Transcript Solutions for Enterprise Wide Procurement (SEWP) 07.20.2015LS Agenda I. Introductions II. SEWP Overview III. Website and SEWP Tool Walk Through IV. Conclusion.

Solutions for Enterprise Wide
Procurement (SEWP)
07.20.2015LS
Agenda
I.
Introductions
II.
SEWP Overview
III.
Website and SEWP Tool Walk Through
IV.
Conclusion
2
Government Wide Acquisition Support
Government-Wide Acquisition Contracts (GWACs)
• Agencies approved by OMB for IT Product/Service GWACs
- GSA, NIH, & NASA
- Other agencies may have targeted GWAC authority
• Based on Clinger-Cohen Act
• Economy Act determination not required for GWACs
• Open to All Federal Agencies and their Authorized Support Contractors
Franchise Funds
• Provide Procurement Support
• Can accept direct funding
• Primary Agencies:
- GSA Acquisition Services
- Department Of Interior Acquisition Services Division
- Department of Defense DISA / DITCO
Not SEWP
3
SEWP in a Nutshell
SEWP is a GWAC
1. Authorized by Office of Management and Budget (OMB)
2. Available to all Federal Government Agencies
• All Federal Agencies have utilized SEWP
3. Available to Authorized Federal Contractors
SEWP V
 Contract Vehicle for purchase of ITC (Information Technology and
Communication) and Audio/Visual Product Solutions and related Services
 SEWP V began on May 1st, 2015
 10 year contracts
4
SEWP by the Numbers
SEWP V: 147 Prime Contract Holders
 120 Small Businesses including…
 28 SDVOSB (Service-Disabled Veteran-Owned Small Businesses)
 19 HUBZone (Historically Underutilized Business Zones)
 11 EDWOSB (Economically Disadvantaged Woman Owned Small Businesses)
Current Figures… see “SEWP Snapshot”
 Thousands of Providers including Cisco, Apple, Dell, HP, IBM, NetApp,
EMC, APC, VMware, Microsoft, Oracle, etc.
 Millions of Unique Products & Product Based Services
 30,000 Orders Processed Annually
 $100K Average Order Size
5
What can be procured through SEWP?
 Information Technology
Computer Hardware, Tablets
Storage
Security
 Software & Cloud
Software
Virtualization and Cloud Computing
XaaS (e.g. SaaS=Storage as a Service)
 Networking & Communications
Network Appliances: Routers, Modems
Telecommunication Devices and Monthly Service
 Supporting Technology
Scanners, Printers, Copiers, Shredders
Associated Supplies and Accessories
Sensors
Health IT
 AV/Conferencing
A/V Equipment and Accessories
TVs, Display Monitors, Projectors and Screens
 Services
Maintenance / Warranty
Site Planning / Installation
Product Based Training
Product Based Engineering Services
6
Product Solution Availability
SEWP is ‘Catalog
by Request’ not
‘Request by
Catalog’
Dynamic
Catalog
Request for
Information
(RFI) Methods
• Quote Request tool available on-line
• No traditional searchable catalog
• Quotes are verified against contract catalog
• Items added to contract based on customer requests
• Contract Holder requests to add products are
approved or denied daily
• On-line contract database of record
• RFI Tool combines Search and Dynamic Updates
(being developed)
• Quote Request Tool (QRT)
• Contact Contract Holders
7
SEWP V Groups
NAICS Code 334111
Group A
All business size designations are
represented throughout SEWP V
 Full and open Competition
NAICS Code 541519
Group B(1)
Scope is the same for all Groups
 Hub-Zone Set-Aside
Group B(2)
 Service-Disabled VeteranOwned Small Business Set-Aside
Group C
 Small Business Set-Aside
Group D
RFQ’s can be submitted separately
to Group A (which has a different
NAICS code) or any combination
of Groups B, C and D
Alignment of groups ensures proper
use of NAICS codes
 Full and Open Competition
8
Fair Opportunity – FAR 16.505(b)
Fair Opportunity MUST BE provided within at least one
Contract Group or Set-Aside
• Does not apply to orders under $3,000
Fair Opportunity applies to any Multi-Award Contract
• Process for Fair Opportunity (per FAR) is at CO’s Discretion
•
SEWP Quote Request Tool is the only RECOMMENDED method
•
Best Value determination
Brand Name and Sole Source
• Brand Name: Posting of Justification and Approval (J&A) with RFQ is
required for orders over $25,000
• Sole Source: Exceptions and procedures in FAR 16.505
9
Contract Basics
 Basic Contracts are on SEWP website including list of
incorporated clauses
 Delivery Order against existing Contract
- Additional Clauses and T’s & C’s may be negotiated at the
delivery order level
 Agency Specific Policies are easily applied
10
Pricing
Contract Price
•
•
•
•
Contract discount structure
Manual review
Comparison to other contract prices
Less than GSA Price
Quoted Price
• Purchases can be consolidated to maximize price discounts
• Internal competition results in line item discounts
• Product prices may be negotiated and/or questioned
Delivery Order With Options (DOWO)
• An order awarded for recurring product/service needs, with options to
purchase from the same quote/initial order for a defined period of time
• Delivery orders can be structured similar to a purchase agreement
• Fair Opportunity required for initial order
11
“Fair and Reasonable”
Fair and reasonable pricing set at contract level for:
• All products
• All fixed price services
Labor price reasonableness determined by initiator
• Level of effort
• Labor hours
12
Quote Verification
Verification File
 Verifies items on contract & properly priced




