Transcript eRA@TU Users Group February 17, 2012 eRA@TU Users Group Meeting Agenda • Agenda – January Paperless Recap (New non S2S eSPAF) – Proposed changes.

eRA@TU Users Group
February 17, 2012
eRA@TU Users Group Meeting Agenda
• Agenda
– January Paperless Recap (New non S2S eSPAF)
– Proposed changes to system configuration and documentation
• Open for discussion and input
– Non S2S Checklist
– Review of current system advisories
– Presentation from CHP on Best Practices
– Open Forum
• What works or doesn’t work for you
• Open issues and questions
eRA@TU UGM: Metrics January 2012
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Proposals submitted to sponsors: 110
Proposals created in PD: 85
Proposals NOT created in PD: 25
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Proposals submitted via S2S: 27
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6 CST
2 Education
3 Engineering
7 SoM (mostly clinical trials)
NIH
DHS
EPA
Dept of Energy
Office of Naval Research
Proposals submitted via Adobe Forms: 2
Proposals routed with eSPAF: 85
Average time in preliminary review:
eRA@TU UGM: Metrics January 2012
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Proposals submitted via Adobe Forms: 2
Proposals submitted via NSF Fastlane: 23
Proposals routed with eSPAF: 85
Review and Approvals
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Average time in preliminary review:
Longest time for preliminary review:
Shortest time for preliminary review:
eRA@TU UGM: Proposed Changes
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Improved Setup Questions
eRA@TU UGM: Proposed Changes
• Improved Communications in Event of Non-Approval
•Also goes to the Pis Admin (Departmental Administrator)
eRA@TU UGM: Proposed Changes
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More Budget Categories
– Original 6 Budget Categories:
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Supplies
Other Costs
Travel Domestic
Travel Foreign
Purchased Equipment
Non-MTDC
– Still offer users the ability to use one, two or more budget categories for their proposal
but many have asked for the basic budget categories used by the Federal sponsors.
– Original 6 are sorted to the top of the drop down list.
– Your non-Federal budget can be as simple or as complex as you want to provide.
– Of course, we expect that your detailed budget will be attached in the Temple
Documents section of the proposal.
eRA@TU UGM: Proposed Changes
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New and Better Ways to Calculate F&A:
– This method is based on standard MTDC Bases and allows you to simply enter the rate
you want to use.
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We have been using the manual lump sum by period method for ease of use.
– Users have asked to use more budget categories than the 6 we originally rolled out for
more refinement in the F&A calculations and more importantly, visibility for their
reviewers.
eRA@TU UGM: Proposed Changes
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Simpler budgeting for subcontracts
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eRA@TU software provides 2 ways to enter subcontract budget data, Open Budget and Detailed
Budget.
We have been using the Detailed Budget option for some time now because it requires the detail
that our Federal sponsors require, however for non S2S submissions that much detail is not required.
The Open Budget option is currently not used at Temple because of our Federal sponsors and the
fact that you can not “mix and match” using the two options so this is currently turned off.
eRA@TU UGM: Current Advisories
• Uploading Spreadsheets.
• Be sure to save your spreadsheets in either .xls or .xlsx format before
uploading to eRA@TU.
• Spreadsheets with macros will cause issues viewing during the routing
process.
eRA@TU UGM: Advisory
• FedNonFederalBudget form for some Non-NIH submissions
– If you find a proposal using this form, you must submit using Adobe
Forms and a paper SPAF.
eRA@TU UGM: Advisory
• Cost Sharing
eRA@TU UGM: Open Forum
• Discussion Agenda
– NSF & PD
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email notifications, how much is too much and how often is too often?
Dealing with college internal deadlines
Finalize button: Who, what, where, when and how?
Supporting vs Temple Documents: Whats the difference?
eRA@TU UGM: Q & A
Questions/Concerns/Issues?
eRA@TU UGM: Next Meeting
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next UGM meeting.
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