Publisher Policies and RoMEO Bill Hubbard Head of Centre for Research Communications University of Nottingham.
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Publisher Policies and RoMEO Bill Hubbard Head of Centre for Research Communications University of Nottingham Repositories in Russell &1994 Groups (UK) • • • • • • • • • • • • • University of Bath Birkbeck University of Birmingham University of Bristol University of Cambridge Cardiff University University of Durham University of East Anglia University of Edinburgh University of Essex University of Exeter University of Glasgow Goldsmiths • • • • • • • • • • • • • Imperial College King's College London Lancaster University University of Leeds University of Leicester University of Liverpool Loughborough University LSE University of Manchester University of Newcastle University of Nottingham University of Oxford Queen Mary • • • • • • • • • • • • Queen’s University University of Reading Royal Holloway University of St Andrews University of Sheffield SOAS University of Southampton University of Surrey University of Sussex University of Warwick UCL University of York • With others, effective coverage of the UK HE research base Institutions - capitalising on repositories • Open Access – Greater availability and wider readership – Increased citations – New contacts and research possibilities • • • • Information management REF and evaluation As resource for academic services Support for new forms and systems of research communication and collaboration Publisher’s restrictions • Publishers often insist on copyright transfer or exclusive licensing as a condition of publication • Academics sign contracts to give away copyright; rights to re-use and exploit their research • Institutions are primary owners of the copyright but waived to academics through custom and practice • Intellectual and economic properties leave the system • Publishers then control the exploitation of funded research and institutional assets direct money out of system direct money into system - £ thousands Scale of investment 12 10 8 6 4 2 time - months Public investment Publisher’s income e.g. £300,000 over 24 months e.g. charge of £1,800, over 3 month publication process How do we know what can be archived? • • • • RoMEO analyses standard publisher contracts Summary of contracts and conditions made available Publishers categorised into colours for easy reference Simple tick and cross for archiving rights • Covers 626 publishers world-wide – covers majority of journals • API to embed RoMEO functions into other services The Open Access Rainbow • For open access archiving - RoMEO colours – – – – White - no archiving Yellow - archive pre-print only Blue - archive post-print only Green - archive pre- and post-print • Authors and others have clear guidance • The alternative of Open Access publishing is termed Gold RoMEO - the plot thickens, 1 • • • • JULIET introduced in 2006 Lists and analyses Funder mandates Summarises the mandates and assists support 50 funders listed at present – 49 publication policies – 21 data archiving policies – 19 open access publishing policies • Linking RoMEO and JULIET information to support academics Juliet HomePage Juliet Detail 1 Juliet detail 2 RoMEO - the plot thickens, 2 • Some publishers use different contracts depending on the journal • Some have subtle and even nonsensical restrictions • Introduction of embargoes • Hybrid journals with OA charges • Replacement of archiving rights with paid-for option • Some allow UKPMC archiving but not institutional • Open Access publishers sometimes aren’t! • Simplicity being lost . . . How do RoMEO and JULIET fit in? • Academics, or support staff, need accurate and authoritative information to find out what funders say should happen and which publishers will allow this to happen - and for how much! • Funders and research managers need to get information out of the support system • This support needs to be embedded within institutional systems and support structures • RoMEO has an API -- JULIET is developing an API • Academics need clarity Researchers view from the past . . . Public Funder Publisher Funder Funding Researcher Institution Researchers’ view from the past . . . Public Funder Publisher Funder Funding Researcher Institutional Repository Institution Researchers’ view Public Funder Funder Mandate Researcher Institution Researchers’ view Public Funder Publisher Funder with OA Option Mandate ? Open Access Publisher Researcher Institution Researchers’ view Public Funder Publisher Funder with OA Option Mandate ? Open Access Publisher Researcher Central/subject Repository ? Institutional Repository Institution Researchers’ view Public Funder Publisher Funder with OA Option Mandate ? Open Access Publisher Funding Researcher Central/subject Repository ? Institutional Repository Institution Researchers’ view Public Funder Publisher Funder with OA Option Mandate ? Open Access Publisher Funding Researcher Central/subject Repository ? Institutional Repository Institution Researchers’ view Public Funder Publisher Funder with OA Option Mandate ? Open Access Publisher Funding Researcher Central/subject Repository ? Institutional Repository Institution Researchers’ view Public Funder Publisher Funder with OA Option Mandate ? Open Access Publisher Funding Researcher Central/subject Repository ? Institutional Repository Institution Researchers’ view Public Funder Publisher Funder with OA Option Mandate ? Open Access Publisher Funding Researcher Central/subject Repository ? Institutional Repository Institution Researchers’ view Public Funder Publisher Funder with OA Option Mandate ? Open Access Publisher Funding Researcher Central/subject Repository ? Institutional Repository Institution Researchers’ view Public Funder Publisher Funder with OA Option Mandate ? Open Access Publisher Funding Researcher Central/subject Repository ? Institutional Repository Institution Researchers’ view Public Funder Publisher Funder with OA Option Mandate ? Open Access Publisher Funding Researcher Central/subject Repository ? Institutional Repository Institution Researchers’ view Public Funder Publisher Funder with OA Option Mandate ? Open Access Publisher Funding Researcher Central/subject Repository ? Institutional Repository Institution What do we all need to do? • Compliance and support are complimentary • Collaborate on support given to authors • “ The system” to provide consistent, authoritative information from all stakeholders at point of need – RoMEO and JULIET can help here – Developments underway – Need to be integrated into institutional and funder systems • Use infrastructure of repositories to benefit authors, researchers, institutions and funders Benefits for institutions • Get a more complete picture of research output from the institution • Ensure compliance with funders’ requirements as competitive advantage for future funding • Enhance research reputation for efficiency and management • Support authors in their work within the institution Questions? • Bill Hubbard • Head of Centre for Research Communications • JISC Research Communication Strategist • [email protected] CRC Summary SHERPA Partnership JISC Research Communications Strategy News - Information Investigation Strategy Development Feedback - Dissemination SHERPA Projects University OA Services R&D RSP - NECOBELAC DRIVERII - OpenAIRE SHERPA Services RoMEO - JULIET OpenDOAR National Partner DRIVER Confederation COAR OA Research, Surveys, Projects