Transcript Mailbox PSTs Personal Archive Org Archive • Highly Available • Circumvents Quota • Circumvent Quota • Keeps all E-mail • Highly Portable • Allows Org Control • Allows Org Control •

Mailbox
PSTs
Personal Archive
Org Archive
• Highly Available
• Circumvents Quota
• Circumvent Quota
• Keeps all E-mail
• Highly Portable
• Allows Org Control
• Allows Org Control
• Optimized for Search
• Rich Client Access
End User Access
Exchange
(MBs)
Outlook PSTs
(GBs)
Personal Archive
(TBs)
Backup
Backup
Replicated Backups
• Tape/Disk Backups
• Item Level Backups
• Backups uncommon and difficult
• Manual Unsupported backups
• Replication Common
• Backups Less Common
Org Archive
(PBs)
Replicated Backups
• Replication Only
• Volume of data Requires Replication
Discovery, Policy,
Reporting
Federated Discovery, Policy, Reporting
Exchange
SharePoint
External Repository
Exchange
(Archive
enabled)
SharePoint
(Archive
enabled)
IMs
Other…
Integrated e-mail archiving capabilities offer tools to preserve and discover email data, without changing the user or IT professional experience
• Secondary mailbox with
separate quota
• Appears in Outlook and
OWA
• Managed through EMC
or PowerShell
• Automated and timebased criteria
• Set policies at item or
folder level
• Expiry date shown in email message
• Capture deleted and
edited e-mail messages
• Offers single item
restore
• Notify user on hold
• Web-based UI
• Search primary, archive,
and recoverable items
• Delegate through rolesbased admin
Integrated e-mail archiving capabilities offer tools to preserve and discover email data, without changing the user or IT professional experience
•
•
•
•
•
•
Archive on a separate
DB
PST Import into Archive
Admin Delegation
Outlook 2007 Support
EWS Support
Admin Delegation
• Managed through EMC
• EWS Support for Archive
• Support for Tasks,
Calendar and Voicemail
• Automatically move
content from the Primary
to Archive dumpster
• Managed through ECP
• Search Preview
• De-duplication after
Discovery
• Search and Destroy
• Annotations
• CMDLet Auditing
• Non-Owner Auditing
IW and IT Pro Experience
Goals and Assumptions
Partners:
Scenarios
Read, Reply, Navigate
Folder hierarchy from primary mailbox
maintained
Reply to message in archive puts message in live
mail sent items (same as PSTs)
User can view, read, navigate, flag and reply to
archived mail same as live mail
User gets conversation view scoped to Archive
(same as PSTs)
Move Mail
Move menu has latest used
folders, including archive
folders.
Search
Option to search archive only or both live and
archived mail
Advanced search options work across live and
archived mail
New-Enable-Connect Archive GUI
Adding the archive requires a simple checkbox in the
new-mailbox wizard
Archive can be disabled together or
separate from the mailbox
Archive
autodiscover requires no
Outlook restart
to activate archive
New-Enable-Connect Archive CMDLet
Adding the archive requires passing
in a single new parameter
Enabling the archive for an
existing mailbox enabled user
Autodiscover
(4) OLK connects to the Archive
(3) OLK receives Archive
props in Autodiscover
response
(1) OLK does
Autodiscover
AD
E14 CAS
User Object
(2) Autodiscover reads
Archive props
Mailbox Props
Archive Props
MRM Props
No Outlook Restart!
Remove-Disable Archive GUI
Disconnect primary
mailbox and archive
Disconnect the archive
Get-Set Archive GUI
Select archive quota to change default
settings
The default quota warning for the
Archive is 10 GB
Click
on Archive enabled
user to change
properties like
Archive name
Move in pairs (RTM) or move individually (SP1)
(6) Outlook connects to target CAS server
CAS for Target DB
(5) Autodiscover finds
new database
(4) OLK does
autodiscover
User Object
CAS for Source DB
Move Request Service
(1) MRS starts
move request
E2010 Source DB
Primary Mailbox
AD
Archive Mailbox
Mailbox Props
Archive Props
(3) MRS updates AD with new target
database
(2) MRS moves data to target
E2010 Target DB
Primary Mailbox
Archive Mailbox
Set separate quota for
archive mailbox
Enable the archive on an
existing mailbox
Add an archive when creating a
new mailbox
Read, reply, and navigate archived e-mail same
as live e-mail
Conversation view scoped to
archived e-mail
Primary mailbox folder hierarchy
maintained
Retention Management with Archive/Delete Policies
where
Archive
Automatically move content to personal archive
Helps keep the primary under quota for end users
Time-based criteria (such as e-mail older than 2 years)
Preserves primary mailbox folder hierarchy
Retention
Automatically delete content
User Impact: removes unwanted items
Time-based criteria (such as e-mail older than 2 years)
Retention policies travel with archived messages
Combined Policies
how long
Automatically move to archive in ‘x’ months, delete in ‘y’ months
User policies override defaults , Item policies override folder policies.
