Transcript Introduction to Electronic NIH Grant Submissions NIH and Grants.gov February, 2006 AGENDA • Background • Process – Entering Grants.gov – Identifying a Funding Opportunity – PureEdge – Application Package –

Introduction to Electronic
NIH Grant Submissions
NIH and Grants.gov
February, 2006
AGENDA
• Background
• Process
– Entering Grants.gov
– Identifying a Funding Opportunity
– PureEdge
– Application Package
– Routing and Submission
AGENDA (cont)
• Issues Identified
– Short term solutions
– Long term solutions
• Review of SF 424 (R&R) forms
• Questions
• What is the Timeline for NIH?
• NIH has begun to transition apps to Grants.gov
by individual research program/funding mechanism
– R03/R21/R33 June 1, 2006
– R01 February 1, 2007
• ALL apps in response to transitioned mechanisms will require
electronic submission through Grants.gov on SF424 “forms”
• Mechanisms not yet transitioned will continue to require
submission on PHS398 on paper
• By the end of October 2007 (January 2008 for AIDS
Applications) require all submissions of all mechanisms
through Grants.gov using SF424 family of forms/data set
Using PureEdge and Grants.gov
What’s the Basic Process?
• PI enters www.grants.gov
• Selects “Getting Started”
• Selects “grant researcher”
– Identifies Funding opportunity
– Downloads required software
• PureEdge Viewer – available at grants.gov
– Downloads application package
• PI must have an updated NIH Commons
account
• PI must have PDF creation software
Pure Edge & Grants.gov
Basic Process (cont.)
• PI completes the application within
PureEdge viewer
– Application must be saved locally
• Transmittal and electronic copies are
processed through the School and
delivered to ORS
• ORS will review and submit to Grants.gov
Then……
• Application is available for agency validation
– Email sent to PI and ORS when received
– Not all agencies require additional verifications
• PI and ORS verifies application in NIH
Commons within TWO days of receipt of email.
– PI and ORS can see validation errors and warnings
• Errors must be fixed
• For on-time submissions, application must be resubmitted
prior to deadline
Time is of the Essence
• New Forms – New Definitions
• New process – Unforeseen problems
• PI’s should request NIH Commons
account at least two weeks prior to
submission, if one has not been
established
• Subcontracts documents are required
as PureEdge document
• Grant Application must be complete
prior to sending to ORS for submission
Getting Started
• Read the instructions and review the tutorial
• The University is already registered in
Grants.gov
– Individual PI’s and BA’s do not need to be registered
• The University has a Data Universal Number
System (DUNS) number and is registered in the
Central Contractors Registry
– Do not reregister the institution
• All PI’s must be have an updated account in the
NIH Commons
• PI’s must download and install the free
PureEdge viewer
• PI’s should review technical requirements, ie
PDF creation software
Issues
• Currently there is no native Macintosh
client for PureEdge software
– Macintosh users need Windows emulation
program and special instructions or work
entirely on-line using a Citrix server solution
with Grants.gov
– Grants.gov promises a real Mac solution for
PureEdge sometime in November 2006
• Transfer of Grant Application Packages
• Deadlines
How are we going to do this?
• Penn’s long term solution:
– System to System submission from PennERA to Grants.gov
• Investigators create their proposals and route them for internal
approval in Proposal Development module
• Resulting Data Set is sent to Grants.gov via XML data-stream
• Web-based (Mac and Windows compatible)
• Expected Fall 2006
• Near Term Solutions
– Working with ISC
• Mac instructions to be published
• Server based Windows emulation for Mac users
• User friendly web-based file transfer
What Does that Mean??
• Applications are to be
submitted to ORS
THREE DAYS ahead of the
deadline
ORS Response
• ORS has been submitting grant application to grants.gov
since August, 2004
– Including two for the December conference grant
deadline and three as part of SBIR/STTR applications
• ORS has developed a communication plan
– Newsletter, Departmental Visits, ORS website,
brochures, reference guides
• Training
– Training session – NIH eRA Commons March 6,
2006
– Hands-on session to be scheduled starting in April
targeted to prospective applicants
Additional Resources
• Grants.Gov Getting Started
– http://www.grants.gov/GetStartedHelp
• NIH Electronic Submission
– http://era.nih.gov/ElectronicReceipt/
• New SF424(R&R)Forms (Draft Versions)
– http://grants2.nih.gov/grants/forms.htm
• NIH Commons
– https://commons.era.nih.gov/commons/
• ORS Newsletter and Electronic Submission Webpages
– http://www.upenn.edu/researchservices
Presenters
• Pamela S. Caudill, Director, Pre-Award
Office of Research Services
(215) 573-6706 [email protected]
• Evelyn J. Ford, Associate Director
Office of Research Support Services, SOM
(215) 573-1395
[email protected]
SF424(R&R) Sample
Demonstration
• Modular and Non-Modular Application Package
– http://grants2.nih.gov/grants/funding/424/index.htm
• DRAFT version of R01 application (PA-06-GNRL).
• NOT yet available at Grants.gov.
• Be sure to download all application packages directly
from Grants.gov — do not use sample packages.