Transcript Document

e-Prints Soton
– an introduction
Jessie Hey / Pauline Simpson
13 March 2003
University of Southampton
E-Prints Soton - beginnings
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Project
sustainable University model
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TARDis Project
– Targetting Academic Research for Deposit and Disclosure
– HEFCE – JISC Programme Focus on Access to Institutional
Resources
– Other UK Universities : Glasgow, Nottingham, Strathclyde
etc
– Joint project : UL, ECS, ISS and Academic Community
– Ends Jan 2005
Project Personnel
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Project Director –
Sheila Corrall
Project Manager –
Pauline Simpson
Researchers –
Jessie Hey (Advocacy)
Chris Gutteridge
(Software)
Admin –
Natasha Lucas
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Steering Group
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Sheila Corrall (Acad Serv)
Mark Brown (Library)
Les Carr (ECS)
Peter Hancock (ISS)
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e-Prints Soton
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TARDis Outcomes
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Dynamic e-Print service for Southampton research (2000)
Multidisciplinary collections vs discipline based
Extended model – mediated deposit
Secure storage of research output
Software redesign to support institutional repositories
– Reveal - Academic, Cultural, and Technical barriers
– Demonstrate multi-department working
– e-Print Archives label
• Archives – historical - secure
• E-Prints
Overview
Introducing e-Prints
 Background
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– Open Archives
– Subject and Institutional Archives
e-Prints Soton
 Librarian and Faculty interaction
 Looking ahead
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Introducing e-Prints
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What is an e-Print?
Simply an electronic version of an academic
paper
e.g.
Journal article (as copyright allows)
Preprint
Postprint
Working paper
Book chapter
Conference paper
Thesis
Technical report
Many catalysts for open archives
e.g. Open Archive Initiative (OAI) – 1st
meeting in Santa Fe, New Mexico 3 years
ago
 Now have an significant solution for open
(interoperable) archives in OAI-PMH v 2
(Protocol for Metadata Harvesting) June 2002
 Laid down rules which make search services
for many distributed archives possible
 Your database needs to be OAI-compliant!
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Budapest Open Access Initiative
http://www.soros.org/openaccess
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Launched 14th February 2002 by George Soros’s
Open Society Institute
Worldwide coordinated movement dedicated to
freeing online access
Even wealthier institutions afford a small and
shrinking proportion of the 4 million articles a
year
The BOAI
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Providing universities with the means
through institutional self archiving
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Providing support for new alternative journals
offering open online access
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Open societies need open access
To keep up to date
Peter Suber keeps up to date with all
these activities with the Free Online
Scholarship Movement
Read his FOS newsletter and now weblog
And his Timeline to appreciate the real
momentum for self archiving!
Subject-based Archives
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Pioneering example is arXiv set up by Paul Ginsparg in
1991
Based on a culture of High Energy Physics preprints - trad.
Science journal so slow and expensive
I helped produce the paper listing at CERN in the 70s for
circulation around the world the old-fashioned way
Now needs a librarian’s eye to improve the subject
navigation, formats and interface as it is used also by nontechies
Other archives now like CogPrints and RePEc - Working
papers in Economics - but not a huge number
All 3 here started by enthusiasts
arXiv – server weekly usage
Red - Number of connections in each week
Blue - Number of hosts connecting that week (divide by 10 for correct number)
Green - Number of new hosts that week (divide by 10)
eScholarship
The California Digital Library (created 1997) started
producing some discipline based archives: as they
produce more they see that both subject and
institutional archives will emerge and complement
each other.
