Transcript An Enlighten-ed view of Repository and Research System Integration William J Nixon and Valerie McCutcheon University of Glasgow Learning how to play nicely: Repositories and.

An Enlighten-ed view of
Repository and Research System Integration
William J Nixon and Valerie McCutcheon
University of Glasgow
Learning how to play nicely:
Repositories and CRIS (Current Research Information Systems)
7th May 2010, Leeds
Disclaimer
We won’t tell you:
• We have the best or the only way
• All the answers (we have ideas though)
We will tell you:
• How our systems work
• Some of the lessons we learned
• How important good relationships are
The Enrich Project (April 2009 – March 2010)
• Establish Enlighten as a comprehensive
University-wide repository and central
publications database
• Create staff profiles using data from core
institutional systems including the repository
and the Research System
• Ensure compliance with funders’ open
access grant and award policies using the
Research System
• Improve publicity for research activity and
outputs
Overview of Research Systems
Human
Resources
System
Finance
System
Research
System
Student
System
Enlighten Institutional
Repository
Research Mapping
System & Web
Pages
Research System
Research
System
Research System [Screenshot]
The Research Lifecycle
Pre-Award
Award
Post-Award
Stage 1:
Stage 2:
Stage 3:
Stage 4:
Stage 5:
Stage 6:
Pre-Project
Create
Project /
Application
Award
Receipt
Finance
Project
Initiation
Project
Management
Project
Completion
Enlighten: Wide Range of Content Types
Our Publications Policy
Enlighten [Screenshot]
State of Enlighten - May 2010
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12,500 User records
23,500 Publication records
1,435 Records from 2009 onwards (227 FT)
2,400+ Full text papers
Faculty Overview of Records
Scaling up – Graph of Enlighten’s Growth
Source: ROAR
Increasing Deposit: Institutional Login
• 11,000 user records added in Dec 2009 from
the Data Vault
• Includes Honorary and Associate members
• Authentication using GUID
• Users can no longer use “Create Account”
• Password’s reset from central service
Browsing by Glasgow Author
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New Glasgow Author view
Replaced “All author view”
Uses staff names in the Staff A to Z
Independent of name cited in the publication
Publications linked to author with GUID
Glasgow author autocomplete field now
available which includes e-mail and GUID
• No need to add or use Staff Number
Browse by Glasgow Author [Screenshot]
Adding Funder Data
• New Funding option in the deposit workflow
• Use project data from the Research System
but only includes projects marked as
"publicity yes“ – Library staff will check.
• New Research Funder browse view
• Funder data can be added with a new
autocomplete field
Browse by Research Funder Name
Staff A to Z with Publications
Role in Impact and Output Agenda
• Assist with impact plans
• Identify users of our research and best
channels to get it to them
• Have better ways of articulating the benefits
and getting the beneficiaries to confirm this
• Capture the benefits
• Capture outputs and impacts and associate
them with funders
Impacts and Output
Licences
Collaborations
Institutional
Repository
Research
System
Conferences
Consultations
IP Manager
REF
System/
Impact
Ongoing Work: Repository
• Comprehensive coverage of publications
• Full text download statistics and reports
• E-mail to depositor and author when the
records is made public
• Additional project data
• “Find More” full text search
• Publications embedded in the Staff A to Z
• Revision of Faculty view into Schools
An Institutional Exemplar – 3 P’s
People
Processes
Policies
Find out more
Project Web and Blogs
• http://www.gla.ac.uk/enrich
• http://enlightenrepository.wordpress.com
• http://researchoutcomes.wordpress.com
Contact us
• William Nixon
[email protected]
@williamjnixon
• Valerie McCutcheon
[email protected]
@mccutchv