Transcript Curriculum Training Introduction  Jennifer Payne, M.Ed. University Curriculum Procedures Analyst  Coordinates new course, course change, distance learning, and undergraduate program change applications; maintains the course catalog,

Curriculum Training
Introduction

Jennifer Payne, M.Ed.
University Curriculum Procedures Analyst

Coordinates new course, course change,
distance learning, and undergraduate program
change applications; maintains the course
catalog, email prerequisite changes, SDB 200
& DCR, and fees (SDB only – not TS).
Contact Info
Email: [email protected]
 Phone: 206-543-5938
 Box: 355850
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Website:
http://depts.washington.edu/registra/curriculum
/index.php
Who are the University Curriculum
Committee?
http://depts.washington.edu/registra/curriculum/UWCC.php
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The UW Curriculum Committee is a standing
technical review committee that meets on a regular
basis to consider proposed changes to the University
curriculum. The Committee consists of members
appointed by the following: the University Registrar,
the Dean of Undergraduate Academic Affairs, the
Dean of the Graduate School, Chair of the Faculty
Council on Academic Standards, the Chancellor at
UW Tacoma, and the Chancellor at UW Bothell.
What does the University
Curriculum Committee do?
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Primary oversight of curriculum and course content lies
with the faculty at the departmental and
college/school/campus level.
The committee works to assure uniformity across all
three campuses and to assure meaningful course
designation for catalogs as well as for student transcripts
and records. The committee also works to assure
appropriate articulation in course and curriculum
development with other administrative bodies across
campus (for example, FCAS and the Graduate School).
Course Application Deadlines
http://depts.washington.edu/registra/curriculum/deadlines.php
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Monthly Meeting deadline: Noon of the 1st
business day of the month during academic
year - unless otherwise posted.
Also make note of the Time Schedule and
College/School Deadlines.
Application Submission
Requirements
http://depts.washington.edu/registra/curriculum/process.php
One (1) original, single-sided, signed
application
 One (1) double-sided stapled copy of just the
form
 1 paper-clip or binder-clip attaching the copy
behind the single-sided original.
 Departments in the College of Arts and
Sciences – the College makes copies for you.

Curriculum Review Process
http://depts.washington.edu/registra/curriculum/applicationflags.php
Applications for the monthly meetings received by
the deadline are reviewed, edited to University
standards, scanned, and uploaded for the Curriculum
Committee to review.
I will contact the departments in advance of the meeting if
I suspect the Committee will have questions or issues with
anything in the application.
The Curriculum Committee meets on the 3rd
Tuesday of each month during the academic year,
unless otherwise posted. August meeting is for
changes that do not require a syllabus only.
Post-Meeting Process
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I will contact any department with whom the
Curriculum Committee found additional issues with
one or more of the requested courses/changes (Wed).
Enter approved courses/changes in the SDB (WedThur).
Enter descriptions in CM catalog database (ThurFri).
Changes to existing courses and new courses appear
in the catalog just prior to the Time Schedule
publication of the effective quarter requested.
Types of Course Forms
http://depts.washington.edu/registra/curriculum/instructions.php
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New Course Application
Course Change Application
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Memo of Responsibility
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Online Prerequisite Change Form
DL Supplement for Special Topics
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*Newest version of forms always posted on Curriculum Office website.
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New Course Applications
Revised New Course App w/DL
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Heading Box
1. Purpose of Request
2. Justification
3. Catalog Data
• Prerequisite:
• 4. Credits & Hours
• 5. Students
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6. Learning Objectives
7. Distance Learning
8. Joint Courses
9. Other Affected
10. Equivalency
11. Approval
**Syllabus**
Note: see the new approved elective and equivalency check boxes
Course Change Applications
Revised Course Change App w/DL
• Heading Box*
• 1. Purpose of Request
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• Old (Current) Data vs
New Data*
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2. Justification
3. Catalog Data
4. Credits & Hours
5. Students
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6. Learning Objectives
7. Distance Learning
8. Joint Courses
9. Other Affected
10. Equivalency
11. Approval
**Syllabus**
Note: only complete sections 3-10 if information is changing, otherwise leave them
blank. If your School/College/Campus Committees require more info please tag
with a post-it note.
* Heading Box

Please complete all elements of this section on
all applications, even when dropping a course.
When submitting an application to change any
of the items in the headline box, enter the
proposed new information in the headline box
of the Course Change Application, i.e., the
information that will be correct when the
application is filed in the University
Curriculum Office, after it has been approved.
Section 1:
Purpose of Request
Effective Quarter (see Memo of Responsibility)
 Changes to existing course content
 UG Prerequisite Enforcement
 Distance Learning
 Approved Lists
 Equivalency Status
 Dropping Course

