Transcript Word Tips Objectives • • • • • • • • • • • • • Open and close MS Word Learn the parts of the Word window Learn the toolbar, their buttons, and what they.

Word Tips
Objectives
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Open and close MS Word
Learn the parts of the Word window
Learn the toolbar, their buttons, and what they do
Create and save a new Word document
Enter text
Select words, lines, paragraphs
Format text by changing alignment, font, font size, and font style
Create bulleted text
Insert and size clip art from Clip Art Gallery
Insert and size clip art from a file
Use Spell Check
Use Print Preview
Print a document
To Get Started…
• Open Word by going to the “Start”
button, finding Microsoft Office and then
Word
• Another way to open Word is to doubleclick on the blue Word icon that may be
on your desktop
Toolbars
• Word uses the
following toolbars
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Standard
Formatting
Drawing
Status
• Also the ruler and
task pane are visible
Standard Toolbar
• The common applications used here are
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New
Save
Cut
Paste
Help
-- Open
-- Print
-- Copy
--Tables
-- Show Marks
Formatting Toolbar
• The common applications used here are
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Style
Font size
Alignment
Numbering
Borders
-- Font
-- Bold/Italics/Underline
-- Indent
--Bullets
-- Highlighter and Text color
Status Toolbar
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Cursor location
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-- Current section
-- Line Number
--Total number of pages
-- Column Number
Mode Indicator
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Current page
From top of page
OVR if this one is black you will write over your work if you try to edit
Spelling and Grammar Status
Task Pane
• Use the task pane to
quickly access
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Clip art
Blank document
Help
Clipboard
Styles and formatting
Ruler
• Some things you might measure in a
document
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Page width and height
Margins - top, bottom, left, right
Header and footer heights
Column widths
Table cell width and height
Tab indentions
Image size or distance from other page parts
Different Views
• Normal
– In this view you can not see graphics
• Web Layout
– How the page will look on the Internet
• Outline
– Need to use paragraph styles for this view to work properly
• Reading
– This is easier to read, but not how page will print
• Print
– This view shows you exactly how the document will look on a
printed page. Here you can see any graphics or tables as well. This
is the easiest view to work in.
Page Setup
• File – Page setup
– Margins
– Paper size
– Paper source
– Layout
Save Document
• It is a good habit to save your document
when you create it and then to often click the
save icon to ensure that you do not loose
data
• Remember that the default location is “My
Documents” and the default file name is
“Document1.doc”
• You may change either of these defaults
when you first save your presentation
Add and Format Text
• Once you start typing in your document you
may change the way the document looks
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Styles
Font dialog box (or use Formatting toolbar)
Format painter
Bullets
Borders and shading
• In order to make changes to a word or line
you first have to highlight the text
Clip Art
• You can add graphics to a document to add
interest
– Insert – Picture – Clip Art
– Insert – Picture – File
– Task pane – Clip Art
• Once you have a graphic in place you can
change the size or location if needed
Clip Art
• To change the location of graphic
– Right-click on graphic, choose “Format Picture”,
then go to the “Layout” tab and choose “Square”
• To change the size of graphic
– Right-click on graphic, choose “Format Picture”,
then go to the “Size” tab and enter the dimensions
you need
– You can also change the size by grabbing the
handles around the graphic and dragging to the
needed size
Tips
• Use the “Show-Hide” button to see the
formatting marks so you can double-check
the formatting in a document
• Use “Spell Check” to double-check your work
before you print
• Check “Print Preview” before you print to
catch any problems in alignment, formatting
or number of pages
Print
• Once you have finished you are ready to print
your document if you need hard copies
• You can print right from “Print Preview” or
through “File” then “Print”
• The “Print Dialogue” box allows you to
choose how you want to print out a hard copy
– Options
• Number of copies
• Which pages need to be printed