Shows discount off contract price
Supply Chain – Level of Provider Authorization
Trade Agreements Act (TAA)
EPEAT/Energy Star compliance
Verification File
13
Supply Chain Risk Management
Levels of Provider designation:
Manufacturer
Authorized Reseller - All provider items
Authorized Reseller - Subset of provider items
Provider does not have an authorized reseller program
Authorized Partner or Distributor
Authorized Reseller - One Item / One Time
Unidentified or unknown source
14
Reporting Available on SEWP
Reporting availability
• Reporting at agency level to review purchase history via the SEWP contracts
• Reporting at product classification level
• Reporting on adherence to government initiatives
Information provided during RFQ process
Contract Holder Information
• Performance concerns
• Business size designation
Product Information
• Government initiatives (e.g. Energy Star, EPEAT, TAA)
• Agency specific approval (option to provide pre-approved product list)
• Strategic Sourcing options
• Supply Chain information
15
Agency Report Example
By request!
16
Variable Priced Line Items & Fee
 All Line Items on SEWP have a Maximum Catalog
Price, except:
3 Variable
Priced
CLINS
• CREDIT-Z: For Credits
• TRAVEL-Z: For Travel in support of in-scope
services (must follow GSA Travel pricing and regulations)
• DELIVERY-Z: For Delivery and Shipping costs
 Fee is now incorporated in the product price
17
Procurement Lifecycle
Pre-Order
Support
• Review Requirements when scope is uncertain
• Assistance on SEWP Processes including step-by-step walk through
• Online Quote Request Tool
• Review, process and forward orders to Contract Holder
Order
Processing
• Orders must be sent to SEWP Program Management Office (PMO) by
Government Agency
• All orders verified prior to forwarding to Contract Holder
• Obtaining quotes through the Quote Request Tool will expedite order
processing
• Reconcile and track orders through completion
• Process and post order status data
Post-Order • Assist with problem resolution
Support
18
Post-Award Issues
SEWP Program Office does not supply award information
Quote Request Tool includes an optional Award Notification function
From FAR Part 16.505:
• ALL ORDERS
• Fair Opportunity issues may be referred to an Ombudsman
• ORDER LESS THAN $5 MILLION
• Post-award debriefs and award notification are at the Issuing Agency’s discretion
• ORDERS OF $5 MILLION OR MORE
• Post-award debriefs shall be provided
• Contracting Officer shall notify unsuccessful bidders
• PROTESTS
• Orders under $10 M only protestable for out of scope requirements or ordering
outside the contract period of performance
• Orders over $10 M may be protested (FAR 33.104)
19
Order Submission Options
For a Delivery Order (DO)
• Send DO paperwork to [email protected]
or
• Fax DO paperwork to 301-286-0317
For a Credit Card Order (do not include credit card number)
• Use submission option in SEWP Quote Request Tool (QRT)
or
• Send quote for CC Order [email protected]
or
• Fax quote for CC Order to 301-286-0317
or
• Contact Contract Holder directly if under $3,000.00
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SEWP Support
During Business Hours (7:30AM - 6:00PM EST)
 Phone (301) 286-1478
 Online Chat
Assistance Anytime
 [email protected]

