SUNY Cortland Sport Clubs

Officer Training Session Welcome Back!

It’s On Us: Sexual Violence Prevention & Response

Information for Student Leaders Nan Pasquarello, Interim Title IX Coordinator

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Structure of this Meeting

Focus more on things that all officers need to know Day-to-day responsibilities Too much info for this evening, so… Ongoing training provided to presidents at bi-weekly SCAB meetings – share info with others!

Business for this Evening vs. Things You Need to Know Know each other’s responsibilities – never say “that’s not my job!” Lots to cover, so we’ll move fast – if you have questions, please ask, or write them down and ask tomorrow This PowerPoint available on Forms page

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Sport Club Binders

Required to be present at all club events!

• Sport Club Audits Compliance check At least 1x/year What should be in it?

o o Random, unannounced Sport Club Handbook Club registration form • How to Pass: o Binder present with all docs Policy forms Any other important documents you have! (i.e., contact info for officials or club presidents at other schools, practice plans, etc.) • o o o 1 current CPR/AED/FA member All present asked to sign in Proper use of facility If You Fail: o Practice ended immediately Pass it on at the end of the year!

o o o 1 week suspension Probation, future audit 2 nd violation: same as 1 st , $50

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Treasurer’s Folder

Manage this like a checkbook:

Date 9/5/15 9/22/15 9/25/15 9/26/15 Transaction

Deposit Payment Payment Deposit

Payable To

Graph Tex John Doe

Description

Dues New uniforms Official Raffle ticket $

Amount

+500.00

-200.00

-75.00

+250.00

Balance

500.00

300.00

225.00

475.00

• • • • • • We keep our own record in the office – reconcile with us whenever you’d like!

Don’t take it for granted that we’ll get it right Copy of budget request included in folder Several deposit slips – more on those later BE PROACTIVE: Penalty for <90% projected revenue!

We took back $5043.98 from 7 clubs last year!

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Significant Changes

Policy Forms Driver Applications First Aid Workshop Sport Club Event Supervisors

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Policy Forms

Submitted online – no more paper!

Exceptions may apply Email will follow with copy of form attached At interest meeting: tell everyone to print out and bring to first practice/tryout as proof of completion – EVEN OFFICERS! Consider two-sided printing!

No need to submit anything to our office – we get it too Benefits: 100% completion, definitive proof, less paper, always available Participants may NOT show you their phone with the email as proof After cuts, you may shred students who don’t make it

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Driver Applications

Full details on Page 38 Can’t just sign up and drive anymore Two parts: o o Driver Application form Student Driver Application form LENS Screening – why?

• • • • Eligibility: o Valid driver’s license for 2 years o o o 1 moving violation in last 3 years No DUI/DWI convictions in last 5 years NY DRIVER’S LICENSE! Out-of-state licenses: must request abstract from home state DMV – $$! NOT reimbursable!

Up to 5 business days for approval, so get going!

Applicants notified by email if approved

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First Responder Online Workshop

Two weeks from submission of certificate(s) to complete online training Done through Blackboard ~20 minutes – videos, PowerPoint, brief quiz More details as we get closer to launch Why? Not just about satisfying a requirement – First Responders have a serious responsibility!

Should be the first ones to act when injuries occur

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Sport Club Event Supervisors

A new student employment position Small staff of 4-5 students scheduled to provide coverage at events (Field House in the spring) $10/hr, expecting 3-4 hrs/week – we’re hiring!

Scheduled weekly – fees paid from club accounts Why needed? Too many hours for us.

Club responsible for % of weekend coverage supervisors account for – consider this when planning events!

Will share names and contact info for staff w/ presidents & will ask supervisors to introduce themselves at events

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Sport Club Handbook

Before you contact us with questions, use it!

• Contains all policies and procedures related to our program, so a good first resource • All officers responsible for contents!

• Copies for President and Treasurer

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Contact Information

Take out the contact info slip in the front pocket of your binder.

• Check it, correct it, return it now • If additional officers, add their info somewhere on the slip • We only communicate through Cortland email!

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Calendar of Events

Page 4 Upcoming Events: o Beginning of Year President’s Meeting – bring completed questionnaire! Schedule of meetings on back page – contact to reschedule, if necessary. Do NOT stand me up! o Equipment Checkout – Wednesday, 9/2, 1-4pm in Lusk Field House o Stadium Use Meeting – same day, 4pm, meet at Stadium gates o 1 st SCAB Meeting – Wednesday, 9/16 @ 9:30pm – presidents attend!

o Student Involvement Fair – 9/18, 12-3pm

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Getting Started

Interest Meetings Registration Form – due 9/4 by 5pm Roster Form Dues – submit with rosters!

Minimum of 2 current CPR/AED & FA certifications o ARC or AHA only!

• • CPR Opportunities Re-certifications: 9/3 @ 2pm, $35 (10 seats left) Full course: 9/4 @ 1pm, $50 (3 seats left)

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Code of Conduct

Remember who/what you represent!

• No individual punishments • Discuss with teammates! Underclassmen, especially!

• We’re not stupid – you do what college kids do • Official club functions • We don’t go looking, but we’ll deal with it if brought to our attention • Make intelligent decisions and speak up!

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Head Injuries & Concussion Management

Full policy on pages 22-24 • Responsibility of all four officers • Athlete is done for day, regardless of desires, game situations, EMT recommendations, etc.

• ALL HEAD INJURIES ARE SERIOUS!

• Submit Injury Report next business day • SIGNIFICANT team/individual sanctions for non-compliance! Suspension from program, officer removal, participant banishment, etc.

• Discuss at team meetings – they need to know ahead of time

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Daily Financial Forms

Check Request Forms • Official Payment Vouchers & W-9s Deposit Slips

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Injuries & Reporting

Any time an ambulance is called, Matt needs to be called as well!

• Emergency Action Plan (Page 20)

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Common Travel Paperwork

Travel Advance • Travel Itinerary • Travel Advance Summary • Travel Itinerary Addendum

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Division of Responsibilities

Running a club properly involves a lot of work • I won’t allow you to half-@$$ it – if you’re committing to this, commit all the way • If you don’t want to do the work, leave. You either contribute, or move aside.

• Turn to the 2 nd to last page in the Handbook • The next 10 minutes should be spent discussing your roles and responsibilities and putting some things to paper. TAKE THIS SERIOUSLY!

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ASK QUESTIONS!

There are no stupid questions, just stupid people • No excuses for not asking! We’re here to help!

• Be a familiar face!

• Better to ask and get it right the first time, than to screw up and learn the hard way.

• We expect mistakes – how you adjust is key • 34 of you, 3 of us – be reasonable and respectful, we’ll have a great relationship • Problem for you doesn’t mean problem for us – plan ahead!

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Acknowledgement of Receipt

Presidents and Treasurers – turn to last page of handbook • Read, sign, give it to us before you leave •

MAKE SURE YOU READ THE THINGS YOU NEED TO KNOW!

Have a great night!