Memo of Responsibility
http://depts.washington.edu/registra/curriculum/deadlines_courses.php
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If requesting a course change AFTER the Time Schedule
deadlines listed on the website you MUST submit a Memo of
Responsibility.
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Memo must include notifying students of the change and
taking responsibility for any registration problems that occur.
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Must be signed by people to sign the course change
application.
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Only required for course change applications
Section 2:
Justification and Contact
Indicate the need for this course and discuss
concerns that this need is not currently being
met by existing courses at the University of
Washington. Discuss impact of course within
department and within the University.
Consider how this course will affect other
University programs.
 Whom should I contact if I have questions
about the course?

Section 3: Catalog Data
http://www.washington.edu/students/crscat/
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50 word limit
Present tense only (See Bloom’s Taxonomy)
“This course/class/students” removed in
editing
“Topics vary” not necessary for Special
Topics classes
Do not include course title, credit, program
information, etc.
Catalog Data continued…
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Graduate level courses do not need to
specify graduate standing as a prerequisite.
Limiting class to a certain major is done in
the Time Schedule.
Includes what the course is about, not how it
will be taught.
The Curriculum Office reserves the right to
edit all submitted course descriptions!
Catalog Description Example
http://www.washington.edu/students/crscat/
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Ex) Examines the proper methods for
submitting curriculum applications to
minimize delays. Uses current forms to
maximize efficiency and accuracy. Addresses
common issues to course approval.
Email Catalog Changes
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Faculty names and quarters offered can be changed
via email to [email protected] at any time.
The Curriculum Office does not maintain, edit or
delete Instructor Course Descriptions (ICDs) which
are the links at the bottom of a course description in
the catalog. The department or faculty member is
responsible for these.
http://www.washington.edu/students/icd/welcome.html
Areas of Knowledge (UG only)
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To add or remove an AoK after an undergraduate course
is approved you must email [email protected] and request
the desired AoK to add/remove, justify the request, and
include the most recent syllabus for the course.
A course can only count for 1 AoK at a time, even if
approved for multiple. DARS applies it to the greatest
area of need.
Special Topics courses are approved on a quarterly basis
based on section and added via DARS exception.
Other Catalog Changes
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Other than submitting course change
applications and changing quarters offered
and faculty names the only other way to
change catalog data is during the biennial
catalog update where you are allowed to make
MINOR, non-substantive changes to the
course description.
Online Prerequisite Change
https://depts.washington.edu/registra/curriculum/prerequisiteEmail.php
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For use when only changing a prerequisite consisting
of your own courses.
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If increasing prerequisite, may require
departmental/college approval.
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Access is restricted to Departmental administrators,
curriculum coordinators, and selected faculty. You
must contact the Curriculum office for access rights.
Prerequisite:
http://depts.washington.edu/registra/curriculum/resources/prerequisite
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To check SDB for prerequisite use the SRF
200 screen and enter 2 in the action field.
READ ONLY screen.
Cancel reg. if Preq. not met.
Cross Campus Prerequisites not automatically
added – must be requested.
You can not have different prerequisites for
different special topics sections.
Minimum Grade Requirements
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Minimum grade requirements can be specified in a
prerequisite and in DARS.
A prerequisite grade requirements prevents a student
from registering for the next course unless they have
received the specified minimum grade in the
prerequisite course (i.e. minimum grade of 2.0 in
CURRIC 202.
A program grade requirement is approved on a 1503
and prevents students from graduating if they do not
receive the specified minimum grade for a course
required for the degree, major, minor, or option.
Section 4:
Determining Credit (non-DL courses only)
http://depts.washington.edu/registra/curriculum/assigningCredit.php
• 1 credit equals 1 hour of
faculty-based instruction
and 2 hours of additional
student preparation for
class.
• Ex) 3 credit class
• 3 instructional hours
• 6 preparatory hour
• 9 total hours
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Fixed: 3
Variable Range: 3-5
Fixed Range: 3/5
Any: *
Repeatable: (*, max.
10)
Hyphenated: ([2-4]-,
max. 8)
Graded vs. CR/NC
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Unless requested on a new course application
all new courses are approved to be offered
