Transcript NASA SEWP V 11/6/2015 SEWP Program Overview Agenda  SEWP Structure and Scope  Agency Acquisition Support  Q and A.

NASA SEWP V
11/6/2015
SEWP Program Overview
Agenda
 SEWP Structure and Scope
 Agency Acquisition Support
 Q and A
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SEWP Structure and Scope
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SEWP
Solutions for Enterprise-Wide Procurement
 Contract Vehicle for purchase of ITC (Information
Technology and Communication) and Audio/Visual
Product Solutions and related Services
 Government-Wide Acquisition Contract (GWAC)
• Authorized by Office of Management and Budget (OMB)
• Available to all Federal Government Agencies
- All Federal Agencies have utilized SEWP
• Available to Authorized Federal Contractors
 SEWP V commenced on May 1st, 2015
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SEWP by the Numbers
 SEWP V: 145 PRIME CONTRACT HOLDERS
 5,000+ Manufacturers including Cisco, Apple, NetApp, EMC,
APC, Microsoft, Oracle, etc.
 3,000,000+ Unique Products & Product Based Services
 25,000 Orders Processed Annually
 $100K Average Order Size
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What can be procured through SEWP?
 Information Technology
Computer Hardware, Tablets
Storage
Security
 Software & Cloud
Software
Virtualization and Cloud Computing
XaaS (e.g. SaaS=Storage as a Service)
 Networking & Communications
Network Appliances: Routers, Modems
Telecommunication Devices and Monthly Service
 Supporting Technology
Scanners, Printers, Copiers, Shredders
Associated Supplies and Accessories
Sensors
Health IT
 AV/Conferencing
A/V Equipment and Accessories
TVs, Display Monitors, Projectors and Screens
 Services
Maintenance / Warranty
Site Planning / Installation
Product Based Training
Product Based Engineering Services
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About SEWP Products And Pricing
 SEWP Prices
• Product pricing is fair and reasonable at the contract level
• Labor Price reasonableness determined by initiator
• Contractually required to be equal to or lower than their GSA prices
• Pricing can be negotiated
• Purchases can be consolidated to maximize price discounts
• Delivery Order With Options (DOWOs) can be used to consolidate
requirements/purchases
• Internal competition results in line item discounts
 SEWP Fee
• Lowest of all GWACs and periodically reviewed and reduced
• Currently set at 0.39% (built in)
• Comparison to GSA Schedules: 0.75% (built in)
 SEWP Products
• No traditional searchable catalog
• Items added to contract based on customer requests
• Requests to add products are approved or denied within one business day
• Quotes are verified against contract catalog for pricing and availability
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SEWP V Groups
NAICS Code 334111
Group A
Additional set-aside in Group
B: Hub-Zone
• Full and open Competition
NAICS Code 541519
Group B(1)
• Service Disabled Veteran-Owned Small
Business Set-Aside
Group B(2)
• Hub-zone Small Business Set-Aside
Group C
• Small Business Set-Aside
Group D
• Full and Open Competition
All business size
designations are represented
throughout SEWP V
RFQ’s can be submitted to
separately to Group A (which has
a different NAICS code) or any
combination of Groups B, C and D
Alignment of groups ensures
proper use of NAICS codes
Agency Acquisition Support
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Strategic Sourcing – Federal Initiatives
 OMB’s Federal Strategic Sourcing Initiatives (FSSI) to cover multiple IT
commodities [e.g. DTLT; workstations; servers; cyber security etc.]
 Objectives:
1. Manage multiple agency contract vehicles
2. Manage 80% of federal IT spend
3. Reduce costs & increase value
 NASA SEWP has been appointed lead agency for the Desktop Laptop
[DTLT] commodity:
1. Establish standard DTLT configurations across agencies
2. Compare & determine common Terms & Conditions across
contracts
3. Develop best practices for managing IT spend using strategic
sourcing principles
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Agency Strategic Initiatives
Agency Web Pages
• Agency Guidance, Processes and Policy
• Agency specific Terms and Conditions (Ts and Cs), etc.
• Future enhancement: Automatically include Agency Ts and Cs with RFQs
• Points of Contacts
Agency-approved Product List
• Identified to customers during the Request For Quote process
Agency “Catalogs”
• Contract-level items and pricing in support of Agency requirements
• Strategically sourced items
• Click to Order functionality or consolidated bundling options
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Tracking and Reporting
 Updates to tracking and reporting functions
• Contract Holder Information
- Past performance concerns
- Business size / designation / set-aside opportunities
- Supply Chain information
• Product Information
- Government initiatives (e.g. Energy Star, EPEAT, TAA)
- Agency specific approval (option to provide pre-approved product list)
- Strategic sourcing options
 Reporting availability (once data is collected):
• Reporting at agency level to review purchase history via the SEWP contracts
• Reporting at CLIN item level to review product purchases
• Reporting at product classification level
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Program Level Outreach Team
PLOT
SEWP PLOT provides guidance on
IT Procurements that are:
• Strategic
• Complex
• Significant in size
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PLOT INITIATIVE EXAMPLES
Strategic
• Time sensitive Agency initiatives that involve new or
emerging technology such as CLOUD, Mobility,
CyberSecurity, etc.
Complex
• Network security initiative consisting of the integration
of scores of companies, hundreds of products,
thousands of parts - installed CONUS and OCONUS Significant in Size
• IDIQ / DOWO providing for the ongoing acquisition of
specified IT products spanning multiple years and
amounting to significant expenditures.
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Contacting PLOT
• For general SEWP questions use
[email protected]
• For questions related to Agency-level
initiatives use:
[email protected]
• We recommend follow-up discussion
to clarify requirements, options and
timelines
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PLOT TEAM
Members of the SEWP PLOT Team include:
• Darlene Coen – SEWP Deputy Program Manager
• Expertise in Federal Procurement Policy and Regulations
• Ken Brown – Strategic Business Manager
• Expertise in Business Development and Capture to the
Federal Government
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Q and A
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SEWP Backup Slides
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Delivery Orders with Options]
• If an Agency has a requirement to purchase a set of known
in-scope products and services but is uncertain of the
timing of those purchases, a Request for Quote (RFQ) can
be submitted using Fair Opportunity guidelines to one or
more SEWP Contract Groups;
• The Agency may award one or more Delivery Orders based
on the quotes received. The initial base Delivery Order
would establish the products/product solutions and pricing
for those items. The maximum time for the existence of
this order and any instructions for exercising options /
placing option calls against the original quote and initial
Delivery Order should be noted in the initial order;
• The base and option years cannot exceed 5 years in
duration.
Delivery Orders with Options
(cont.)
• Agency officials may then follow the procedures as stated
in the base Delivery Order to place orders against the
initial quote. This is per the FAR Part 16 exception to Fair
Opportunity for logical follow-ons to a Delivery Order,
which was itself awarded based on Fair Opportunity;
• Any substantive change to the initial quote and
subsequent base Delivery Order, such as increasing the
scope of items quoted, would require a renewed Quoting
and ordering cycle including issuing a new RFQ following
Fair Opportunity procedures;
• The actual usage and set-up of the base Delivery Order is
the Contracting Officer’s responsibility. Typically, the base
order is set up listing the products/solutions and prices
included in the awarded quote. Subsequent Delivery
Orders are issued options either as modifications or calls
against the base order.
How Best To Engage PLOT?
• E-Mail SEWP Program Office
[email protected]
• In the e-mail outline what you are
trying to accomplish.
• We will get back to you within 24
hours.
• PLOT is government facing. Agency
information will not be shared with
SEWP Contract Holders.
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