They might, for example, have a branded research
centre site and a central repository – TARDis will be
exploring these ideas too
They may contain a variety of e-Prints from preprints
through conference papers through journal articles
through teaching materials or even data (as planned
by MIT)
Institutional Archives
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Reawakening to value of greater access to an
institution’s research
 Essential increase in visibility of our intellectual
output
 A preservation role (like our traditional archivists)
– I have papers that my colleagues who collaborated with me cannot
read or do not have a copy of because we do not subscribe to that
journal (highlighted by the UK Research Assessment Exercise)
– From a departmental database Google can find it if we have self
archived it
2nd Workshop on the Open Archives Initiative
(OAI): Gaining independence with e-print
archives and OAI 17-19th October in Geneva
Where
the web
was born
A lively European meeting and
oversubscribed
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Aim: To guide individuals and institutions interested in
pursuing open access solutions to scholarly
communication but also an update on progress…
 Presentations on the web and webcast and a
bibliography http://documents.cern.ch/age?a02333
One of the conclusions:
 Less emphasis needed now on underlying
technology eg Open Archive Initiative Protocol for
Metadata Harvesting (OAI-PMH) which provides the
vital interoperability framework.
Open Archives Forum disseminates
information about European activity
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An Aim: stimulating building of an open
archives infrastructure in Europe
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Found country activity in:
Austria, Belgium, Denmark, Finland, France,
Germany, Ireland, Italy, Norway, the Netherlands,
Portugal, Russia, Sweden, Switzerland, UK
and 20 countries were at Geneva workshop in
October
Entering another phase
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Many enabling technologies, standards, and
protocols to support institutional repositories
already exist e.g. the OAI-PMH protocol to
enable interoperability
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The World Wide Web is taken for granted as
part of the infrastructure
Supporting Software
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Software such as EPrints from IAM group
University of Southampton is free
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Pioneered by Prof. Stevan Harnad
to further the cause of self-archiving
EPrints 2 developed by Chris
Gutteridge
Eprints mailing lists indicate takeup is global and new users
feedback into Eprints (e.g. language)
We’re not alone
The Case for Institutional Repositories:
a SPARC position paper – prepared by
Raym Crow July 2002
Supplemented by:
 SPARC Institutional Repository
Checklist and Resources Guide
November 2002
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Cultural and management issues
come to the fore
Libraries poised to play a pivotal role –
learning how……..
 Institutional Repositories: a Workshop
on Creating an Infrastructure for
Faculty-Library Partnerships October
18th 2002 in Washington, DC
 Involvement can bring a new closer
bond between library and faculty
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Example of UK planned activities to
increase access to scholarly assets
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FAIR programme for a Focus on Access to
Institutional Resources
Inspired by the vision of the Open Archives Initiative
(OAI) that digital resources can be shared between
organisations based on a simple mechanisim
allowing metadata about these resources to be
harvested into services
To support the disclosure of institutional assets:
To support access to and sharing of institutional
content within Higher Education and Further
Education and to allow intelligence to be gathered
about the technical, organisational and cultural
challenges of these processes…
FAIR programme
£3 million on 14 projects starting August
2002
 Clusters:
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– Museums and Images
– E-Prints
– E-theses
– IPR
– Institutional portals
UK Focus on Access to
Institutional Resources – e-Prints
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TARDis: Targeting Academic Resources for
Dissemination and dISclosure
 SHERPA: broader - Consortium of Research
Libraries – filling archives and joint
infrastructure
 HaIRST: A testbed for Scotland
 ePrints-UK – also investigating subject
structure using Dewey classification (with
OCLC in USA)
TARDis
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Providing exemplar institutional archive at
Southampton – practising what we preach
and building on the software and advocacy
examples provided by Southampton people
 Combining self-archiving (including
departmental archives) and an institutional
archive (mediated by the library)
 Feeding back new demands of each into the
EPrints software as librarians (not techies)
New opportunities for added
value services
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Using search services e.g. Arc and OAIster,
Scirus
Could also have more specific subject ones
Navigation using services such as CiteBase
Finding references e.g. ParaCite
New services we haven’t thought of yet
Incorporating search engines which find all
that is available on both the visible and
invisible web….
Find the pearls
Search engine adds OAIcompliant databases
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Scirus.com, the web search engine for scientific
information launched by Elsevier Science in 2001,
has now made 4 additional OAI sources available
to its users.