either as graded or CR/NC (this is different
from S/NS and from P/F for the Medicine).
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A course must have a graded section and a
CR/NC only section if a faculty wants to offer
both options in same quarter.
You can add or remove CR/NC can be
requested on course change applications.
Attendance vs. Participation
Grading on attendance
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Any graded course with over 15% of the grade
based on participation needs to include an
objective participation evaluation rubric.
Section 5: Students
http://depts.washington.edu/registra/curriculum/assigningCourseNumbers.php
 This
section of the forms is where you
list the types of students you expect to
register for the course and the anticipated
quarterly enrollment.
 Note that the University has a finite
number of large lecture halls.
400-500 Level Parallel Courses
http://depts.washington.edu/registra/curriculum/400-500.php
Any new course that anticipates enrollment of
both undergraduate and graduate students
needs to have both a 400- and 500-level
version of the course.
 The versions must have distinguishable
differences in requirements and expectations
specified in the syllabus/application.
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Section 6:
Learning Objectives
http://depts.washington.edu/registra/curriculum/learningObjectives.php
Learning objectives are written statements of
what you want your students to learn in your
course. They focus on what you want students
to know and be able to do when they complete
the course. Clear learning objectives will
provide a framework for your entire course.
 See Blooms Taxonomy for a starting point
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Section 7: Distance Learning
Revised DL Renewal
DL Supplement for Special Topics
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Section 7 of the form must be completed for any
course wanting to offer a DL section (new or
existing course).
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DL is classified as “any course where 50% or more of the
instruction occurs outside of the traditional classroom (i.e.,
video streaming, blackboard, internet, correspondence, etc).”
Initial DL approval is for 3 years and 1 quarter after which
the course must be reauthorized for DL via a review of the
student outcomes in the course and departmental
recommendation for the DL to continue indefinitely.
Use the DL Supplement to request temporary DL approval
for a section of a Special Topics course.
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Section 8: Establishing Joint
Courses
http://depts.washington.edu/registra/curriculum/jointCourses.php
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If two or more departments in 1 college/school want
to set up a joint only one application signed by all
parties is required in both sections 8 & 11, with
responsible department listed first in section 8.
If two or more departments in separate
colleges/school set up a joint course BOTH must
submit applications, and they must both be signed by
each department in sections 8 & 11, with the
responsible department listed first in section 8.
Administrating Joint Courses
Joint courses must designate an administrative
responsible department.
 The responsible department controls the Time
Scheduling, the prerequisite, course fees,
faculty names, and quarters offered for the
course.
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Joint vs Withered
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Joint courses are
identical courses
offered together by
2 or more
departments.
Established in the
SDB and must
always be offered
together.
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Withered courses are 2
or more individual
courses from different
departments that may
be offered together.
Established in the Time
Schedule quarterly.
Section 9: Other Departments or Units
Affected
•If
the course is likely to contain content from
another department or an existing course from
outside of your curriculum, it is highly
recommend that you get that department to vet
and sign off on the course in section 9 to speed
up the approval of the course.
Section 10:
Course Equivalency and Overlapping Content
http://depts.washington.edu/registra/curriculum/FCASpolicies.php#EquivalentCourses
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The University no longer “clones” courses new UW
courses from existing UW courses. In its place is the
course equivalency policy detailed on the website
above.
Signed by each unit offering the equivalent courses
before being submitted to the Curriculum Office.
Courses can not be equivalent, but can contain
enough overlapping content that students should not
receive credit for both, or only receive partial credit
for both (4+3=5, or 5+5=8).
Section 11: Approval
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The original must be signed by the chair of
the submitting department, the chair of the
school or college curriculum committee, and
the dean of the school or college. The
department chair must sign the original before
copy are made.
**Syllabus Requirements**
http://depts.washington.edu/registra/curriculum/resources/syllabus.pdf
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Instructor & Contact Information
Learning Objectives
Overview
Required Readings & Supplemental Materials
Schedule
Exams, assignments, projects
Evaluation Methods
Grading (if over 15% participation, need objective
