Transcript    Welcome to the CCCCO CB21 Training! Our session will begin promptly at 2:00PM. Please type questions into the Chat area.




Welcome to the CCCCO CB21 Training!
Our session will begin promptly at 2:00PM.
Please type questions into the Chat area. These questions with answers will
be published in a FAQ as quickly as possible.


1.
2.
Before we begin:
Connect by phone to hear the lecture and question/answer:
Dial your telephone conference line: (888) 886-3951
Enter your pass code, which is the same as the password you used to log into
this session.
PARTICIPANT CONFERENCE FEATURES:
*0 - Contact the operator for assistance.
*6 - Mute/unmute your individual line with a private announcement.

Technical Difficulty with seeing the presentation:
CCC Confer Client Services is available Monday through Friday between 8:00
am - 4:00 pm at 760-744-1150 ext 1537 or 1554
11/6/2015
1
Janet Fulks, ASCCC
Myrna Huffman, CCCCO: MIS
Stephanie Low, CCCCO: Academic Affairs
11/6/2015
2
What this training is and is not
What is the COMIS Database?
What are the data uses?
Why do we code courses?
Basics of proper coding
Resources
11/6/2015
3
 Correcting existing inconsistencies, particularly CB 21
 CB 21 rubrics for statewide levels of courses
 Collaboration of faculty, selected curriculum
committee members, discipline faculty, CIOs and
researchers
 Other CB data elements:
 CB 04 Credit Status
(Credit-degree applicable, Credit-not degree applicable,
Noncredit)
 CB 08 Basic Skills Status
 CB05Transfer Status
 CB03 TOP Code (Some Revisions)
11/6/2015
4
 Not a directive to change curriculum.
 Not a recoding for all courses.
 Not a revision of the entire TOP manual.
 NOT a huge process that will take a lot of
time
11/6/2015
5
 Chancellor’s Office MIS system collects
student/course/enrollment data information each
term
 Courses are coded for identification purposes
 TOP
code, credit status, transfer status, units,
basic skills status, SAM/voc code, etc.
6
CCCCO MIS Database
EOPS
DSPS
VTEA
PBS
Emp.
Assign.
Matric.
Student
Demographics
(SB)
Fin.
Aid
Emp.
Demo.
CalWORKs
Assess.
Enrollments
(SX)
Pgm.
Awds.
Calendar
Assignments
Sessions
Sections
Courses
Research Questions
• Legislative Analyst Office
Reporting
•Mandated
Department of
Finance
• California Postsecondary
Education Commission
 Accountability
Reporting
• (ARCC,
CaliforniaARCC
Student
Aid Commission
supplemental,
• etc)
Public Policy Institute
 • Career
UC/CSUTechnical Education
• (CTE)
Legislature – Committees and
 Perkins
Core Indicator
individual
members
Reports College Organizations
• Community
 Perkins Allocations
• Newspapers
• Justification
Labor Unions & Funding
 Matriculation
 EOPS
Data Matches
• Transfer
 DSPSto UC/CSU/NSC match
• Dept. of Social Services
 • BOGW
Funding
EDD/UI Administrative
Match/Wage Study
* Chancellor’s Office MIS Data
Accountability Reporting
Justification
& Funding
Other
Reporting
• Matriculation
• EOPS
 Federal
• DSPS
Integrated Postsecondary
CareerEducation
Technical Data
Education
System
Perkins
CoreReporting
Indicator Reports
(IPEDS)
Perkins Allocations

 CCC Data Mart
BOGW Administrative Funding
 Annual
Staffing
Report
Federal
Integrated
Postsecondary
Education Data System
(IPEDS) Reporting
CCC Data Mart
Annual Staffing Report
*CCCCO -Management Information Systems
(MIS)
8
General Overview –
 Curriculum represents the vehicle of our work.
 Course data is used in ALL accountability
reporting at the State Chancellor’s Office.
 The course coding and data are not locked
away.
 They are public information, mandated and used
as the vital statistics to report on our work, the
students’ outcomes, and the effectiveness of our
institutions.
11/6/2015
9
 Every course is described or defined by 24 course
basic data elements (CB)
 Some examples:
 Course title (CB 02)
 TOP code (CB 03)
 Credit status (CB 04)
 Credit – degree applicable
 Credit – not degree applicable
 Noncredit




