Transcript Microsoft Outlook 2010 New Features Improved Interface “The Ribbon” Make It Your Own! Navigation Pane Reading Pane To-Do Bar Options:      Normal View Minimize Hide Reading Pane Right (Current) Reading Pane Bottom.

Microsoft Outlook 2010
New Features
Improved Interface “The Ribbon”
Make It Your Own!
Navigation Pane
Reading Pane
To-Do Bar
Options:

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
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
Normal View
Minimize
Hide
Reading Pane Right
(Current)
Reading Pane
Bottom
Quicksteps
Found under the Home tab
Allows the creation of shortcuts for
repetitive tasks performed on Mail Items
For example:
• Move mail to a specified folder
• Label and organize mail
• Forward to a group of people
Default Quicksteps
QUICK STEP
ACTION
Move to:
Moves the selected message to a mail folder you specify and marks the
message as read.
To Manager
Forwards the message to your manager. If your organization uses Microsoft
Exchange Server, your manager's name is detected in the Global Address
List and inserted in the "To" box, or you can specify the recipient.
Team E-mail
Forwards the message to others in your team. If your organization uses
Microsoft Exchange Server, your team members names are detected in
the Global Address List and inserted in the "To" box.
Done
Moves the message to a specified mail folder, marks the message complete,
and then marks it as read.
Reply & Delete
Opens a reply to the selected message, and then deletes the original message.
Create New
Create your own Quick Step to execute any sequence of commands, name it,
and then apply an icon to help you identify it.
To Configure or Change Existing Quick
Steps:
•
In Mail, on the Home tab, in the Quick
Steps group, click the More arrow at the
side of the Quick Steps box, and then
click Manage Quick Steps.
Quicksteps Configuration
In the Quick Step box, click the Quick Step that you want to change, and then click Edit.
Under Actions, change or add the actions that you want this Quick Step to do.
• If you want, in the Shortcut key box,
click a keyboard shortcut you would
like to assign to that Quick Step.
• If you want to change the icon for a
Quick Step, click an icon next to the
Name box, click an icon, and then
click OK.
Automatically reply to email messages
(formerly Out of Office Assistant)
• Click the File tab.
• Click Automatic Replies.
• Select Send automatic replies.
Automatically Reply to Email Messages
(Formerly Out of Office Assistant)
• If you want, select the Only send during this time range check box to schedule
when your out of office replies are active. If you don’t specify a start and end time,
auto-replies are sent until you select the Do not send automatic replies check box.
• On the Inside My Organization tab, type the response that you want to send to
teammates or colleagues while you are out of the office.
• On the Outside My Organization tab, select the Auto-reply to people outside my
organization check box, and then type the response that you want to send while
you are out of the office. Select whether you want replies sent to My contacts
only or to Anyone outside my organization who sends you messages.
• Organization is usually defined as your company and includes people who have an
Exchange Server account on your email system.
Change How Messages are Grouped
There are two ways you can change how messages are displayed
1. Click on the Arrange By: button at the top of the Messages List and select a display option
2. Under the View tab, press the corner button for Arrangement options and select the desired display
option
1
2
Customizing Views
.
•On the View tab, in the Current View group, click Change View, and then click Save Current View As a
New View.
•Type a name for the new view, and then click OK.
•On the View tab, in the Current View group, click View Settings.
•Click Group By.
•Clear the Automatically group according to arrangement check box.
•In the Group items by box, click a field to group by.
If the field that you want is not in the Group items by box, click a different field set in the Select
available fields from box.
•Click Ascending or Descending for the sort order of the group headings.
•To display the field that you are grouping items by, select the Show field in view check box.
•To group by subgroups, click a field in the Then by box.
•In the Expand/collapse defaults list, click the default for how you want groups to display in the view.
Customizing Views
Creating Signatures
Open a new message. On the Message tab, in
the Include group, click Signature, and then click Signatures
Creating Signatures
•On the E-mail Signature tab, click New.
•Type a name for the signature, and then click OK.
•In the Edit signature box, type the text that you want to include in the signature.
•To format the text, select the text, and then use the style and formatting buttons to
select the options that you want.
•To add elements besides text, click where you want the element to appear, and then do
any of the following:
•To finish creating the signature, click OK.
NOTE: The signature that you just created or modified won't appear in the open
message; it must be inserted into the message.
OPTIONS
HOW TO
To add an electronic business card
Click Business Card, and then click a contact in the Filed
As list. Then click OK
To add a hyperlink
Click Insert Hyperlink, type in the information or browse
to a hyperlink, click to select it, and then click OK
To add a picture
Click Picture, browse to a picture, click to select it, and
then click OK. Common image file formats for pictures
include .bmp, .gif, .jpg, and .png.
Adding Signature to Message
• Insert a signature automatically
On the Message tab, in the Include group, click Signature, and then click Signatures.
Under Choose default signature, in the E-mail account list, click an email account with which
you want to associate the signature.
In the New messages list, select the signature that you want to include.
If you want a signature to be included when you reply to or forward messages, in
the Replies/forwards list, select the signature. Otherwise, click (none).
• Insert a signature manually
In a new message, on the Message tab, in the Include group, click
Signature, and then click the signature that you want.
TIP To remove a signature from an open message, select the
signature in the message body, and then press DELETE.
Questions?
• If you have technical questions, please contact
the IT Call Center at 203.365.7575.
• For additional questions or training email us
at: [email protected]