Transcript Program (1503) Training Introduction  Jennifer Payne, M.Ed. University Curriculum Procedures Analyst  Coordinates new course, course change, distance learning, and undergraduate program change applications; maintains the.

Program (1503) Training
Introduction
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Jennifer Payne, M.Ed.
University Curriculum Procedures Analyst
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Coordinates new course, course change,
distance learning, and undergraduate program
change applications; maintains the course
catalog, email prerequisite changes, SDB 200
& DCR, and fees (in SDB only).
Contact Info
Email: [email protected]
 Phone: 206-543-5938
 Box: 355850
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Website:
http://depts.washington.edu/registra/curriculum
/index.php
The 1503 People
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Jennifer Payne – UW Internal Review Process
Robert Corbett – New Programs Coordinator
Seattle:
 SCAP – Subcommittee on Admissions and
Programs FCAS – Faculty Council on Academic Standards
Bothell:
 GFO EC – General Faculty Assembly Executive Committee (new
programs)
 CCASC – Campus Council on Academic Standards are Curriculum
(changes to existing programs)
Tacoma:
 FA EC – Faculty Assembly Executive Committee (New)
 APCC – Academic Policy and Curriculum Committee (Changes)
FCTCP – Faculty Council on Tri-Campus Policy
Seattle Application Deadlines
http://depts.washington.edu/registra/curriculum/deadlines_programs.php
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Noon of the Tuesday before the posted Friday
SCAP meeting.
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Must be signed by Departmental Chair,
College/School Curriculum Chair, and
College/School Dean to be considered.
Note: the only Curriculum Office deadlines for Bothell and
Tacoma relate to Tri-Campus and FCTCP reviews and the
academic year. There are no reviews during breaks.
1503 Overview
http:/depts.washington.edu/registra/curriculum/1503.php
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Used to create, revise, or eliminate
degrees, majors, options, and minors.
1503 Submission Requirements
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Must submit signed original & 1 copy to Curriculum
Office.
Original needs to be single-sided, copy should be
double-sided.
Make sure to include all relevant information on
additional pages.
Current/Proposed catalog copy.
All courses listed in 1503 must be correct with the
Curriculum Office prior to 1503 review.
1503 Process
http://depts.washington.edu/registra/curriculum/resources/seattle_flowchart.pdf
http://depts.washington.edu/registra/curriculum/resources/bothell_flowchart.pdf
http://depts.washington.edu/registra/curriculum/resources/tacoma_flowchart.pdf
• Submitted applications are reviewed by
Curriculum Office for completeness.
• Complete applications reviewed by SCAP
and if approved they are forwarded to
FCAS (or equivalent campus committee)
• SCAP & FCAS meet on alternative
Fridays (except during breaks).
• Ending a program requires an RCEP.
Tri-Campus Review Process
http://www.washington.edu/students/reg/procedure.html
Any request to add a new degree, major,
minor or option will be subject to the TriCampus Review process.
 After an originating campus committee
approves a 1503 requesting a new program, it
is sent to the Curriculum Office to post on the
Tri-Campus Review site.
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Tri-Campus Review Process cont.
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Tri-Campus Review posted for a 15 workday review
period.
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Tri-Campus comments are then returned to the
originating campus committee (and submitting
department) for review and response.
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Responses with completed checklist returned to
Curriculum Office.
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All materials sent to FCTCP for final review. Up to
14 business days)
Tri-Campus Review Process cont.
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After FCTCP, new programs are typically
forwarded to the President’s Office for final
approval.
Note: The University Regents and Provost’s Office have the
right to review any new undergraduate program prior to
Presidential approval
Requirements for New Programs
(1503s)
http://depts.washington.edu/registra/curriculum/resources/2013FCASnew&onlineprograms.pdf
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Explanation and rationale
Catalog description
Student learning outcomes
Projected enrollments
Documentation of need/demand (for both students and
outside groups)
Letter of support
Departmental handouts
Any additional supporting documents
Signatures on form or printed email approvals from other
departments whose courses you want to include in your
program (both required and elective).
Requirements for Program
Changes (1503s)
http://depts.washington.edu/registra/curriculum/resources/1503trainingexampleBH.pdf
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Explanation and rationale
Old copy to be changed highlighting any deletions.
Proposed new copy highlighting any additions
If needed, attach additional pages and say see attached
on the form.