11/6/2015
Transfer status (CB 05)
Basic skills status (CB 08)
Course Prior to Transfer Level (CB21)
Noncredit Category (CB22)
10
 Who determines the CB coding for your
curriculum?
 It should be the discipline expert in conjunction
with the curriculum committee.
 Who inputs the coding?
 It can be anyone but they must not decide the
coding.
11/6/2015
11
 TOP code (CB 03)
 Credit status (CB 04)
 Credit – degree applicable
 Credit – not degree applicable
 Noncredit
 Transfer status (CB 05)
 Basic skills status (CB 08)
 Course Prior to Transfer Level (CB21)
 Noncredit Category (CB22)
11/6/2015
12


CB21 is used to track student progress through sequential courses
leading to transferable math and English
For English, writing, ESL, reading courses in a sequence prior to
transferable English,


For math courses in a sequence prior to a transferable math course


CB 21 is coded per the rubric – whether noncredit and credit, degreeapplicable and non-degree-applicable
CB 21 is coded per the rubric - noncredit and credit, degree-applicable
and non-degree-applicable
NOT used for:
 non-sequential courses such as study skills, Citizenship, or math
anxiety
 transferable courses that are college level and not in a sequence
equal to or beyond the first level of transferable English or math
 Only courses with a TOP code listed in the coding
instructions can have a value of A through H. All
other courses must have a value of Y.
 Except for courses with a TOP code of 4930.84,
4930.85, or 4930.86, transferable credit courses
must have a code of Y.
 Noncredit courses with a TOP code listed in the
coding instructions will have a code of Y if they are
not basic skills.

