Transcript Combining Cultures to Create Open Institutional e-Print Archives Making Connections: Connecting People, Connecting Technology ALT/SURF joint one-day conference Amsterdam 10th April 2003

Combining Cultures to Create
Open Institutional e-Print
Archives
Making Connections: Connecting
People, Connecting Technology
ALT/SURF joint one-day conference
Amsterdam 10th April 2003
Combining Forces:
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Jessie Hey
Information
Manager
 Chris Gutteridge
Computer
Programmer

University of
Southampton,
England
Cardigans and Anoraks combine
forces
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Information
Specialist
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Computer Scientist
Connecting People and
Technology
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Followed by a
complementary
presentation developing
the issues from the
Dutch perspective by
Kurt De Belder
Chief of Electronic
Services
(in polo neck?)

Universiteit van
Amsterdam
Workshop progression to make
you open archive aware!
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What do we mean?
What is the OAI-PMH!!!? (Chris)
Subject based and institutional archives (Jessie)
What is the GNU EPrints software? (Chris)
What is TARDIS about and how have we worked
together? (Jessie)
The broader UK vision (Jessie)
The Dutch vision and activities (Kurt)
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Interspersed with lots of questions
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Many catalysts for open archives
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Open as in freely available
– Encouraged by Budapest Open Access
Initiative
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Open as in interoperable
– Encouraged by Open Archive Initiative
Budapest Open Access Initiative
http://www.soros.org/openaccess
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Launched 14th February 2002 by George Soros’s
Open Society Institute
Worldwide coordinated movement dedicated to
freeing online access
Even wealthier institutions afford a small and
shrinking proportion of the 4 million articles a
year
The BOAI
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Providing universities with the means
through institutional self archiving
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Providing support for new alternative journals
offering open online access
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Open societies need open access
Open Archive Initiative
Open Archive Initiative (OAI) – 1st meeting in
Santa Fe, New Mexico 3 years ago
 Now have an significant solution for open
(interoperable) archives in OAI-PMH v 2
(Protocol for Metadata Harvesting) June 2002
 Laid down rules which make search services
for many distributed archives possible
 Your database needs to be OAI-compliant!
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e-Prints or eprints or e-prints
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Electronic versions of research output including:
–
–
–
–
–
Journal articles
Conference papers
Book chapters
Reports
We take a holistic approach and include many items such
as theses
– Others take a very narrow approach to further open access
to refereed papers
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They may include unpublished manuscripts and
papers presented for publication (as copyright allows)
Archives
Common term used for
repositories/stores where authors self
archive their work on the World Wide
Web
 Very different in character to traditional
library archives
 We have therefore used e-Prints service
to clarify our mission
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Entering another phase
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Many enabling technologies, standards, and
protocols to support institutional repositories
already exist e.g. the OAI-PMH protocol to
enable interoperability
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The World Wide Web is taken for granted as
part of the infrastructure
Anorak time
A busy person’s introduction to OAIPMH
 by Chris
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Subject based archives
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Pioneering example is ArXiv set up by Paul Ginsparg in 1991
Based on a culture of High Energy Physics preprints - trad.
Science journal so slow and expensive
I helped produce the paper listing at CERN in the 70s for
circulation around the world the old-fashioned way
Now needs a librarian’s eye to improve the subject navigation,
formats and interface as it is used also by non-techies
Other archives now like CogPrints and RePEc - Working papers
in Economics - but not a huge number
All 3 here started by enthusiasts
arXiv – server weekly usage
Red - Number of connections in each week
Blue - Number of hosts connecting that week (divide by 10 for correct number)
Green - Number of new hosts that week (divide by 10)
eScholarship
The California Digital Library (created 1997) started
producing some discipline based archives: as they
produce more they see that both subject and
institutional archives will emerge and complement
each other.
They might, for example, have a branded research
centre site and a central repository – TARDIS will be
exploring these ideas too
They may contain a variety of e-Prints from preprints
through conference papers through journal articles
through teaching materials or even data (as planned
by MIT)
Institutional Archives
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Reawakening to the value of greater access to an
institution’s research
 Essential increase in visibility of our intellectual
output
 A preservation role (like our traditional archivists?) –
at least a secure system and collaboration on a
complex problem
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I have papers that my colleagues who collaborated with me cannot read or
do not have a copy of because we do not subscribe to that journal
(problem highlighted by the UK Research Assessment Exercise)
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From our departmental database Google will find the paper if we have self
archived it
Range of Software Options for
Archives/Repositories
GNU EPrints [Southampton]
 DSpace [MIT/Hewlett Packard, USA]
 CDSware [CERN, Geneva]
 ARNO [Tilburg]
 ETD-db for theses [Virginia Tech, USA]
 Greenstone for digital libraries [New
Zealand]