Next to arXiv.org, already available since the
beginning of this year, Scirus now includes NASA
(incl. NACA and LTRS), CogPrints, The Chemistry
Preprint Server (CPS), and The Mathematics
Preprint Server (MPS). The data were added by
using the OAI-PMH protocol.
Scirus now offers its users 107 million science
specific pages, including over 17 million
proprietary records that cannot be found using
generic search engines September 2002
A current departmental publications
database to collaborate with
Surveying Southampton - examples
Department
Books
Journal
Articles and book chapters
Full
text
Archaeology
47
205
2
Chemistry
13
1115
111
Economics
9
348
89
Electronics and
Computer Science
131
6877
866 (personal web
sites not counted)
English
62
181
3
Maths Ed
21
149
34
Politics
49
89
6
Some other observations
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Astronomy take data from arXiv
Economics feed into RePEc
Physicists may search SPIRES library
database linked to arXiv (recent survey)
School of Health Professionals has very nice
publications listing for staff but no full text
Many demands for publications listings in a
variety of formats
e-Prints Soton
University of Southampton e-Prints
Service
 Concentrate on research output
 Collaborate with schools
 Postgraduate and up
 Diverse publication types and format
types – may later steer to preferred
Librarian and Faculty Interaction
is Fundamental
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Helping gather information
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– School/group plans/needs for full text and
publication data
– How can we best help each other?
– What services will make depositing/finding ePrints easier?
Being an essential part of the process of adding
metadata (TARDis team) – search services have
rejected databases with poor metadata
Teaching academics, if required, how to produce
papers in electronic form and advising on formats
and systems for preservation
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Liasing with academics
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Finding opportunities to discuss e-Prints
at relevant meetings, forums
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Establishing/maintaining contacts
– Policy makers, research support,
webmaster, champions
Developing the message – to
academics:
What is e-Prints Soton?
e-Prints Soton is the name of the University of Southampton e-Prints Service – a service
which will provide a growing database of research literature from the University of
Southampton.
e-Prints are electronic copies of any research output (journal articles, book chapters,
conference papers etc even multimedia). They may include unpublished manuscripts and
papers prepared for publication (as copyright allows).
An e-Print archive is an internet based repository of such digital scholarly publications which
can provide immediate and free worldwide access benefiting both author and reader.
The service provides a simple mechanism for enabling researchers to deposit the full text of
their work (self-archiving) or to give it to the central service to deposit for them (mediated
archiving).
It offers advice and guidance on issues such as metadata, formats and copyright. It will aim to
ensure the quality of the metadata being added.
It provides a complementary service to traditional catalogues and learning resources.
Why deposit your research in e-Prints Soton?
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To make your research more visible and available
To promote your work and that of other academics within your community at the
University of Southampton
To use it as a secure store for your research publications - which can help you to
respond to the many requests for full text and publication data
To contribute to national and global initiatives which will ensure an international
audience for your latest research (other universities are developing their own archives
which, together, will be searchable by global search tools)
Help and Background Information
Contacts:
For general enquiries email [email protected] 02380-596112
To discuss developing the service for your department or subject area contact Jessie Hey
[email protected] 02380-596112 or your subject liaison librarian
The early development is supported within the UK FAIR programme by the TARDIS project
whose website http://tardis.eprints.org/ provides additional information
http://www.library.soton.ac.uk/
Looking Ahead
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Learning lessons from pilot areas
Practical improvements for both mediated
and self-archiving services
Involvement in testing, feedback
Growing efficient services and skills to
support process
Using copyright advice from ROMEO project
Publisher copyright policies and self-archiving
Looking ahead – the bigger
picture
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Rolling out and sustaining input is the key
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Contributing to wider UK activities
 Contributing to university policy
 Contributing to international search services
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Easier access leading to better research!
For further information and to
work with the new schools
– Jessie Hey
tel. 26112 or 07900 584204
[email protected]
– Natasha Lucas (usually am) for admin etc
– tel. 26112 [email protected]
– Library website
– TARDis website http://tardis.eprints.org/