Free Training
 Online training video
 Web-Ex Wednesdays
 Onsite sessions
 Training Document
21
SEWP Customer Service Contacts
Web
www.sewp.nasa.gov
24x7x365
E-mail
[email protected]
Get responses within 1 business day
Helpline
301-286-1478
Mon–Fri, 7:30 AM–6:00 PM ET
Fax
301-286-0317
Fax orders
E-mail Orders
[email protected]
E-mail orders
Mail
10210 Greenbelt Road, Suite 200, Greenbelt, MD 20771
Find Us
NASA SEWP
Follow SEWP
@NASASEWP
Group:
NASA SEWP GWAC
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PLOT
Program
Level
Outreach
Team
SEWP PLOT provides guidance
on IT Procurements that are:
 Strategic
 Complex
 Significant in size
Contact SEWP to arrange an onsite meetings for your Agency
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Civil Servant Management Team*
Program Manager / COR
Joanne Woytek
301-614-7128
[email protected]
Deputy Program Manager
Darlene Coen
301-614-7127
[email protected]
*Questions are best sent to
[email protected] for fastest assistance
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SEWP Website Overview
I.
II.
III.
IV.
V.
VI.
Frequently Asked Questions (FAQ)
Contract Information
Points of Contact
Program Performance Page
Agency Specific Pages
Using QRT to create an RFQ / MRR / RFI
“Easy
as
Duck
Soup”
25
Additional SEWP Information
(Backup Slides)
26
Delivery Orders with Options [DOWOs]
If an Agency has a requirement to purchase a set of known in-scope
products and services but is uncertain of the timing of those purchases,
a Request for Quote (RFQ) can be submitted using Fair Opportunity
guidelines to one or more SEWP Contract Groups
The Agency may award one or more Delivery Orders based on the
quotes received. The initial base Delivery Order would establish the
products/product solutions and pricing for those items. The maximum
time for the existence of this order and any instructions for exercising
options / placing option calls against the original quote and initial
Delivery Order should be noted in the initial order
The base and option years cannot exceed 5 years in duration
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Delivery Orders with Options [cont.]
Agency officials may then follow the procedures as stated in the base
Delivery Order to place orders against the initial quote. This is per the
FAR Part 16 exception to Fair Opportunity for logical follow-ons to a
Delivery Order, which was itself awarded based on Fair Opportunity
Any substantive change to the initial quote and subsequent base
Delivery Order, such as increasing the scope of items quoted, would
require a renewed Quoting and ordering cycle including issuing a new
RFQ following Fair Opportunity procedures
The actual usage and set-up of the base Delivery Order is the
Contracting Officer’s responsibility. Typically, the base order is set up
with and initial Delivery Order listing the product/solutions and prices
included in the awarded quote. Subsequent Delivery Orders are issued
options either as modifications or calls against the base order
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What else can be procured through SEWP V?

