Reporting and Evaluation Basics

Stephanie Lampron, NDTAC

Part D Basic Reporting and Evaluation Requirements

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Where do requirements come from?

 Elementary and Secondary Education Act, amended in 2001 (No Child Left Behind) – – – Purpose of Title I, Part D (Sec. 1401) Program evaluation for Title I, Part D (Sec. 1431-Subpart 3) Both subparts have same requirements

How does ED use the data?

   Government Performance and Results Act (GPRA) Federal budget requests for Title I, Part D Federal monitoring

Additional Users and Viewers of the Data You Provide



ED Data Express:

www.eddataexpress.ed.gov



ED CSPR Data:

www2.ed.gov/admins/lead/account/consolidated/index.html

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NDTAC State Fast Facts Pages:

http://data.neglected-delinquent.org/index.php?id=01 

Title I, Part D, Annual Report:

− NDTAC: www.neglected-delinquent.org/nd/data/annual_report.asp

− ED: www2.ed.gov/programs/titleipartd/performance.html

CSPR Reporting Schedule

Data collection: July–January

• Collect data from subgrantees

Reporting: February

• Submit data to ED—first submission

Review: February–March

• ED reviews data for accuracy and follows up with States with problems

Finalize: April–May

• Correction and updates; final submissions 4

NDTAC’s Role in Reporting and Evaluation

Specific to Title I, Part D, Collections



TA Prior to Collection

Webinars, guides, and tipsheets



TA During Collection

Data reviews, direct calls, and summary reports for ED



Data Analysis and Dissemination

GPRA, Annual Report, and online Fast Facts

Related TA

 Data use and program evaluation 5

Part D Reporting and TA Timeline

Year Winter 2012 Spring 2012 Summer 2012 Fall/Winter 2012–2013

6 SY 2009–10 SY 2010-11 Disseminate data

(States report data)

Data calls, verification of submissions

(State final submissions)

SY 2011–12 Data analysis, report preparation

(Data use, analyses)

Provide TA and share tools

(School year ends)

Data analysis, dissemination

(States report data)

Why Are Data Valuable to You and Your Programs?

Common Program Activities

− Needs assessments − Subgrantee monitoring − Application reviews − Program evaluation − Educating others about programs Quality data can be used to provide

objective information

across a number of aspects of Title I, Part D, administrative activities.

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TA Lessons: Tension Points for Part D Data Quality

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2C 2D 1A 1B LEA 1 S2 State Agency S1 SEA LEA 1 S2 Across all:

 Individuals  Collection systems

USED 2E

Individual Programs: Where Data Quality Begins

Individual Programs

SA or LEA SEA USED   If data quality is not a priority at the local level, the problems become harder to identify as the data are rolled up.

If data issues are recognized late in the process, it is more difficult (and less cost effective) to identify where the issues are and to resolve them.

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Role of the Part D Coordinator

 Ultimately, coordinators cannot “make” the data be of high quality, but you may be able to

implement systems, practices, processes, and/or policies

that make high quality a better possibility.

− Understand the collection process − Provide TA in advance − Develop relationships − Develop multilevel verification processes − Track problems over time − Use the data − Link funding decisions to data evidence 10