evaluation measures detailed in syllabus)
When is a Syllabus Required?
• ALL new course applications
• With course changes if..
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Changing credit (3  4, or 5 3)
Changing to or from CR/NC grading
Changing grade level (300  400)
Adding Distance Learning section
Special Topics Courses
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For courses that will only be taught once or twice –
used in place of Temporary courses.
You should never use a specific section of a Special
Topics course to represent the same course year after
year. Section codes are assigned in order they are
received and can not be changed.
It is not recommended that you submit applications
to make special topics courses joint with another
course – should wither a section of the special topics
course on a quarterly case-by-case basis.
Determining Level and Grades
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For specific information on university policy for
setting course level and grades please visit the
below websites.
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http://depts.washington.edu/registra/curriculum/assigningCourseNumbers.php
http://depts.washington.edu/grading/
http://depts.washington.edu/registra/curriculum/400-500.php
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New Prefixes
http://depts.washington.edu/registra/curriculum/newPrefixes.php
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If a department feels it needs a new prefix
they must submit a memo, with the desired
prefix and documented justification, signed by
the department chair and the school/college
dean to the Curriculum Office to be reviewed
by the Curriculum Committee.
Pay close attention to how people could
perceive your proposed prefix.
Course Fees
http://depts.washington.edu/registra/forms/coursefee-form.pdf
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Any course that wants to add or change a course fee must
submit this form to UWCR.
Any new fee over $50 or an increase to an existing fee over
10% must not only be approved by the School/College but the
Office of Planning and Budgeting as well.
UWCR enters fees in the SRF 200, you need to work with the
TS office to get them attached to course sections.
Fees can be offered at less then the maximum approved rate.
Check the DCR and SRF 200 to see the maximum fee a
course is approved for.
Detailed Curriculum Report (DCR)
http://depts.washington.edu/registra/curriculum/dcrReports.php
The DCR is a quarterly report that the UWCR
posts on its website.
 It is a screen shot of every active course in the
SRF 200 on the day it is run each quarter.
 You can find which course numbers are used,
the titles, credits, joint status, grading, fee,
AoK, hyphenation, etc of all of your active
courses.
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SDB – SRF 200: Curriculum Screen
SRU205
CURRICULUM UPDATE
0-TRAIN 427 SEARCH QTR:SPR/2012
*R*
4/05/12 14:02
ACTION:F (A=ADD C=CHG D=DEL F=FIND N=NXT P=PRIOR 2=PAGE2) LAST UPDATE: 2/23/11
EFFECTIVE QTR/YEAR: AUT/2011-AUT/9999 BRANCH:0 Seattle
SHRT TITLE:CURRICULUM TRAINING
COLLEGE:A INDUG
LONG TITLE:CURRICULUM TRAINING DUMMY COURSE
ADDED:02/23/2011
CHANGED:__/__/____
APPR DL:02/23/2011
DROPPED:__/__/____
QTR CREDITS: 1.0 - __._ CRDT CONTROL:1 MAX REPEAT CREDITS: 3.0 EXEMPT:_
GRADE SYSTEM:5
GENERAL EDUCATION:
RSPNSBL COURSE:_-______ __
HONORS:_
VLPA
:_
JOINT COURSES:_-______ __
DEDUCTIBLE:_
INDIV&SOC :_
_-______ ___
SUMMER ONLY:_
NAT. WORLD :_
_-______ ___
OMIT FROM T.S.:_
ELECTIVE
:_
_-______ ___
INDEPNDNT STDY:_
QUANT/S.R :_
_-______ ___
DUPL ENROLL:_
ENGL. COMP :_
FEE INFO: TYPE: 1 $ 49.00 WRITING
:_
RPT REG: 1:Y 2:Y 3:Y
BUDGET: 039430
HYPHENATED CODE:__
RV OBJ CD: 943081
COURSE IS LAST OF HYPHENATED:_
COURSE PRIO LIST:_
PRIOR HYPHENATED
COMMENT:______________________________ PREREQ:Y COURSE: _-______ ___
Relationship to the Time Schedule
Office
Related Time Schedule links
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The Time Schedule (TS) will only allow course
content (titles, credits, hyphenation, grading, joint
status, etc.) approved in the SRF 200 screen for the
quarter in question. The TS staff can not make these
changes for you until the 200 screen is updated by the
Curriculum Office.
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It is the departmental coordinators responsibility to
make sure the TS Office staff know changes have
been made to course content for the current TS.
Approval Tracking
http://depts.washington.edu/registra/curriculum/monthlyReports.php
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At the end of each month UWCR posts a report
of the approved and still pending course
applications on the Curriculum Website.
If you are part of the College of Arts and
Sciences you can also track the status of your
application on this website:
http://www.artsci.washington.edu/services/Curriculum/CPTS.asp
Misc.
Catalog changes to existing courses appear 3 weeks
before the requested quarter Time Schedule is posted.
• Don’t use & symbol in Course Title; ok for abbreviated
title.
• Do not change your prerequisite to control enrollment
• Check to see if your course change or new course
applications will impact undergraduate program
requirements and submit a 1503 accordingly if they do.
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Note: Graduate level 1503 forms under development.
Q&A
http://depts.washington.edu/registra/curriculum/index.php
Appreciation
Department
Dark Chocolate
Marzipan, Butter
Cream, & Bordeaux