Computer Hardware
• Tablets, Laptops, Embedded Systems
• Desktops, Servers, Supercomputers
• Peripherals and Accessories: Monitors,
Keyboards, Cables, etc.
• Computer Carts, Racks and Enclosures
• Computer Cards / Boards
Networking and
Communications

• Network Appliances
• Network Connectivity: Routers, Modems,
etc.
• Telecommunication Devices
• Wireless Networking
• Cables and Accessories



Security Hardware


Storage Hardware
• Backup and Recovery
• DVD, CD, Tape and Digital Systems and
Supplies
• Disk Systems
• Network Based Storage
• Storage Accessories
Control and Authentication Devices
Forensic Systems
Computer Anti-Theft Hardware
Security Appliances
Surveillance Systems
Sensors
•
•
•
•
•
•
•
Scanners, Barcodes, RFID Devices
Cooling Systems
Digital Devices; e.g. Calculators

GPS
Remote Management
•
Printers, Copiers, Fax Machines, Shredders
Associated Supplies
•
•
Specialized Hardware
•
Notification Systems associated with
Computer Facility
Asset Management Systems
Computer Room Monitoring
Health IT
•
•
•
•

Software and Virtualization
Commercial software packages of any
variety
Software As A Service
Cloud Computing
Virtual Storage
Services Limited In Scope
Submit SOW for scope review for these
services:
• Software development
• On-site operational labor
• Consulting (unless part of in scope
services)
• Staff Augmentation
 Electrical
• Note: Must be related to an IT / AV system
• Power Conditioning
• Uninterrupted Power Supply, Batteries,
etc.
• Cables, Components, etc.
Services Fully In Scope
• Maintenance / Warranty / Help desk
support
• Installation of in-scope Products
• Site Planning; e.g. determining required
products
• Product Based Training
• Product Based Engineering Services
AV/Conferencing
• AV Equipment and Accessories
• Cameras, Display Monitors, Consoles, etc.
• Accessories including privacy screens and
camera accessories
• Video and Tele-conferencing
• Speakers, Microphones, Theater and Music
Systems, Lighting
• TV, Projectors and Screens
• Visualization Systems
•
•
•
•
•
•
Supporting Hardware


