Transcript Update on Electronic Submissions NIH and Grants.gov October 25, 2005 Electronic Proposal Submission, NIH and Grants.gov • Didn’t they say? – In May 2005 NIH announced: •

Update on Electronic
Submissions
NIH and Grants.gov
October 25, 2005
Electronic Proposal Submission,
NIH and Grants.gov
• Didn’t they say?
– In May 2005 NIH announced:
• Fall 2005 – begin to pilot live SF424R&R apps using Grants.gov
• May 2007 - goal is to clear PHS-specific forms to 424RR and NIH
instructions
• September 2007 – open 424RR Submission for “all” applications
• May 2008 - Mandate 424RR+PHS-specific for “all” apps
• Now what are they telling us?
– In August and September NIH announces:
• They will begin to transition apps to Grants.gov
by individual research program/funding mechanism
• ALL apps in response to transitioned mechanisms will require
electronic submission through Grants.gov on SF424 “forms”
• Mechanisms not yet transitioned will continue to require submission
on PHS398 on paper
• Submit through Grants.gov using SF424 beginning:
–
–
–
–
–
December 1, 2005 – SBIR/STTR (Small Business Research)
December 15, 2005 - R13/U13 (Conference Support)
February 17, 2006 – R36 (Research Dissertation Grant Program)
February 25, 2006 – R15 (Academic Research Enhancement)
June 1, 2006 – R03, R21 & R33 (Small Grant Programs and
Exploratory/Development
Research)
– October 1, 2006 – R01 (Research Project Grant Program)
• Mid-Nov. 2005 - will post full schedule with all remaining mechanisms
• By the end of May 2007 require all submissions of all mechanisms
through Grants.gov using SF424 family of forms/data set
How are we going to do this?
• Penn’s long term solution:
– System to System submission from PennERA to
Grants.gov
• Investigators create their proposals and route them for internal
approval in Proposal Development module
• Resulting Data Set is sent to Grants.gov via XML data-stream
• Near Term mechanism for electronic submission
– Grants.gov PureEdge e-forms solution
Using PureEdge and Grants.gov
What’s the Basic Process?
• PI enters Grants.gov
– Selects “Getting Started”
• Selects “grant researcher”
– Identifies Funding opportunity
– Downloads required software
• PureEdge Viewer
– Downloads application package
• PI must have NIH Commons account
• PI must have PDF creation software
Pure Edge & Grants.gov
Basic Process (cont.)
• PI completes the application within
PureEdge viewer
• Transmittal and hard copies are processed
through the School and delivered to ORS
• Electronic copy sent to ORS
• ORS will review and submit to Grants.gov
Then……
• Application is available for agency validation
– Email sent to PI and ORS when received
• PI and ORS verifies application in NIH
Commons within TWO days of receipt of email.
– PI and ORS can see validation errors and warnings
• Errors must be fixed
• Application must be resubmitted prior to deadline
What Does that Mean??
• Applications are to be
submitted to Grants.gov
DAYS ahead of the
deadline
Time is of the Essence
• New Forms – New Definitions
• New process – Unforeseen problems
• PI’s should request NIH Commons account at
least two weeks prior to submission
• Currently there is no native Macintosh client
for PureEdge software
– Macintosh users need Windows emulation program
and special instructions or work entirely on-line
using a Citrix server solution with Grants.gov
– Grants.gov promises a real Mac solution for
PureEdge sometime in 2006
• Subcontracts also required electronically
Getting Started
• Read the instructions and review the tutorial
• The University is already registered in
Grants.gov
– Individual PI’s and BA’s do not need to be registered
• The University has a Data Universal Number
System (DUNS) number and is registered in the
Central Contractors Registry
– Do not reregister the institution
• All PI’s must be have an account in the NIH
Commons
• PI’s must download and install the free
PureEdge viewer
Additional Resources
• Grants.Gov Getting Started
– http://www.grants.gov/GetStartedHelp
• New SF424(R&R)Forms (Draft Versions)
– http://grants2.nih.gov/grants/forms.htm
• NIH Commons
– https://commons.era.nih.gov/commons/
• ORS Newsletter and Website
– Information published as available