email notification once concept is
approved. A booking form and contract will be sent to the
company. Contract must be completed and signed (initial
on every page). Fax contract and copy of public liability to
021 808-3443 or email [email protected].
o INVOICING AND PAYMENT
Once signed and completed contract is received, the proforma invoice will be sent to the company.
Fax a copy of your proof of payment to 021 808-3443 or email
[email protected].
REQUIREMENTS TO EXHIBIT
Public Liability
o Public liability is a requirement for all exhibitors.
GENERAL RULES AND REGULATIONS
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All documentation needs to be
completed and submitted at least one
week prior to the start of an exhibition.
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Payments must be paid in full and reflect
in our bank account before the exhibition
date starts.
9.
Set-up and break-down of exhibition
displays must be done after or before
10.
trading hours. The trading hours are:
Monday to Friday from 09:00 – 16:30
If electrical cords are used for power, the
cords need to be taped neatly to the
floor with black gaffer or book binding
tape.
No handwritten signs are allowed. Only
well designed and printed posters may be
displayed in proper display frames.
1,8m height restriction and 3m width
restriction.
All sound should be approved by Centre
Management and sound levels to be
determined with Centre Management
during a sound check before the event.
Centre Management will take no
responsibility for lost of stolen goods during
the time of exhibition.
No eating or drinking are allowed at the
exhibition stand.
Parking fees will be payable by the
exhibitor and Centre Management will
not refund or compensate for any parking
fees incurred.
EXHIBITION RATES 2014
TYPE OF CAMPAIGN
TYPE OF RATE
TARIFF (EXCLUDING VAT)
Flyer Distribution
Student/Tenant
R 70 per day
Flyer Distribution
Private
R 600 per day
Poster Displays
Private
R 2 800 - R 3 500 for one
week
Promotions on Walkway
Private
R 2 200 - R 3 000 per day
On Stage Event
Private
R 3 850 – R 4 200 per day
Promotions on the
Rooiplein
Private
R 4 400 – R 5 500 per day
Banner Displays
Student
R 40 per day
Banner Displays
Private (per campaign)
R 2 500 (maximum of 5
working days)
Mobile Exhibition Boards
Student
R 15 per day
Tenant
R 30 per day (maximum of
7 days)
Expo on Wooden Deck
All
R 1 000 per day
PLEASE NOTE
SAMPRA (SOUTH AFRICAN
MUSIC RIGHTS
ASSOCIATION) LICENSE FEE
R120 EXTRA PER FUNCTION
WHERE MUSIC IS PLAYED
 Rates change with annual increases and
will be provided on request
VENUE RATES 2014
VENUE
TYPE OF RATE
RATE (EXCLUDING VAT)
Vroue-Vereniging Hall
Student
R 550 per day during the week;
R 660 per day over weekends
SU Faculty/Department
R 1 800 per day
Private
R 2 550 per day
PLEASE NOTE
Kitchen Area
R 180 per day extra for use of
kitchen
PLEASE NOTE
Sampra License Fee
R 120 per function where music is
played
PLEASE NOTE
PLEASE NOTE
R 150 extra per function where
alcohol is served
DEPOSIT
R 800 is payable to secure
booking
 Temporary liquor license to be supplied to venue owner in advance should a cash bar be
operated by non university user.
 Smoking is not permitted in the venue nor on the balconies. A designated smoking area is
available on the ground floor under the staircase outside the center.
 Centre Management does not accept liability for lost property/goods afterwards.
 The deposit is refundable should there be no damage to property and/or equipment or
should the venue not be cleaned to the original state.
 The booking cancellation fee is 50% of the deposit.
AREAS FOR EXHIBITIONS/PROMOTIONS
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Walkway on ground floor
Die Gat Stage
Neelsie Entrances
Parking Area (outdoor area)
Rooiplein (outdoor area)
Bridge Banners (outdoor areas)
Atrium Banners
Mobile Exhibition Boards (20 units)
Wooden Deck
1x Cinema Auditorium (105 seater)
Cinema Foyer (approximately 50m²)
Vroue-Vereniging Hall (approximately 285m²)
 Locations for exhibitions are determined by Centre
Management and are subject to availability.
 Quotations are subject to the size and nature of the
event. Centre Management determines the final cost of
the event.
THANK YOU FOR
YOUR TIME