If uncertain:
• Stop
• Send SOW (Statement of Work), BOM
(Bill of Materials), and/or Requirements
Statement to [email protected]
• SEWP will review and get back with any
scope issues
29
Scope: What You Cannot Buy
• Mobile Data Collection Devices
• Wheels, Engines
• Non-IT Health Devices
• Fire Suppression Systems / Maintenance
• Military Technology (if outside the scope listed
previously)
• Office Furniture
30
Group A: OEM / Full & Open
• Abba Technologies
• Emergent
• NCS Technologies
• ACE Computers
• En Pointe Gov
• PCMG
• Alliance Technology Group
• Force 3
• PetroSys Solutions (PSI)
• Better Direct
• General Dynamics One Source • SEWP Solutions
• Carahsoft Technology
Corporation
• Global Technology Resources
(GTRI)
• CDW Government (CDWG)
• Hewlett Packard (HP)
• Counter Trade Products (CTP) • IBM Corporation
• SHI International Corporation
• Silicon Graphics Federal (SGI)
• Sterling Computers Corporation
• Dell Federal Systems
• IMMIX Group
• Transource Services
Corporation
• Direct Systems Support (DSS)
• Intelligent Decisions (ID)
• Unicom Government
• DLT Solutions
• JUNOVenture
• Unisys Corporation
• DRS Technologies
• KOI Computer
• World Wide Technology (WWT)
• Dynamic Systems
• Merlin International
• Zones, Inc.
31
Group B(1): HubZone
• 4 Star Technologies
• GovSmart
• Akira Technologies
• MVS
• Anacapa Micro Products
• OGIS Communications Group
• BAHFed Corporation
• Panamerica Computers
• Better Direct
• Premier Technical Services Corporation
• Blue Tech
• WestWind Computer Products
• FedBiz IT Solutions
• WildFlower International
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Group B(2): SDVOSB
• AATD, LLC
• i3 Federal
• Techanax
• Alpha Six Corporation
• ISSTSPi
• ThreeWire Systems
• Alvarez & Associates
• Kpaul Properties
• Thundercat
• Cutting Edge Technologies &
Solutions (CETECHS)
• Minburn Technology Group
• V3Gate
• MNQ Business Solutions
• Veteran Information
Technologies (VIT)
• Cynergy Professional Systems
• Epoch Concepts
• FedStore Corporation
• Four Points Technology
• Gov Acquisition (GovAcq)
• NAMTEK Corporation
• Phoenix Data Security
• Video & Telecommunications
(VTI)
• RedHawk IT Solutions
• Vigilant Technologies
• Regan Technologies
Corporation
33
Group C: Small Businesses
•A&T Marketing
•Abba Technologies
•ABM Federal Sales
•Accelera Solutions
•ACE Technology Partners
•Advanced Computer Concepts
•Affigent
•Akira Technologies
•Alliance Technology Group
•Alpha Six Corporation
•Alvarez & Associates
•American Wordata (AWData)
•Anacapa Micro Products
•AS Global Corporation
•Better Direct
•Blue Tech
•Capital Supply
•Carolina Advanced Digital (CAD)
•Cartridge Technologies (CTI)
•Chandler Automated Systems
•Coast to Coast Computer Products
•Computer Marketing Associates
(CMA)
•Convergence Technology Consulting
(CTC)
•Copper River Information Technology
•CounterTrade Products (CTP)
•CSP Enterprises
•Cynergy Professional Systems
•NCS Technologies
•DASNet Corporation
•New Tech Solutions (NTS)
•DiSys Solutions
•Norseman Defense Technologies
•Dynamic Computer Corporation
•Optivor Technologies
•Dynamic Systems
•Petrosys Solutions (PSI)
•En Pointe Gov
•Phoenix Data Security
•Enterprise Technology Solutions (ETSI) •RedHawk IT Solutions
•Fastech
•Red River Computer Co.
•FCN
•Seeds of Genius
•Federal Tech Solutions (FTSI)
•Spectrum Systems
•FedStore Corporation
•Sterling Computers Corporation
•Four Points Technology
•Storsoft Technology Corporation
•Four
•Strategic Communications
•GC Micro
•Swish Data Corporation
•GMC Tek
•Sword and Shield Enterprise Security
•Government Acquisitions (GAI)
(SSES)
•GovPlace
•Sysorex Government Services
•HMS Technologies
•Technology Solutions Provider (TSPi)
•Integration Technologies Group (ITG) •Thundercat
•Knowledge Information Solutions (KIS) •Transource Services Corporation
•Lyme Computer Solutions (LCS)
•Tribalco
•M&A Technology
•Unistar-Sparco Computers
•M2 Technology
•VAE
•MA Federal
•Victory Global Solutions
•Marshall Communications
•Video & Telecommunications (VTI)
Corporation
•Walker and Associates
•MCP Computer Products
•Wildflower International
•Mercom
•Yorktel
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Group D: VARs / Full & Open
• Accessagility
• Emergent
• PCMG
• Advanced Computer Concepts
(ACC)
• En Pointe Gov.
• Presidio Networked Solutions
• Force 3
• Red River Computer Co.
• All Points Logistics
• General Dynamics One Source
(GD)
• SHI International Corporation
• AT&T Government Solutions
• Global Technology Resources
(GTRI)
• Softchoice
• Affigent
• Blue Tech
• Carahsoft Technology
Corporation
• CDW Government (CDWG)
• SMS Data Products Group (SMS)
• GovConnection
• Sterling Computers Corporation
• GovPlace
• Strategic Communications
• Hyperion
• Technica Corporation
• Connected Workplace Solutions •
(CWPS)
•
• Copper River Information
•
• Technology
•
• CounterTrade Products (CTP)
•
• D&S Consultants (DSCI)
•
• DiSYS Solutions (DSI)
•
• DLT Solutions
•
• DRS Technologies
IMMIX Group
Insight Public Sector
Intelligent Decisions (ID)
Iron Bow Technologies
JUNOVenture
MicroTechnologies
Namtek Corporation
Northern Technologies Group
(NTG)
• Technology Integration Group
(TIG)
• Tribalco
• Unicom Government (UGI)
• Unisys Corporation
• Vology
• VT Milcom
• Walker and Associates
• World Wide Technology (WWT)
35