Transcript Background on New Requirements and Implications for CEDARS Office of Superintendent of Public Instruction.

Background on
New Requirements
and Implications for CEDARS
Office of Superintendent of Public Instruction
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Allow individuals to more accurately identify themselves;
Are required for federal education funding and accountability
reporting;
Align with other agencies that are using the new standards,
Are consistent with census data and other national data sets
used for policy analyses; and
Better reflect population changes.
Office of Superintendent of Public Instruction
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Implementation of new categories for ethnicity and race is the
2010-2011 school year.
CEDARS data for September 2010 must include data in File L
(Ethnicity) and File M (Race)
Districts can start earlier
Office of Superintendent of Public Instruction
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We currently collect and report ethnicity using: Asian, Native
Hawaiian/Pacific Islander, Black or African American,
Hispanic, Caucasian, American Indian or Alaskan Native,
Multiracial and Unknown
Federal requirements now require a separation of ethnicity
(Hispanic/Non-Hispanic) and race.
Data collection will now require a two-part question:
1. Is your child Hispanic/Latino or Not Hispanic/Latino?
2. What is your child’s race?
Office of Superintendent of Public Instruction
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Everyone must have a response to both questions. Each of us
is either Hispanic/Latino or not, and (regardless of whether
we are Hispanic/Latino or not) we are of at least one race.
◦ Hispanic/Latino is not considered a race.
◦ People whose ethnicity is Hispanic/Latino are also of one or
more race.
The new Federal requirements also say Unknown, Multiracial,
and Not Provided will not be valid responses to ethnicity or
race identification questions.
◦ If parents, guardians, or students do not provide ethnicity
and race information, districts are responsible for assigning
categories based on observation.
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Minimum federal requirements for collecting ethnicity:
 Hispanic/Latino
 Not Hispanic/Latino
State requirements for ethnicity follow federal guidelines, but
instead of just “Hispanic/Latino”, parents, guardians, and
students can select one or more of these categories:
 Cuban, Dominican, Spaniard, Puerto Rican, Mexican/
Mexican American/Chicano, Central American, South
American, Latin American, and Other Hispanic/Latino.
 Not Hispanic/Latino is the other selection
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Question 1. Is your child of Hispanic or Latino origin?
(Check all that apply.)
 NOT HISPANIC/LATINO
 MEXICAN/MEXICAN
AMERICAN/CHICANO
 CUBAN
 CENTRAL AMERICAN
 DOMINICAN
 SOUTH AMERICAN
 SPANIARD
 LATIN AMERICAN
 PUERTO RICAN
 OTHER HISPANIC/LATINO
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Federal standards for collecting race data include
the selection of one or more of these categories:
a.
b.
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d.
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American Indian or Alaska Native
Asian
African American or Black
Native Hawaiian or Other Pacific Islander
White
OSPI has adopted standards that allow one or more
selections from 57 categories.
The new OSPI categories for ethnicity and race are
consistent with data collected by the US Census.
Office of Superintendent of Public Instruction
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Question 2. What race do you consider your child?
(Check all that apply.)
 AFRICAN AMERICAN OR BLACK
 WHITE
 Any of 15 ASIAN GROUPS
 Any of 9 PACIFIC ISLANDER GROUPS
 Any of 31 AMERICAN INDIAN GROUPS
Office of Superintendent of Public Instruction
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These racial groups were selected because:
◦ They reflect the major population groups in Washington
state.
◦ The American Indian groups include all recognized
Washington state tribal groups.
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Office of Superintendent of Public Instruction
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To prepare for new ethnicity and race categories districts will
need to:
◦ Prepare district data systems to align with these new categories.
◦ Write to parents or guardians explaining the change in ethnic and
race categories, as well as the re-inventorying process.
◦ Re-inventory students’ ethnicity and race classifications.
◦ Conduct staff training, especially for front line staff who collect,
manage and report data.
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New ethnicity and race categories are required for
the 2010-2011 school year.
◦ Districts can begin submitting data in new format, via
CEDARS at any time before September 2010.
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For the 2009-2010 school year districts have two choices for
submitting ethnicity (and potentially race) data in CEDARS
If ready to submit the new “2-Part” data, use File L for
Ethnicity, and File M for Race
If NOT yet ready to submit the new “2-Part” data, continue to
submit the “CSRS Ethnicity” as element 11 in File B.
◦ Districts can switch to using Files L and M at any time during the
2009-10 school year.
◦ If data are submitted in both Files L and M AND “CSRS Ethnicity” in
Element B11, OSPI will use Files L and M for our analysis and
federal reporting.
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Example 1:
A student is currently classified as Hispanic. After re-inventory,
this particular student is classified as Cuban for Ethnicity and
White for Race.
Example 2:
A student is currently classified as Asian. After re-inventory, this
particular student is classified as Non-Hispanic for Ethnicity and
Chinese for Race.
Example 3:
A student is currently classified as Black. After re-inventory, this
student is classified as Non-Hispanic for Ethnicity and both
Black and White for Race.
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Regardless of the combination of ethnicity and race categories
for any student, each student will be counted in only one of
these seven categories when reporting to US Department of
Education (USED) or other federal agencies:
Hispanic/Latino of any race
Black or African American
White
Asian (any of the Asian groups)
Native Hawaiian or Other Pacific Islander (any of the NH/PI
groups)
◦ American Indian or Alaska Native (any of the AI/AN groups)
◦ Two or more races
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Example 1: A student who is Hispanic or Latino and Black or African
American is reported only in the Hispanic/Latino aggregate
category.
Example 2: A student who is Non-Hispanic or Latino and Black or
African American is reported only in the Black/African American
aggregate category.
Example 3: A student who is Non-Hispanic or Latino and Puyallup and
Nisqually is reported only in the Native American aggregate
category.
Example 4: A student who is Non-Hispanic or Latino and Puyallup and
White is reported only in the Two or More Races aggregate category.
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For questions on data coding and student information, please
contact:
Andrea Meld, Data Analyst, Student Information
[email protected]
or (360) 725-6438
Robin Munson, Director, Student Information
[email protected]
For further information on CEDARS manual, please contact:
OSPI Customer Support [email protected]
(360) 725-6371 or (800) 725-4311, or TTY (360) 664-3631
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Equal Employment Opportunity Commission (EEOC) Reporting
Link to the U.S. Equal Employment Opportunity Commission
Reporting information.
http://www.eeoc.gov/employers/surveys.html
Federal Register Volume 72, No. 202, page 59266 (October 19, 2007) .
http://edocket.access.gpo.gov/2007/pdf/E7-20613.pdf
National Forum on Education Statistics, Race/Ethnicity Data
Implementation Task Force. (2008). Managing an Identity Crisis:
Formal Guide to Implementing New Federal Race and Ethnicity
Categories (NFES 2008-802). National Center for Education Statistics,
Institute of Education Series, U.S. Department of Education.
Washington, DC.
http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2008802
US. Department of Education –
New Race and Ethnicity Guidance for the Collection of Federal
Education Data
http://www.ed.gov/policy/rschstat/guid/raceethnicity/index.html
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