Partners:
Policies in Outlook 2010 and OWA
Policies can be applied
to an entire folder
Policies can be applied directly
within an email
Delete
policies
Archive policies
Expiration date stamped directly
on e-mail
Delete
Policy
Archive
Policy
Preserve: Move Policy
Admin Move Policies Only
Message delivered
(Policy applied)
Archive Mailbox
Primary Mailbox
Inbox
Messages moved
2 years after
receipt
Inbox
Deleted Items
Deleted Items
…
…
Preserve: Move Policy
Admin + User Move Policies
Archive Mailbox
Primary Mailbox
Message moved to
Project X folder
Inbox
Messages moved
2 years after
receipt
Inbox
Deleted Items
Deleted Items
…
…
Project X
Message moved 5
years after receipt
Project X
Preserve: Delete Policy
Admin Move and Delete Policies Only
Message delivered
(Policy applied)
Archive Mailbox
Primary Mailbox
Inbox
Messages moved
2 years after
receipt
Inbox
Deleted Items
Deleted Items
…
…
Messages deleted
10 years after
receipt
Preserve: Move and Delete
Admin + User Move and Delete Policies
Archive Mailbox
Primary Mailbox
Message moved to
Project X folder
Inbox
Messages moved
2 years after
receipt
Inbox
RE:Contract
RE:Contract
Deleted Items
Deleted Items
Project X
Messages moved
5 years after
receipt
Message Never
Deleted
Project X
Messages deleted
10 years after
receipt
Legal Hold, Single Item Recovery and the Dumpster
Overview
Configuration
Set legal hold to capture all changes
indefinitely
Captured e-mail data found in multi-mailbox
search results
IW Experience
IW is told how to comply
(no action needed for email)
URL links to additional
info
Exchange 2007 behavior
(1) Message
delivered
(2) Message Deleted
Primary Mailbox
Inbox
…
Deleted Items
(3) Message
Permanently Deleted
Dumpster 1.0
Recoverable Items
(4) Message purged by 14
day policy or by user
Hold Period of 10 years
(1) Message
delivered
(2) Message
Edited/Deleted
(3) Message
Permanently Deleted
Primary Mailbox
Inbox
…
Deleted Items
Dumpster 1.0
Recoverable Items
(4) Message “purged”
by user
Edits
Purges
(5) Message removed from
system after Hold Period (10
years)
Discovery Console in ECP and PowerShell search
MULTI-MAILBOX SEARCH
Partners:
Simple, role-based GUI
Delegate
access to search
to HR, compliance, legal
manager
Filtering includes: sender,
receiver, expiry policy,
message size, sent/receive
date, cc/bcc, regular
expressions, IRM protected
items
Search all
mail items (email, IM,
contacts, calendar) across
primary mailbox, archives
Multi-Mailbox Search
Additional eDiscovery features
Search specific
mailboxes or DLS
Export search results to a
mailbox or SMTP address
Request email alert
when search is
complete
Search results organized per
original hierarchy
API enables 3rd tool integration
with query results for processing
Delegate capability to
specialist users
Rich search criteria and
targeting options
Results stored in specialized discovery
mailbox
Personal Archive Enhancements
• Support for archive and primary mailboxes on separate databases
• .PST file import/export for archive and primary mailboxes
• Support for “admin enabled” delegate access to archive
• Archive provisioning and configuration with Exchange Control Panel
• Exchange Web Services access to the archive mailbox
Retention Policy Management Enhancements
• Create and Configure Retention Tags and Policies in EMC
• Configure Legal Hold policies via Exchange Control Panel
• User Self-service for selection of optional Retention Policies in ECP
• Hold Policy notification (RetentionComment) displayed in OWA
• User on hold has content moved from primary to archive dumpster
Multi-Mailbox Search Enhancements
• Search results preview including item count and keyword statistics
• De-duplication of search results (optional)
• Support for annotation of reviewed items in search results
• Discover and Delete
TechEd Online
microsoft.com/communicationsserver
Technical Library
NextHop
Partner Link
Customer Link
Exchange 2010 SP1 Beta download
DrRez on Twitter
Communications Server
Exchange Server
www.microsoft.com/teched
www.microsoft.com/learning
http://microsoft.com/technet
http://microsoft.com/msdn
Sign up for Tech·Ed 2011 and save $500
starting June 8 – June 31st
http://northamerica.msteched.com/registration
You can also register at the
North America 2011 kiosk located at registration
Join us in Atlanta next year