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Supporting Software
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Software such as GNU EPrints from IAM
group University of Southampton is free
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Pioneered by Prof. Stevan Harnad
to further the cause of self-archiving
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EPrints 2 developed by Chris
Gutteridge
Eprints mailing lists indicate takeup is global and new users
feedback into EPrints (e.g. language)
Anorak time
What is GNU Eprints 2?
 by Chris
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Our TARDIS project – what is it
about?
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Targeting Academic Research for Deposit and
Disclosure (as it says on the tin)
 Building Towards a Sustainable e-Print service
for Southampton research
 Multidisciplinary collections with views for
communities
 Extended model with mediated deposit
 Input to design of the software to match
institutional repositories’ needs
 Presentations and documents at
http://tardis.eprints.org/
Time of preparatory work with
departments, software and library
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Looking at departmental practice – environmental
assessment
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Modifying aspects of software relevant to working
on a broader front
– Incorporating good library practice
– Involving Human Computer Interaction lecturer
e.g.
• Submission process
• Publication types
• Format of output
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Involving other librarians – e.g. workshop in
March
Examples of current departmental
web site publication data at
Southampton University
Department
Books
Journal
articles and book
chapters
Archaeology
Chemistry
Economics
Electronics and Computer
Science
English
Maths Education
Politics
Health Professions
and Rehabilitation Sciences
47
13
9
131
205
1115
348
6877
62
21
49
8
181
149
89
324
Full text
2
111
89
866 (personal web
sites not counted)
3
34
6
0
Some other observations – how can
we best complement their practice?
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Astronomy importing data from arXiv
Economics feed into RePEc global archive
Physicists may search SPIRES library
database linked to arXiv (recent survey
results)
 School of Health Professions is example of
clear, well organised publications listing for
staff but no full text
 Academics have many demands for
publications listings in a variety of formats
Copyright concerns must be
addressed
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Raising awareness of key issues and making
help visible to depositor
 RoMEO project – publisher copyright policies
and self-archiving table found useful to both
our librarians and academics
The impact of copyright ownership on open access.
EUSIDIC Spring Meeting. Karlsruhe, 18 March 2003
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Creating author deposit agreement for ePrints Soton
Working together
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Understanding what we both mean by
fundamental concepts:
Preservation
Cosmetic
Understanding how the parts we care about
affect the other’s concerns – chicken and
egg!
Library concerns v. database concerns
Listening and explaining!
Open Archives Forum disseminates
information about European activity
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An Aim: stimulating building of an open archives
infrastructure in Europe
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Found country activity in:
Austria, Belgium, Denmark, Finland, France, Germany, Ireland,
Italy, Norway, the Netherlands, Portugal, Russia, Sweden,
Switzerland, UK
and 20 countries were at Geneva workshop in October 2002
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2nd Workshop – Open Access to Hidden Resources
Lisbon Portugal 5-7 Dec 2002
for Libraries and Archives to explore viability of open archive
approach
We’re not alone – support from
the USA
The Case for Institutional Repositories:
a SPARC position paper – prepared by
Raym Crow July 2002
Supplemented by:
 SPARC Institutional Repository
Checklist and Resources Guide October
2002
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FAIR programme – support in the
UK
£3 million on 14 projects starting August
2002
 Clusters:
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– Museums and Images
– E-Prints
– E-theses
– IPR
– Institutional portals
UK Focus on Access to
Institutional Resources – e-Prints
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TARDis: Targeting Academic Resources for
Dissemination and dISclosure
 SHERPA: broader - Consortium of Research
Libraries – filling archives and joint
infrastructure
 HaIRST: A testbed for Scotland
 ePrints-UK: also investigating subject
structure using Dewey classification
ePrints-UK
architecture*
* reproduced with permission
FAIR: UK vision to increase access
to scholarly assets
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FAIR programme for a Focus on Access to
Institutional Resources
Inspired by the vision of the Open Archives Initiative
(OAI) that digital resources can be shared between
organisations based on a simple mechanisim
allowing metadata about these resources to be
harvested into services
To support the disclosure of institutional assets:
To support access to and sharing of institutional
content within Higher Education and Further
Education and to allow intelligence to be gathered
about the technical, organisational and cultural
challenges of these processes…
TARDis – to summarise
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Providing an exemplar institutional archive at
Southampton – practising what we preach
and building on the software and advocacy
examples provided by Southampton people
 Combining self-archiving (including
departmental archives) and an institutional
archive (mediated by the library)
 Feeding back new demands of each into the
EPrints software as librarians (not techies)
Describing the vision – but can we
change the university culture(s)?
Next stage - Moving on to the
Dutch perspective
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Philosophy
Practice
Producing Services
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How do they relate to our UK experience as
illustrated by our e-Prints Soton handout?
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Thank you - Chris Gutteridge
And on to Kurt De Belder
and Jessie Hey