Transcript Update: Web Data Collection System (WDCS) Title I Administrative Meeting—September 30, 2010 Kristi Peters, Research and Evaluation Coordinator.

Update: Web Data Collection
System (WDCS)
Title I Administrative Meeting—September 30, 2010
Kristi Peters, Research and Evaluation Coordinator
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Title I: Not One, but Many
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Title I, Part A (Schoolwide and Targeted
Assistance)
Public School Choice
Supplemental Educational Services
Title I, Part B (Even Start Family Literacy)
Title I, Part C (Migrant Education)
Title I, Part D (Neglected or Delinquent)
Homeless Children & Youth, including
McKinney-Vento
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Challenges

Data collection and reporting is a
challenging task, on top of everything you
already have to do and the short timelines
we all have to manage.
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Federal Data Reporting
Consolidated State Performance Report
(CSPR)
 EDFacts Initiative – Educational Data
Exchange Network (EDEN)
 Most (59%) of MSDE’s federal reporting
for 2008-2009 was for Title I programs
 Used by USDE and Congress to
determine program effectiveness and to
make decisions about continued funding
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Past Practice- where we were:
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Multiple data submissions in multiple
formats
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Master Plan Update, Attachments 4-7 (Word)
Allocation Worksheet (Excel)
Participation Report (Excel)
SES LSS and Provider Databases (Access)
Even Start Database (Access)
N or D Annual Report (Excel)
Homeless Annual Report (WebSurveyor)
Homeless Shelter Monthly Reports (Fax)
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Past Practice, continued
Usually submitted by Title I or other
program office – not Accountability
Officer
 Aggregate counts, with some exceptions
 MSDE has tried to make data collection
as easy as possible given limited tools
 LSS Title I staff struggle with internal data
management and state reporting
 MSDE staff struggle with data quality and
aggregation for federal reporting
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Why WDCS
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Share data across MSDE where possible so we
can eliminate redundant requests to districts
Make data reporting easier for districts, using
current technological tools and best practices
Make data compilation easier for MSDE staff
Improve data quality and accuracy
Comply with federal requirements, e.g.
unduplicated counts
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CELEBRATING
SUCCESSES AND
BUILDING MORE:
THE LONG AND WINDING
ROAD…
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Reminder – Strategy for Data
Collection
DAA and HR agreed to amend the end-of-year
attendance and annual staff data collections
 Regional meetings were conducted in
December 2008
 LSS teams included Title I Coordinator,
Accountability Coordinator, IT and HR.
 Each district developed a plan to make
necessary changes to internal data collection,
tracking, and reporting processes
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Reminder- Strategy for data
collection

Web Data Collection System was
developed and trainings were conducted
February 2009 and again September 2010.
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IMPACT ON TITLE I
PROGRAMS
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Impact on Title I Programs

What data or reports do local school
systems and others submit to MSDE for
each of these programs?
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Title I, Part A (Schoolwide and
Targeted Assistance)
Attachment 7 of the Bridge to Excellence
Master Plan Update and accompanying
worksheets
 Participation Report
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Attachment 7 of the Bridge to
Excellence Master Plan Update
◦ Reserving funds, identifying Title I
schools and allocating funds to schools
◦ Prior to beginning of school year
◦ Beginning in 2009-2010: WDCS
◦ Tables and worksheets are completed
and approved (preliminarily) in WDCS
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Attachment 7, continued
Any data that MSDE has, including school
names, enrollment and poverty data, is
pre-populated
 Title I Coordinator will generate Word
version after approval in WDCS, complete
text sections, and submit following usual
BTE procedures
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Trainings were conducted at MSDE in February
2009 and September 2010.
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Participation Report
◦ Reporting on students served by SW
and TAS
◦ After the school year has ended
◦ 3 main changes
 In WDCS since last year, not Excel
 New data fields in end-of-year attendance and staff,
so Title I Coordinator does not submit counts
 Title I Coordinator must upload student-level data
files for TAS students and private students
◦ Training was provided at MSDE in February
2009.
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Participation Report, continued
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WDCS includes:
◦ Actions taken in schools in Corrective Action
and Restructuring – Implementation
◦ Funds spent on public school choice
◦ Extended time program participation
◦ Count of applications received for choice
◦ Student-level data file upload for private
students and students receiving targeted
assistance
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Participation Report, continued
Counts of students participating are derived
from attendance data file, where possible
 Counts of staff are derived from staff data file
 Continue to work in collaboration with your
Accountability and Human Resources staff,
following the plan you developed in December
2008 to ensure that these data files contain
accurate information
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Public School Choice
Most data will be obtained from the end-of-year
attendance data file (number of eligible students,
number of students who actually transferred,
which schools were involved)
 Student transfers based on choice are coded
“25” (as defined in the Student Records Manual
and the attendance data file)
 In Participation Report in WDCS, districts will
report total number of applications for school
choice received each school year
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Supplemental Educational Services
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SES districts only – new districts and providers will
need trained
WDCS replaces the LSS and Provider Access
databases
Information collected from LSSs and Providers
remains basically the same
Title I or SES Coordinator will identify students
registered for SES and their selected Provider in
December in WDCS
Providers will log in to WDCS and submit data for
LSS approval
LSS will submit data to MSDE using WDCS
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Title I, Part B (Even Start Family
Literacy)
Even Start grantees only
 WDCS replaced Access databases
 Even Start grantees log in to WDCS and
submit program indicator and
participation data to MSDE
 Information collected remains basically
the same
 Training took place in July for new and
returning grantees.
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Title I, Part C (Migrant Education)
Migrant Education Program staff
 WDCS replaced multiple Excel
spreadsheets
 What’s included:
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◦ participation and services data for 12 month,
regular school, and Summer/Intersession
◦ staffing data- still in Excel format
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Title I, Part D (Neglected or
Delinquent)
WDCS may replace Excel workbooks in
2010-2011school year
 State (subpart 1) and local (subpart 2)
agencies may submit data or delegate to
facilities
 Training will be announced to Subpart 1
and Subpart 2 agencies
 Student-level data still not required
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Homeless & McKinney-Vento
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WDCS replaces WebSurveyor annual report
form for federal reporting
Student data are derived from end-of-year
attendance data file, using new fields
LSS Homeless Coordinators are working in
collaboration with Accountability staff to ensure
that the data file contains accurate information
Homeless Coordinator will continue to report
on activities and barriers
WDCS will display homeless student data from
attendance and assessment
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Homeless, continued
WDCS will replace paper monthly reports from
shelters (COMAR)
 Shelters will log in and submit data on homeless
children
 Training for shelters to be announced
 NEW: LSS Homeless Coordinator will have
access to shelter data via web, including
students in shelters in other districts
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Security & Confidentiality
Login account information managed with
help of MSDE Title I staff
 All data is submitted over a secure
connection (https)
 Exercise caution when using WDCS
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◦ Log out when finished
◦ Close your browser
◦ Be aware of others around you who should
not see student-level data
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Summary
We have come a long way toward
improving data collection and reporting
 Divisions at MSDE are becoming less
“divided”
 WDCS brings us into the 21st century
 The next years will be a time of changes
 Please be patient and open-minded
 We are here to help you
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Technical Assistance
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MSDE staff will provide one-on-one
technical assistance with WDCS
◦ Research & Evaluation
◦ Your Title I point of contact
Contact information at the end of this
presentation
 E-mail, phone, in person, on site
 Our goal is for you to be comfortable
with WDCS
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Contact Information

Kristi Peters
◦ (410) 767-0324
◦ [email protected]
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