Transcript Sponsoring Consortium for Open Access Publishing in Particle Physics SCOAP – NOW! Ann Okerson ALA Midwinter January 2013

Sponsoring Consortium for Open Access Publishing in Particle Physics
3
SCOAP
– NOW!
Ann Okerson
ALA Midwinter
January 2013
Refresher: What/Who is
SCOAP3?
• An innovative model to achieve open access to peerreviewed journals in high-energy physics (HEP).
– Converts HEP articles in the leading journals to “gold”
open access.
• SCOAP3 converts an ENTIRE discipline – first ever.
• The objective is to convert content in these journals
from their current subscription-based model to open
access, while preserving the values provided by
quality publishers and publications.
– Quality assurance in the publication process (peer review
and editorial services).
– Provision of the final published versions.
What/Who is SCOAP3?
• The product of extensive coalition-building with
stakeholders in the community of scholarly
communication across the world.
– Researchers/authors, funders, libraries and
publishers.
• CERN, the center of the global high-energy physics
community, has led the SCOAP3 efforts and will
administer/host this effort going forward, sharing
leadership with the global community.
• Budget envelope: 10M€/year (2014-2016).
SCOAP3 Steering Committee
“to co-ordinate the SCOAP3 tendering process, designing the consortium
governance, and bringing the initiative into its operational phase”
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Jun Adachi, NII, Japan
Paul Ayris, JISC Collections, U.K.
Stefano Bianco, INFN, Italy
Miriam Blake, LANL, U.S.
Martin Koehler, DESY, Germany
Salvatore Mele, CERN, Switzerland (Convener)
Joao Moreira, FCCN, Portugal
Ann Okerson, CRL, U.S.
Ralf Schimmer, MPG, Germany
Xiaolin Zhang, CAS, China
Ivy Anderson. CDL, U.S. (ex-officio TWG liaison)
SCOAP3 Technical Working Group
“to address the key question of the price reduction for content today in large-scale
subscription packages and eventually to be converted by SCOAP3 to Open
Access [...and] collect requirements, analyse principles, and suggest ways
forward toward a concrete implementation and monitoring ”
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Ivy Anderson, CDL, U.S. (chair)
Paola Gargiulo, CASPUR, Italy
Anne Gentil-Beccot, CERN, Switzerland
Paul Harwood, JISC Collections, U.K.
Carol Hoover, LANL, U.S.
Tomonari Kinto, Tokyo, Japan [support: Satoru Kinoshita]
Angelika Kutz, TIB, Germany
Tom Sanville, LYRASIS, U.S.
Jiancheng Zheng, CAS, China
Fair Share Principle
Each country contributes its share
of worldwide HEP article publications
Distribution of HEP publications, average 2005-2006
United States 24,9%
Other Countries 9,3%
Sweden 0,8%
Germany 9,1%
Mexico 0,8%
Taiwan 0,8%
Portugal 0,9%
Netherlands 0,9%
Japan 7,2%
Iran 0,9%
Israel 1,0%
Poland 1,3%
Switzerland 1,4%
Korea 1,8%
Italy 6,9%
CERN 2,0%
India 2,6%
Brazil 2,6%
Canada 2,7%
Spain 2,9%
United Kingdom 6,7%
Russia 3,4%
France 3,8%
China 5,3%
Cern Scientific Information Service
J. Krause et al. CERN-OPEN-2007-014
SCOAP3 Timeline
(what took you so long???)
2005-2006 - Consultation within HEP research community
and consensus on the SCOAP3 idea.
2007 - Initial rough design of the business model.
2008-2010 - Worldwide outreach and collect “expressions
of interest.”
2011 - Go-ahead decision from DG, start operationalizing.
2012 - Publisher tender concluded; results published.
Oct 1, 2012 - Launch meeting with NCPs & outreach begins.
SCOAP3 Tendering Process
• Spring 2012 – publishers of HEP journals
invited to submit proposals for participation.
• Evaluation process was based on:
– Price per article quoted by publisher (based on
2011 article volume, with price to hold steady in
2014-2016).
– Quality (Impact factor, CC license, format, etc.).
– Agreement to reduce subscription $$ according to
volume of articles converted to Open Access.
SCOAP3 Tender Results
(alphabetical order)
SCOAP3 Articles
(2011)
SCOAP3
Percentage
(2011)
Publisher
Journal
APS
Physical Review D
2989
ALL
1900 USD
APS
Physical Review C
107
9.9%
1900 USD
Elsevier
Nuclear Physics B
284
ALL
1800 USD
Elsevier
Physics Letters B
1010
ALL
2000 USD
Hindawi
AHEP
28
ALL
1000 USD
IOPp/DPG
New Journal of Physics
20
2.7%
1000 GBP
IOPp/SISSA
JCAP
138
30.9%
1200 GBP
IOPp/CAS
Chinese Physics C
16
7.2%
1400 GBP
Jagellonian
Acta physica polonica B
23
22.1%
500 EUR
Springer/SISSA JHEP
Springer/SIF
EPJC
OUP/PSP
PTP
APC
1652
ALL
1000 GBP
326
ALL
1500 EUR
46
36.2%
1200 EUR
SCOAP3 tender results
(grouped for calculations process)
SCOAP3 Articles
(2011)
SCOAP3 %
(2011)
Publisher
Journal
Status
APS
Elsevier
Elsevier
Springer/SISSA
Springer/SIF
Physical Review D
Nuclear Physics B
Physics Letters B
JHEP
EPJC
2989
284
1010
1652
326
ALL
ALL
ALL
ALL
ALL
Subs
Subs
Subs
Subs
Subs
IOPp/SISSA
APS
JCAP
Physical Review C
138
107
30.9%
9.9%
Subs
IOPp/CAS
IOPp/DPG
Hindawi
Jagellonian
OUP/PSP
Chinese Physics C
New Journal of Physics
AHEP
Acta physica polonica B
PTP
16
20
28
23
46
7.2%
2.7%
ALL
22.1%
36.2%
Subs
Subs
OA
OA
OA
OA
SCOAP3 Schedule
• Now through March 2013, SCOAP3 partners calculate $$ of
their existing subscription payments in order to redirect
these to SCOAP3.
