Transcript The New Initiative MCCVLC Advisory Council Meeting November 19, 2013 The MCCVLC Next Generation Task Force: Assumptions revealed: • The current model is built for.

The New Initiative
MCCVLC Advisory Council Meeting
November 19, 2013
The MCCVLC Next Generation
Task Force:
Assumptions revealed:
• The current model is built for institutions and not for
students – the process is very fragmented in the students’
mind,
• Students view the MCCVLC as the last option to getting a
course,
• There is increased competition in the market place,
• Data shows an unmet need,
• Institutions are not incentivized to grow their online
offerings, and
• The name itself, Michigan Community College Virtual
Learning Collaborative, is obscure and students do not
know what it means.
On the horizon…
MCCVLC Next Generation Task Force Outcomes
• Quality – Student focused
• Collaboration – Resource maximization
strategy
• Market Share – Shift from courses to
credentials of value and address the
unmet/untapped potential
On the horizon…
New name – Michigan Colleges Online
• Micollegesonline.org
• Michigancollegesonline.org
• Michigancollegesonline.com
Funding for the Initiative:
• $1.1 million from State budget
• $100,000 from MCCA Reserves
On the horizon…
Governance
• MCCA Board of Directors
• MCO Governing Board
• MCO Advisory/Operating Committee
• Stakeholder Groups
•
•
•
•
•
•
•
•
Chief Academic Officers
Distance Learning Administrators
Business Officers
Student Services Administrators
Registrars/Enrollment Administrators
Librarians
Financial Aid Administrators
Chief Information Officers & IT ARB
On the horizon…
MCO Pilot Project Outcomes
• Course Aggregator (MCO Course Extraction and Integration Tool)
• Improved Infrastructure
• Improved Analytics
• Digital Credential Pathway Tool
• Course/Object Repository
• Collaborative Help Desk
• Improved Financial Aid Process
• Collaborative Early Alert System
• Marketing
• Improve ROI for Institutions
• Human Resource Requirements
• Certified Online Courses & Faculty
• Rebranding
• Improved Horizontal & Vertical Articulation
• Professional Development
On the horizon…
Stakeholder Input
Determine
business
requirements
Translate
into
functional
requirements
Determine
evaluation
criteria
Evaluate
vendors /
solutions
against
criteria
Perform
vendor
/solution
review and
select.
Design Considerations for NextGen System
Design Aspects
• Mobile First
• UX (User Experience)
• Don’t Make Me Think
• Integrated Experience
• Flat Design
• Standards Based
• HTML5
• Open Source Stack
• REST API
Functionality Aspects
• Build In Data Analytics
• Collaborative – Social Tools
• Login Credentials
• Social Media Links
• Assessment Tools
• Organization Tools
•
•
•
•
Scheduling
Messaging
Dashboards
Contextual Tools
• Search Engine Optimization
On the horizon…
Course Aggregator – Software that will identify
equivalent course sections that meet the
requirements for multiple colleges and curricula,
enable students to view real time course availability.
The tool will integrate with the colleges’ registration
system for course availability.
Course Aggregator
• Review Legacy Interfaces
• Real-Time Integration Widget
• College Managed Course Inventory Control
• Manages what “online courses” are shared with other colleges in
Michigan
• Manages what MCO courses students can selected within the
registration process of their college SiS system
• Online Course Request
• Analytics
• Selector Analytics Data Collector
• Trend Student Activity
• Dashboard
On the horizon…
Improved Infrastructure – New robust registration system,
that allows for automatic enrollments into desired courses
through the MCO website.
Course Aggregator: MCO Shared Course Inventory Model
Route 1
College s
Website
Existing
Existing
College Course Registration Process
New
Student
Online
Registration
(New Widget)
Bolt on Class Inventory Selector Tools
Route 2
Start at
MCO Website
New Course Inventory Feed Process
(Collect Inventory)
Analytics
MCO Web
Portal
MCO Class Registration Process
New Course Inventory Update
Process (Consume Inventory)
Integration Within Existing
Registration System
On the horizon…
Course & Program Analytics – Data warehouse that
supports analytics to inform college strategic
planning. Potential data reports could include course
searches, enrollment requests/completions, top
courses enrolled, closed courses and website
analytics.
On the horizon…
Digital Credential Pathway Tool - A career planning
tool that enables a student to develop a personalized
map for an academic path, skills path and experience
path.
The What’s Next Dashboard
Will this Move the Needle ?
Can we build a system that answers “What’s Next” within the
following contexts?
 Selecting a Career (program / major)
 Enroll in classes (Starting a Term)
 Complete classwork
 Starting the Next Term
Strengthening Student Success
Build
Completeness
Into each Level
Answer What’s
Next at Each
Level
Select the Right
Career & Path
(Vision &
Strategy)
Select a
Career
Select a
Major
Develop
Edu Plan
Understand Your
Wiring
(Awareness)
Learning
Style
Personality
Profile
Online Skills
Enroll in Classes
(Execution)
Finding the
Right Class
Tuition
Attend and
Complete Classes
(Execution)
Term Plan
Feedback
Mentorship
Progression
Start the
Next Term
Complete
Degree
Find a Job
Student Pathway to Credential View
Demo Link: http://mcopoc.elasticbeanstalk.com/stupathways
On the horizon…
Collaborative Early Alert System – A student
relationship management system that supports the
student engagement lifecycle. Develop a faculty
dashboard that provides analytics and alerting tools
to help shape student behavior.
On the horizon…
Course & Object Repository – A Michigan-based
learning object repository that supports instructional
design processes through the discovery and
integration of open-source content. Supports
content scaffolding, peer discovery and collaboration
and workspace sharing.
On the horizon…
Collaborative Help Desk – A help desk that supports
student inquiries by utilizing a shared service model.
 Clarify core instructional supports needs. Is the
adoption of Technology in HE shifting the support
model?
 Determine options for a service model





