Transcript eRA@TU Users Group November 30, 2011 eRA@TU Users Group Meeting Agenda • Agenda – – – – – – Preparing for January, 2012 Metrics Community of Science – Ming-Hui Chou eSirius Demo:

eRA@TU Users Group
November 30, 2011
eRA@TU Users Group Meeting Agenda
• Agenda
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Preparing for January, 2012
Metrics
Community of Science – Ming-Hui Chou
eSirius Demo: Setting up accounts – Joanne Drew, ULAR
Known Issues
Open floor to Q&A and discussion
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NSF and PD
email notifications, how much is too much and how often is too often?
Dealing with college internal deadlines
Finalize button: Who, what, where, when and how?
Supporting vs Temple Documents: Whats the difference?
eRA@TU UGM: Preparing for January
“…This was my first grant sent from Temple and I found the
process far easier and more flexible than in my previous
Institution; I attribute this efficiency to the good will of the
people who assisted me but also to the user-friendly software
for the online management of the application. I look forward to
learn more about all the possibilities of the software you have
established, but just the fact that at 3.00 AM I could up-load my
science was beautiful……”
eRA@TU UGM: Preparing for January
January 2012
• eSPAF will be mandatory
• All submissions will be done using PD
• Exceptions to the rule
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Program projects
Transfers
Non-competitive renewals*
Where opportunity specifically indicates a paper submission*
• Clarifications to the rule
– NSF will be treated like a non-Federal submission?**
* These will be addressed in coming months
** Until NSF complies with OMB guidance
eRA@TU UGM: Preparing for January
Resources available to you and your colleagues
• Documentation website
http://www.research.temple.edu/login.asp?val=era
eRA@TU UGM: Preparing for January
Resources available: Video Tutorials and Documentation
eRA@TU UGM: Preparing for January
Resources available: Training in a variety of flavors
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Remotely via the web
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In Person
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Personalized webinars for your department or individuals or groups of individuals
Sessions last from 30-60 minutes
People can log in from anywhere to participate
Conference call line or chat room communications
Hands on or hands off
Personalized to your department and sponsors
Hands-on sessions from 30-60 minutes
Hands-off sessions from 60-90 minutes (depending on size of group)
One on one with faculty or administrators
Webapalooza – December 15th 9 AM to Noon
No matter what your training parameters are, there is a plan for you!
eRA@TU UGM: Preparing for January
Resources available: After January 1st
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Ongoing training through the year
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Ongoing support through the year
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Bi-Weekly Webinars
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Webapalooza – December 15th 9 AM to Noon
eRA@TU UGM: Metrics
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Proposals Successfully Submitted: ~ 2,000*
eSPAFS Completed and Routed: 260
Number of Non-NIH Federal Submissions: ~ 100
- AHRQ
- Bureau of Health Professions
- DARPA
- Dept of Defense
- Army
- Dept of Energy
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- Air Force
- Agriculture/NIFA
- Defense Threat Reduction Agency
- Dept of Education
- ONR
- Dept of Justice
Number of non-Federal Proposals routed: ~ 35
* There is a story here
eRA@TU UGM: Community of Science
• Community of Science is back
– New “Pivot” to be released in January of 2012
– CoS strengths added to SPIN strengths for greater toolkit for faculty
– Demo by Ming-Hui Chou
eRA@TU UGM: eSirius Animal Ordering
• eSirius – Web-based animal ordering system
– Going live in December 2011
– Protocol information fed from eRA@TU Lab Animals System
– Functions
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Running animal inventory counts
Import of valid protocols from eRA@TU
Key personnel can order animals
Can only order approved animals from protocol
– Based on species and pain level
• Export of monthly chargest sent to Banner
• Demo of setting up Banner accounts – Joanne Drew, ULAR
eRA@TU UGM: Advisory
• FedNonFederalBudget form for some Non-NIH submissions
– Known bug in our software.
– If you find a proposal using this form, you must submit using Adobe
Forms and a paper SPAF.
eRA@TU UGM: Advisory
• Uploading Spreadsheets.
• Be sure to save your spreadsheets in either .xls or .xlsx format
before uploading to eRA@TU.
• Spreadsheets with macros will cause issues viewing during the
routing process.
eRA@TU UGM: Open Forum
• Discussion Agenda
– NSF & PD
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email notifications, how much is too much and how often is too often?
Dealing with college internal deadlines
Finalize button: Who, what, where, when and how?
Supporting vs Temple Documents: Whats the difference?
eRA@TU UGM: Forum NSF & PD
• National Science Foundation
– One of our larger potential sponsors (51 submissions last FY)
– Will be able to submit system-to-system when we move to version 12.803.01,
early 2012.
– NSF has finally admitted they do NOT want to limit submissions to FastLane
– But until that time, 2 options
• Treat NSF using the NonS2S Formset
– Other institutions are using this method
– Manually set up a proposal to select NSF then require a minimum amount of information
to complete the eSPAF, attach documents and submit for internal approval
• Keep NSF on list of exemptions to electronic eSPAF and rely on data entry from
hardcopy spaf and using “sneaker net” for routing
– Decision will be made internal to Sponsored Programs but input is
welcome.
– Demo
eRA@TU UGM: Forum eMail Notifications
• eMail Notifications
– We have control over how often emails are sent for reviewing proposals
– Current settings
• Based on how close the deadline is.
eRA@TU UGM: Other Forum Topics
• Dealing with college internal deadlines
– How does the plan complicate the SPA deadline and school deadlines?
• Finalize button: Who, what, where, when and how?
– Who should complete it, when and how?
• Clinical Trials and the eSPAF
• Supporting vs Temple Documents: Whats the difference?
eRA@TU UGM: Q & A
Questions/Concerns/Issues?
eRA@TU UGM: Next Meeting
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next UGM meeting.
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