• Training/documentation are being provided.
• 2013 thru Q3 CERN will establish the SCOAP3 article
repository, create attendant services, and negotiate final
contracts with participating publishers.
• “Go-live" on January 1, 2014; ongoing operations will be
overseen by a governance organization comprising
representatives of the SCOAP3 partners.
• Phase I covers all new HEP articles published in participating
journals in 2014, 15, 16 – no price increases.
The Wider Context
• Prompts libraries into actively engaging with open access and
transformation of traditional journals into OA journals.
• This engagement is not just a task for SCOAP3 institutes, but
becoming an important task for almost all academic libraries.
• In addition to the policies of RCUKs and EC Horizon 2020, the
Global Research Council Summit next May in Germany will talk
about "an action plan for implementation of open access as the
main paradigm of scholarly communications."
– Measures for implementation include supporting Gold OA and
transferring subscription funds of libraries to pay for OA fees.
• It is not only SCOAP3 now - libraries cannot afford "opt out" of
this trend.
Summary Partnership Benefits
• SCOAP3 is a new organization evolving in real-time,
envisioned as a collaborative and open project of the
global community it serves.
• Contributing partners will:
– have guaranteed reductions in subscription costs to
journals participating in SCOAP3.
– have a voice in the governance of SCOAP3.
– have the option to automatically populate their
institution’s digital repository with the SCOAP3 peerreviewed articles.
– be part of an open access community that is effecting
positive change in scholarly publishing.
Reducing Prices for Re-Direction
• How can we be sure this will happen for titles in
packages?
– As part of the Invitation to Tender (ITT), publishers have
committed to pulling out of packages the HEP titles,
without penalizing the rest of the pricing of the deal or
package, and without double-charging.
– This is one of the foundational principles of SCOAP3, and all
are in agreement with it.
– It will be a contractually enforceable point in the
agreement between SCOAP3 (represented by CERN) and the
publishers.
– The contracts will contain a list of all libraries and the
agreed-upon reductions.
Viewing and Pricing
• Where will I see the journals?
– You can view on publisher or CERN sites or both
• How does invoicing work?
– Publishers or agents will continue to bill these
titles as before, but will show $00.00 price on
invoice.
– Lyrasis will invoice US libraries for the “redirected”
price.
– Lyrasis will remit funds to CERN.
What Happens with Backfiles?
• Journal backfiles will become OA to the extent
that they are today.
• If backfiles are already OA or part of the
current subscription (for example, "current
year plus 4," that will continue, except that as
SCOAP3 years cumulate, the 4 years will grow
year by year.
• If backfiles are/were not OA and had to be
paid for, then likely not – except for going
forward.
Cost to Participants?
• Cost for 2014 is identical to subscription prices you
paid in 2013.
• Libraries don’t allocate any new collections funds.
• This swap-out (funds re-direction) has already been
negotiated and agreed by participating journals and
publishers.
• Because cost-per-article has been fixed for 3 years,
that price will not increase.
• Participation is pretty much a “no brainer”
Time Spent by Libraries?
• Refresh key contact staff about SCOAP3.
• Each library's identified "key contact" is signed up for the
"scoap3usa" contacts list.
• The "key contact" will join a one-hour webinar about the
Calculator Tool and how to complete it for their SCOAP3 titles.
• They will complete the Calculator for applicable SCOAP3 library
subscriptions.
• Internally, the ILS or ERM record should be identified to show
that future billings will be sent by Lyrasis.
• Conservative estimate is about a day in the aggregate.
• We also hope that some will be interested in participating in
governance activities of SCOAP3 on an ongoing basis!
How Will Success be Measured?
• A very important and key question.
• Once the new governance structure is firmly in place
and SCOAP3 is launched (January 2014), assessment
will be among the first topics addressed.
• May require its own focused, detailed working group.
• Obvious measures will include successful operations,
financial viability, and satisfaction on the part of
authors, partners, and publishers.
PS. The Dog‘s Breakfast
• Categorizing the US library methods of journals
acquisition and lessons learned from ~70 libs so far:
– No consistency, no standardization in package payment
arrangements.
– May be a local; may be a made-up entity to “make a deal”
– Could be formed ad hoc, or by a subscription agent, or by a
state agency, or who knows.
– Libraries are not sending a clear signal to publishers, nor
speaking with one voice – it’s a cacophany
• SCOAP3 facilitates speaking with one voice, by
negotiating and publishing the per article prices.
• The process becomes transparent.
Sites and Contacts
• Key sites are:
– Global web site: http://scoap3.org/
– US web site: http://www.lyrasis.org/scoap3usa/
• E-mail to:
– Ann Okerson, Steering Committee & US Key Contact:
[email protected]
– Tom Sanville, Technical Working Group (TWG) & US Lead
Organization: [email protected]
– Ivy Anderson, TWG, Steering Committee & CDL Key
Contact: [email protected]
– Miriam Blake, Steering Committee: [email protected]
– Carol Hoover, TWG & Department of Energy Key Contact:
[email protected]
Thank you for your attention
Questions?