Costing Saving within an aggregated model
Helpdesk Ticketing System
Proxy Password reset solution
Common support repository for core systems
Metrics
On the horizon…
Improved Financial Aid Process – Upgrade the
financial aid tool and process to allow for quicker
enrollments of students with financial aid.
 Clarify core supports needs.
 Establish critical information needs
 Develop common rules/standards
 Design functional support
 Determine options for an integration tool.
On the horizon…
• Marketing – Develop specific marketing strategies for
new student populations including, veterans, dualenrollment, non-credit opportunities as well as
international students.
 Clarify core support needs for college marketing specific
to new populations.
 Website
 Print
 Determine collaborative options for a service model




Dual-enrollment
Veterans
Non-Credit opportunities
International students
On the horizon…
• Improve ROI for Institutions – Refine the business model to
remove barriers to collaboration and identify intrinsic and
extrinsic rewards at every level.
• Human Resource Requirements - Examine personnel needs
and restructure staffing for the Initiative with an eye to
meeting the commitments.
• Certified Online Courses & Faculty – Commitment to a
revisited MCO Course Rubric and Certification for all offerings
through the MCO.
On the horizon…
• Rebranding – Formally approve the name of the organization
as “Michigan Colleges Online”. As desired, each member of
the organization could co-brand themselves College Name
Online (i.e. Schoolcraft Online).
• Improved Horizontal & Vertical Articulation – Establish
agreements that simplify the transferring of credits/courses
between community colleges and with universities.
• Professional Development – Establish a Professional
Development Management Team to create events, including
campus-based and regional workshops, conferences, webcasts
and learning objects to support faculty and staff development
as needed across the state.
Next Steps…
• Stake holder sign up
•
•
•
•
•
•
•
•
•
•
•
•
•
Course Aggregator (MCO Course Extraction and Integration Tool)
Improved Infrastructure
Improved Analytics
Digital Credential Pathway Tool
Course/Object Repository
Collaborative Help Desk
Improved Financial Aid Process
Collaborative Early Alert System
Marketing
Improve ROI for Institutions
Rebranding
Improved Horizontal & Vertical Articulation
Professional Development
Next Steps…
•
•
•
•
•
•
Stakeholder Input
Architectural Review Board
Request for Proposals
Development
Beta Test Sites
Roll out
Stakeholder Input
Stakeholder Input
Ronda Edwards
Executive Director – MCCVLC
[email protected]
Randall Melton
Chief Technology Officer
[email protected]