Position Descriptions A Tool with Many Uses Agenda Introduction Role of Managers & Supervisors Role of Human Resources Preparing & Reviewing Position Descriptions by Departments IU Guidelines.
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Position Descriptions A Tool with Many Uses Agenda Introduction Role of Managers & Supervisors Role of Human Resources Preparing & Reviewing Position Descriptions by Departments IU Guidelines & Policies Reviewing Position Descriptions by UHRS Position Description Checklist Questions Introduction PURPOSE OF A POSITION DESCRIPTION Purpose of a Position Description Recruiting Performance Management Reorganization Succession Planning Market Pricing Classification & Compensation Position Description Training & Development Section One ROLE OF MANAGERS & SUPERVISORS Position Description Process Create or Update Review and Classify Communicate Role of Managers & Supervisors Create New Position Description Update Positions • Duties & Responsibilities • Qualifications Review & Maintain Monitor Change • Department • Position Section Two ROLE OF HUMAN RESOURCES Section Three PREPARING & REVIEWING POSITION DESCRIPTIONS BY DEPARTMENTS Preparing & Reviewing Position Analysis – Process of gathering, analyzing & organizing information about needs of unit & work assigned to position. Section Four IU POSITION DESCRIPTION GUIDELINES Position Description Guidelines Title A. Primary Role General Summary of the position Useful when posting the position Tip: Write the primary role after completing the primary duties & responsibilities. Position Description Guidelines B. Primary Duties & Responsibilities Describe the essential functions with overall importance to being successful in position. The main section used to classify a position by UHRS Tip: The position description is not an exhaustive list of every task the position performs. Position Description Guidelines C. Qualifications Minimum Education Minimum Experience Required Knowledge, Skills, Abilities Equipment Utilized Determines eligibility for the position Used to classify the position Position Description Guidelines D. E. F. G. H. Level of Decision Making Scope & Impact Direction Provided to Others Physical Requirements Comparable Positions Organizational Charts Used to classify the position Position Description Guidelines Tip: When writing a position description, avoid the “inflationary effect” that can occur when describing the extent of responsibilities or scope inherent in a task. Also, avoid the “wish list” of skills or personality traits. Focus on the work, not the employee. Section Seven REVIEWING POSITION DESCRIPTIONS BY UHRS Reviewing by UHRS FLSA Exemptions Support and Service Positions Job Job Spec Professional Positions Exempt or Non-exempt Level of work Section Six POSITION DESCRIPTION CHECKLIST Conclusion QUESTIONS?