Transcript EVAAS Roster Verification (RV) Webinar April 14, 2015 NHCS Testing and Accountability Department Agenda Participants will     Identify tasks for each of the four verification windows Decide to.

EVAAS Roster Verification
(RV) Webinar
April 14, 2015
NHCS Testing and Accountability
Department
Agenda
Participants will
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Identify tasks for each of the four verification windows
Decide to designate an assistant principal as the, “school
roster verifier”
Review teacher lists to
 Provide teachers access to the RV process
 Add/remove teachers
 Add/remove course rosters
Calculate
 Student teacher assignment
 Percent of instruction
Timeline
Principal Preview Window: April 13-26
 Check teacher list to be sure all who will verify rosters
are listed.
 Add teachers who are not on the Roster Verification list
and make sure they have the correct permissions.
 Add or remove rosters for teachers.
 Consider building capacity for assistant principal by
expanding permissions for the assistant principal.
School Roster Verifier (SRV)
 SRV can see everything in roster verification screens that
the school administrator can see.
 Performs the same roster verification actions that the
school administrator performs.
 Add, remove, and restore rosters.
 Add or remove teachers on the school’s roster verification
teacher list.
 Add, remove, and restore students on rosters.
 Edit the amount of instructional responsibility on rosters.
 Move rosters for an unavailable teacher up to the school.
 Send rosters back to teachers.
 Verify and submit rosters.
Preview Window:
During the Preview window, you might need to add:
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CTE teachers (high school)
K-3 teachers (Amplify should have added these teachers)
Exceptional Children's teachers
ESL teachers
AIG teachers
Teachers of special programs or targeted intervention classes, if applicable
Reading and math specialists/coaches, if applicable
NOTE: Itinerant teachers can access rosters from multiple schools through one account
If a teacher has rosters at multiple schools, the teacher can now access rosters at each of the
schools from any single EVAAS account that has access to roster verification.
Getting Started
Reports: Select ACTIVE Roster
Verification
Step 1: Select, Manage Teachers’ List
Step 2: Verify all teachers are listed and make
additions, deletions and adjustments.
1. Correct teachers who are listed.
2. Add teachers who are not listed.
3. Delete teachers that left months ago.
Step 3: Fix all “red person icon”
accounts.
Step 3: Continued
Step 4: Fix all “schoolhouse icon”
accounts (teachers who have accounts
at other schools.)
Step 4: Continued
Step 5: Add or remove teachers
Window 2: Teacher Roster
Verification: April 27-May 24
 Please consider asking teachers to wait until after the
May 15 student data update
Teacher Roster Verification: April 27May 24
For each student:
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Set Student + Teacher Assignment to the proportion of the
semester or school year that the teacher and this student were
assigned to each other.
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Set Your % of Instruction to the proportion of the semester or
school year that the teacher taught the student this subject. If
another teacher or specialist was responsible for some of this
student's instruction in this subject, the teacher's percentage of
instruction will be less than 100.
Teachers may add their own rosters
and utilize the new “copy” feature
 Step 1: Select, Add/Remove Roster
Step 2: Select, Add Roster.
Step 3: Select “Test Name” and then
the “option”
“Add a blank roster” is
utilized when there are
no rosters on the
teachers list
“Add a roster that
contains students from
an existing roster” is
utilized when there is a
student roster in place
and the teacher wants to
use that same student
roster or another subject
Teacher Roster: Essential
Questions
Did I teach the child the
entire year?
Am I the only teacher
responsible for teaching
the subject?
New Resource: Student + Teacher
Assignment
Sample: If the student (or teacher) arrives and begins on Day 16
of the school year, then the Student Teacher assignment is 92%
New Resource: Examples/scenarios
 Samples include teaching situations when more than one
teacher is claiming instructional responsibility for a
student in a tested* subject
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regular classroom teachers and other teachers providing
instruction such as AIG, EC, ESL, math; and
reading specialists in team teaching, co-teaching, push-in, or pullout instructional situations.
 The total minutes the subject is taught should be
calculated using the total minutes of instruction possible
may be best calculated by the day, week, month, or
year.
Scenario: Co-teaching
 An EC teacher* and a regular classroom teacher plan
and implement instruction for all students in a Math I
course.
 Process:
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The classroom teacher will claim 50% for all of the students in the
classroom.
The EC teacher will create a roster with all students in the
classroom and will claim 50% for all of the students in the
classroom (not just those on her caseload) in the column called
Your % of Instruction.
*Also applies to AIG, ESL, and other support teachers
Scenario: Push in
 Identified students receive additional instructional
support provided by specialists within the regular
classroom environment.
 The specialist(s) provide(s) instruction to specific
students and may or may not engage with and/or assist
other students.
 For purposes of Roster Verification all teachers claim
partial instructional responsibility for the identified
students.
 The classroom teacher claims full instructional
responsibility for students in her classroom who are not
identified for additional support services in this content
area.
Scenario: Pull-out (Not during the
regular instructional period)
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A student receives math instruction in the regular classroom
setting. In addition, the AIG teacher* provides math instruction
to the student outside of the regular classroom setting.
Process: The first step in calculating the percentage of instruction
is to add up the total minutes of math instruction possible.
The regular classroom teacher instructs the student in math for 90 minutes a day (90
min x 5 days = 450 min per week).
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The AIG teacher provides 45 minutes of math instruction outside of the classroom 3
times per week (135 min per week).
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The total math instruction provided per week is 450 minutes + 135 minutes = 585
minutes.
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The regular classroom teacher calculates 450 minutes (her instructional minutes)
divided by 58 5minutes (total instructional minutes possible) and determines her
percentage was 77%. (450/585 = .77) She enters 77% in the Your % of Instruction
column.
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The AIG teacher calculates 135 minutes (his instructional minutes) divided by 585
minutes (total instructional minutes possible) and determines his percentage was
23%. (135/585 = .23) He enters 23% in the Your % of Instruction column.
*Also applies to EC, ESL and other support teachers
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