11/6/2015
14
 Developed by over 350 faculty
 National scan of descriptions
 Research on Background Material
 Vetting responses from 300
 Shared with professional groups (CATESOL,
ECCTYC, CMC3, CRLA
 Officially adopted by all 110 colleges April 2009
 Current comments indicate ease of coding
 FAQ sheet for common questions
11/6/2015
15
 The rubrics describe coding for basic skills
levels.
 The level descriptions ARE NOT
comprehensive.
 The rubrics ARE NOT the final authority. They
are a referential guide.
 Each local college may code the basic skills
courses appropriate to their curriculum and
program descriptions.
 This is a local decision and local process.
Discipline
Credit
Noncredit
Likely bridge to
credit
Math
Four levels CB 21 A,
B, C, D
Six levels CB 21
A, B, C, D, E, F
Levels C & D
English
Four levels CB 21 A,
B, C, D
Seven levels CB 21
A, B, C, D, E, F, G
Level B or C
Reading
Four levels CB 21
A, B, C, D
Five levels CB 21
A, B, C, D, E
Level A or B
ESL
6 levels ESL Reading CB
21
A, B, C, D, E, F
8 levels ESL
Integrated CB 21
A,B,C,D,E, F, G, H
6 levels ESL Writing CB
21
A, B, C, D, E, F
Most noncredit end
2 levels prior to
English 1 A at Level
B
Includes vocational
and Cultural skills
6 levels ESL Speaking &
Listening CB 21
A, B, C, D, E, F
Student Success Conference 2009
17
 Taxonomy of Program (TOP) codes categorize
programs at the California community colleges.
 0401.00 = general biology
 1701.00 = mathematics
 1501.00 = English
 This program classification is then translated into
federal program codes for national reporting.
11/6/2015
18
 TOP codes and titles serve a variety of purposes
at the state level. For example, they are used in:
 Inventory of Approved Programs;
 Management Information Systems (MIS)
database
 to collect and report information on student
awards;
 to collect and report information on enrollment and
Full Time Equivalent Students (FTES); and,
 in Vocational Education accountability reports on
program completions and course success in
particular types of vocational programs.
11/6/2015
19
 There are also some state purposes for which
only the first two digits of the Taxonomy, the
most general level of classification, are used.
For example:
 In reports on staffing, the teaching assignment of
each classroom faculty member is characterized by
the two-digit TOP discipline of most of the courses he
or she teaches.
 In budget reports, spending on instructional programs
is broken down by two-digit TOP discipline.
 In facilities planning, assignable square feet for
laboratories varies according to the TOP discipline.
11/6/2015
20
Deleted T.O.P. codes
New T.O.P. Code or Existing Codes
4930.21 – Writing
4930.70 – Reading Skills Development
4930.71 – Reading Skills, College Level
1501.00 – English (writing)
1520.00 – Reading
4930.40 – Career Technical Computational Skills
4930.41 – Pre-Algebra (Basic Math/Arithmetic)
4930.42 – Elementary Algebra
1701.00 – Mathematics, General
1702.00 – Mathematics Skills
4930.20 – Communication Skills
1506.00 – Speech Communication
or 4930.33 – Learning Skills, Speech Impaired
or Other appropriate T.O.P. codes
4930.80 – ESL–Intermediate
4930.81 – ESL–Advanced
4930.82 – ESL–Elementary
4930.83 – ESL–Degree-applicable
4930.84 – ESL Writing
4930.85 – ESL Reading
4930.86 – ESL Speaking/Listening
4930.87 – ESL Integrated
4930.91 – ESL Civics
4930.87 – ESL Integrated
or 4930.90 – Citizenship
11/6/2015
21
 Involve adequate curriculum experts
 Check TOP codes then other codes CB 04, 05, 08
 Target English 1A and transferable math and look at levels
prior to these
 Consider prerequisites as a way to determine sequential
levels (for courses that are equivalent such as geometry
etc.)
 Remember the graduation requirements changed this fall
 Use the rubrics to show levels and progress comparable
across institutions
 Courses don’t need to perfectly match all descriptors but should
essentially match a level
 You can have more than one course on a level
 Don’t create levels to show improvement
 Beware of the ladder length
11/6/2015
 Credit – start with the transfer course and work
down
 Noncredit – start with the lowest course and work up
towards transfer
 Include noncredit courses*
 Check CB 22 coding
 Identify linkages between credit and noncredit to
show progress from noncredit toward credit and
transfer
 *ABE and ASE noncredit courses will be clarified
later in the Spring
11/6/2015
 New TOP codes for ESL Writing (4930.84), ESL Reading
(4930.85), ESL Listening and Speaking (4930.86), ESL
Integrated (4930.87)
 The above TOP codes, even if transferable, are CB 21 coded
 ESL integrated
 life skills and vocational columns are experimental use other
columns for core content
 developed by noncredit faculty; can be used for credit; comparable
to levels of discrete courses
