Transcript Institutional Repositories It’s not Just the Technology New England Archivists Eliot Wilczek University Records Manager Tufts University Boston College March 11, 2006

Institutional Repositories
It’s not Just the Technology
New England Archivists
Eliot Wilczek
University Records Manager
Tufts University
Boston College
March 11, 2006
It’s Difficult to Preserve an Elephant
It’s Difficult to Preserve Digital Objects
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Application
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Institution & People
Policy
Data/Objects/Records
Application
Infrastructure
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Set of Services
Manage
Accession
Institution & People
Policy
Maintain
Disseminate
Preserve
Data/Objects/Records
Application
Digital Objects
Infrastructure
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Establish Repository
Institutional Needs
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Establish Repository
Repository Role
Collection Policy
Levels of Service
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Establish Repository
Responsibilities
Funding Model
Repository System
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Establish Repository
Articulate Decisions: Policies
Execute Decisions: Procedures
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Sustain Repository
Maintain Political Viability
Monitor Changing Needs
Update Policies/Procedures
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Collection Policy
Creator
Digital Object Function
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Collecting Policy
Format Type
Metadata
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Levels of Service
Preservation Activities
Dissemination
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Level 1
Metadata
Level A
Format
Level B
Format
Level C
Format
A1 Service
B1 Service
C1 Service
Top level searching
and access
Level 2
Metadata
A2 Service
B2 Service
C2 Service
Level 3
Metadata
A3 Service
B3 Service
C3 Service
Good luck!
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Keep the Bits Safe
Digital Objects
Metadata
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Tools
Discovery
Delivery
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Digital Objects
Meaningful
Functional
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Manage
Access Rights
Use Rights
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Preservation Levels
Bit-Level
Functional
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Functional Preservation
Authenticity over Time
Understandable & Functional
Essential Elements
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Preservation Activities
Migration
Emulation
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Describing the Elephant
Manage
Accession
Maintain
Disseminate
Preserve
Commitment
Institutional
Long Term & Ongoing
Defined Responsibilities
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Institutional Repositories
Really Difficult
Fedora and the Preservation of
University Electronic Records
Digital Collections and Archives
Tufts University
Manuscripts and Archives
Yale University
NHPRC
April 2006
Requirements for Trustworthy
Recordkeeping and
Preservation Systems
Ingest Guide
Maintain Guide
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Institutional Repositories
Really Difficult
Requirements for Trustworthy
Recordkeeping and
Preservation Systems
Ingest Guide
Maintain Guide
Negotiate Submission Agreement
Transfer and Validation
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Institutional Repositories
Really Difficult
Negotiate Submission Agreement
Transfer and Validation
Establish Relationship
Define Project
Collect Information and Assess
Value of Records
Assess Record Types
Assess Formats
Assess Identifier Rules
Assess Copyright
Assess Access Rights
Assess Recordkeeping Environment
Assess Feasibility
Finalize Submission Agreement
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Institutional Repositories
Really Difficult
Negotiate Submission Agreement
Transfer and Validation
Create and Transfer SIP
Validate
Transform and Attach Metadata
Formulate AIPs
Assess AIPs
Formally Accession
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Institutional Repositories
Really Difficult
Requirements for Trustworthy
Recordkeeping and
Preservation Systems
Ingest Guide
Maintain Guide
Scheduled Event Types
Irregular Event Types
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Institutional Repositories
Really Difficult
Scheduled Event Types
Irregular Event Types
Incremental Backup of Administrative
Metadata
Full Backup of Administrative Metadata
Full Backup of Records Components
Store
Verify AIP Consistency
Verify Records Components
Check Access and Retention Status
Report on Media Life
Hardware Tests and Maintenance
Window
Security Audit
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Institutional Repositories
Really Difficult
Scheduled Event Types
Irregular Event Types
Digital Object Accession
Retrieval Request
Query Request
Metadata Update Request
Format Transform Request
Remove Record Component Request
Preservation Application Hardware
Environment Replacement
New AIP Format and/or New
Preservation Application
New Records Component Store
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Institutional Repositories
Really Difficult
Scheduled Event Types
Irregular Event Types
(cont.)
Add Additional Representation
Information
Change Standard Computing Platform
Refresh Records Components Media
Respond to Checksum Failure
Respond to Media Failure: Records
Component Store
Respond to Data Loss: Record
Component Store
Respond to AIP Consistency Failure
Institutional Repositories
New England Archivist
Eliot Wilczek Tufts University
March 11, 2006
Institutional Repositories
Really Difficult
Scheduled Event Types
Irregular Event Types
(cont.)
Respond to Media Failure: Administrative
Metadata Store
Respond to Data Loss: Administrative
Metadata Store
Respond to Unintentional Data Damage
Respond to Security Breach
Institutional Repositories
It’s not Just the Technology
New England Archivists
Eliot Wilczek
University Records Manager
Tufts University
Boston College
March 11, 2006
Thank You