Signatures on form or printed email approvals from other
departments whose courses you want to include in your
program (both required and elective).
* Suspending admissions to an UG program requires a
1503 to be approved before the suspension occurs.
1503 Approved Lists
http://depts.washington.edu/registra/curriculum/FCASpolicies.php#approvedElectives
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When creating or changing a program with
“An approved List” as part of the proposal
please include a copy of the list with the
application.
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This copy should ONLY include the approved
list courses, no catalog information.
PNOI’s and External Review of
New Programs
For more information contact:
 Robert Corbett –
Coordinator of New Programs
[email protected]
206-616-0657
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Internal Notification of New Programs
 All
UW campuses are notified of
proposed new degrees, majors, options,
and minors via the Tri-Campus Review
Process. (Jennifer)
 All public baccalaureates are notified of
proposed new degrees and majors via
ICAPP. (Robert)
Intercollege Relations Council
(ICRC)
 Any
changes to 100-200 level admission
or program requirements are provided to
the Admission Office and ICRC for
updates to transfer planning sheets.
 Transfer students have 2 years from the
date of the approval of the changes to be
admitted or graduate under the old
requirements.
Concentrations, Tracks, and
Options
 Tracks
and Concentrations are
informal program of study's and are
not designated on a transcript
 An option is a formal program of
study that is designated on the
transcript.
Options vs Minors
http://depts.washington.edu/registra/curriculum/FCASpolicies.php#OptionsvsMinors
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Students can not get a minor in their major.
An option is a formally approved pathway for
students to focus their study within the major
and have it listed on their transcript.
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Options may have their own major codes – but
this will affect reporting.
Students can have a degree, major, an option,
and separate minor (s).
Rules for Minors
http://depts.washington.edu/registra/curriculum/FCASpolicies.php#Minors
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Unit/Departmental Minors
25-35 credits
A minimum of 50% or 15 credits, whichever is greater, of 300/400 level courses.
A student cannot receive a minor in their major. * (see Interdisciplinary Minors)
A minimum of 50% or 15 credits, whichever is greater, must be completed in
residence at the UW campus granting the minor.
Minors may request a minimum cumulative 2.0 GPA for courses applied to the
minor; higher grade and GPA requirements are subject to additional review.
Courses taken Satisfactory/Not Satisfactory will not be counted toward a minor.
Students must declare a major and have completed a minimum of 45 credits
before declaring a minor.
Students must have the major advisor sign off on minor declaration paperwork in
order to ensure that students meet university satisfactory progress requirements.
Interdisciplinary Minors
http://depts.washington.edu/registra/curriculum/FCASpolicies.php#interdisMinors
Interdisciplinary minors are minors that are composed of courses and content that
come from more than one area of study. The first four interdisciplinary minors
offered by the University are in Marine Biology; Education, Learning, and
Society; Quantitative Science; and Values and Society.
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Interdisciplinary minors were created because students are not allowed to minor in
their major, but at times the content overlap between the major and an
Interdisciplinary minor is unavoidable. To ensure that students are satisfying the
intention of the rule disallowing a student to minor in their major, FCAS created
the following policy.
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Interdisciplinary minors must require that 60% of the coursework applied to
the minor is take outside of the student's major requirements. This means these
classes may not apply both to the satisfying major requirements and
interdisciplinary minor requirements. Note: These credits can count towards
the 180 credits required for graduation.
The minor should require some type of
Capstone/Colloquium/Seminar/Cumulating experience.
FCAS Policies
http://depts.washington.edu/registra/curriculum/FCASpolicies.php
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A list of related 1503 policies adopted by
FCAS can be found on the Curriculum Office
website.
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Guidelines for admission requirements to undergraduate programs
Lists of approved electives
Program-based grade requirements
Graduate courses in undergraduate programs
Minors
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Interdisciplinary Minors
Competitive Minors
Options vs Minors
Equivalent course policy
Satisfactory progress policy
FCAS guidelines for new and online major and degree program
Pending: Guidelines for majors and within-major residency requirements.
1503 Tracking
https://depts.washington.edu/registra/curriculum/1503tracking/1503tracking.php
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You can track the approval of your 1503’s
either through the monthly Curriculum
Reports or the 1503 tracking webpage.
Q&A
Appreciation
Department
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