 Movement from integrated to discrete courses counted; or discrete
courses to integrate. Movement between ESL reading4 and ESL
writing 3 – not counted
 VESL courses can use left column on ESL integrated rubric
(4931)
 Citizenship and ESL Civics (4930.90)
11/6/2015
24
 Consider student success:
 Colleges with more levels or fewer levels
 The longer the ladder the fewer complete
 Research indicates too many steps are a
barrier to progress
 There are TIPPING POINTS
 Stimulate discussions about basic skills and
degree- applicable courses appropriate to your
college vision, mission and culture
11/6/2015
 Levels must mean the same thing across colleges
 Student movement between colleges does not
preclude you from getting credit for success
elsewhere…
 …provided your neighbor is coding properly and
uniformly as well
 Noncredit - perfect solution for 30 unit limit on
basic skills in Title 5…
 be cognizant of where the noncredit ladder “ties
in” with credit
 Progression into credit levels also shows progress
11/6/2015
 Everything will be automatically change
backwards into history
 Submissions will be monitored through new TOP
codes, if you do not recode – the system will
identify an error
 The SYSTEM will benefit
 The STUDENTS will benefit
 YOU will benefit with the ability to demonstrate
student progress
11/6/2015
CB21
COURSE-PRIOR-TO-TRANSFER- LEVEL
X(01)
This element indicates course level status for:
ESL, writing, reading and mathematics courses.
CODING MEANING
Y
A
B
C
D
E
F
G
H
11/6/2015
=
=
=
=
=
=
=
=
=
Not applicable.
One level below transfer.
Two levels below transfer.
Three levels below transfer.
Four levels below transfer.
Five levels below transfer.
Six levels below transfer.
Seven levels below transfer.
Eight levels below transfer.
 Only courses with a TOP code listed in the coding
instructions can have a value of A through H. All other
courses will have a value of Y.
 Credit courses with a TOP code listed in the coding
instructions will have a code of Y if they are transferable.
 Noncredit courses with a TOP code listed in the coding
instructions will have a code of Y if they are not basic
skills.
 The rubrics for coding CB21 can be found at
http://www.cccbsi.org/bsi-rubric-information.
11/6/2015
Credit
Status
(CB04)
Transfer
Status
(CB05)
Basic
Skills
Status
(CB08)
493084 - ESL Writing
493084 - ESL Writing
493084 - ESL Writing
D
C
C
A,B,C
C
C
N
N
B
Y, A,B,C,D,E,F
A,B,C,D,E,F
A,B,C,D,E,F
493085 - ESL Reading
493085 - ESL Reading
493085 - ESL Reading
D
C
C
A,B,C
C
C
N
N
B
Y, A,B,C,D,E,F
A,B,C,D,E,F
A,B,C,D,E,F
493086 - ESL Listening and
Speaking
493086 - ESL Listening and
Speaking
493086 - ESL Listening and
Speaking
D
A,B,C
N
Y, A,B,C,D,E,F
C
C
N
A,B,C,D,E,F
C
C
B
A,B,C,D,E,F
493087 - Integrated ESL
493087 - Integrated ESL
493087 - Integrated ESL
D
C
C
A,B,C
C
C
N
N
B
Y, A,B,C,D,E,F
A,B,C,D,E,F
A,B,C,D,E,F
TOP Code
(CB03)
Level
Below
Transfer
(CB21)
Credit
11/6/2015
Credit
Status
(CB04)
Transfer
Status
(CB05)
Basic
Skills
Status
(CB08)
170100 - Mathematics, General
170100 - Mathematics, General
170100 - Mathematics, General
170100 - Mathematics, General
D
D
C
C
A or B
C
C
C
N
N
N
B
Y
A,B
A,B,C,D
A,B,C,D
150100 - Writing
150100 - Writing
150100 - Writing
150100 - Writing
D
D
C
C
A or B
C
C
C
N
N
N
B
Y
A
A,B,C,D
A,B,C,D
152000 - Reading
152000 - Reading
152000 - Reading
152000 - Reading
D
D
C
C
A or B
C
C
C
N
N
N
B
Y
A
A,B,C,D
A,B,C,D
TOP Code
(CB03)
Level
Below
Transfer
(CB21)
CREDIT
11/6/2015
Credit
Status
(CB04)
Transfer
Status
(CB05)
Basic
Skills
Status
(CB08)
493084 - ESL Writing
N
C
B
A,B,C,D,E,F
493085 - ESL Reading
N
C
B
A,B,C,D,E,F
493086 - ESL Listening and
Speaking
N
C
B
A,B,C,D,E,F
493087 - Integrated ESL
N
C
B
A,B,C,D,E,F,G,H
493090 - Citizenship / ESL Civics
493090 - Citizenship / ESL Civics
N
N
C
C
B
N
A,B,C,D,E,F,G,H
Y
4931000 - Vocational ESL
4931000 - Vocational ESL
N
N
C
C
B
N
A,B,C,D,E,F
Y
170100 - Mathematics, General
170100 - Mathematics, General
N
N
C
C
B
N
A,B,C,D,E,F
Y
150100 - Writing
N
C
B
A,B,C,D,E,F,G
152000 - Reading
N
C
B
A,B,C,D,E
TOP Code
(CB03)
Level
Below
Transfer
(CB21)
Noncredit
11/6/2015
 The results of your work will provide new clarity
to this data element
 System Office/ASCCC will promote workshops
on the new meanings and how to use the rubric
 Subsequent MIS submissions will be superior
 Success Rates should reflect accurately and
uniformly
11/6/2015
 Data Element Dictionary
http://cccco.edu » Chancellor's Office
» Divisions
» Tech. Research & Info.
» MIS
» Data Element Dictionary (right links)
 T.O.P. Manual –
http://cccco.edu » Chancellor's Office
» Divisions
» Academic Affairs
» Taxonomy of Programs (TOP), 6th Edition (left links)
 CB 21 coding –
http://www.cccbsi.org/bsi-rubric-information
11/6/2015
34
 QUESTIONS
 Janet Fulks [email protected]
 Stephanie Low [email protected]
 Myrna Huffman [email protected]
11/6/2015
35