Transcript Moderator: Celeste Werner, AICP  Matrix Design Group – Vice President  Michele Parlett   Okaloosa County, FL  Project Manager for: ▪ Eglin AFB JLUS ▪

Moderator: Celeste Werner, AICP
 Matrix Design Group – Vice President

Michele Parlett

 Okaloosa County, FL
 Project Manager for:
▪ Eglin AFB JLUS
▪ Tri-County Growth
Management Plan
 Bexar County, TX
 Project Manager for:
▪ Lackland AFB JLUS

Frank Sherman
 City of San Antonio, TX
 Project Manager for:
▪ Camp Bullis JLUS
Jeff Fanto

Mike Hrapla
 Matrix Design Group
 Project Manager for:
▪ NSA Panama City, FL JLUS
▪ Camp Bullis JLUS
▪ Malmstrom AFB JLUS
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Laying the Foundation for a Successful Project
 Michele Parlett

A Full Time Job
 Frank Sherman

Engaging the Public
 Jeff Fanto
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Partnering with Consultants
 Mike Hrapla
Laying the Foundation for a
Success – Project Startup
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JLUS Purpose and Goals
 Assess development and compatible growth
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OEA Partnership
 OEA partners with a community sponsor
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Strong Executive Leadership
 Military and Civic
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Community Technical Expertise
 Planners, Engineers, Landowners
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Good Faith Commitment
 Collaborative effort and Consensus
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A cooperative land use planning effort
between the military installations and their
surrounding communities
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It promotes compatible community
development that supports military
training and operational missions
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Actions that could and should be taken by
various stakeholders to solve problems
related to existing incompatible
development and prevent future problems
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Clearly identify the major factors that
adversely effect the installation’s operations
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Clearly identify the installation’s operations
that adversely impact quality of life for the
community
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Clearly identify the parameters of the study
area
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Budget for modifications
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The community by providing a forum for
understanding the economic and physical
impacts of a military installation’s
operations.
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It evaluates the impacts of the
community’s development patterns on the
viability of the installation’s mission.
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A tool for application of compatible
planning between the community and
installation
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A forum for bridging communication
between the community and installation
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Community Sponsor
 Municipality, County Government, State
Governments, Councils of Government (COGs),
regional planning organizations
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Sponsor role
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Provides non-federal match
Provides project oversight
Provides project facilitation
Provides project implementation
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Champions and policy makers
 Federal and State Agency Representation, Local
and State Electeds, Senior Military Leadership,
Senior Civic Leadership—Business and Real Estate
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Executive Role
 Guide the direction of the project
 Promote and Encourage support for project
 Promote and Encourage support for
implementation of recommendations
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Subject Matter Experts as it relates to project
purpose
 Planners, Engineers, Landowners, Economic Development
Practitioners, Realtors, Builders, Legal expertise
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Technical Role
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Know the community policies and issues
Understand the problems
Develop workable solutions
Assist in implementation efforts
Advise Executive Leadership as necessary
RESPONSIBILITIES
PARTICIPANTS
COORDINATION, ACCOUNTABILITY
PROJECT/GRANT MANAGEMENT
Policy Direction; Study Design/
Oversight; Budget Approval;
Monitoring; Report Adoption
Technical Issues; Alternatives
Report Development;
Recommendations
Technical
Committee
Community
Sponsor
Executive/Policy
Committee
Working/Advisory
Committee
Technical
Committee
MUNICIPALITY, COUNTY OR STATE
GOVERNMENTS, COGs
City Officials; County Officials
Base Leadership; Private Sector
Leaders
State Officials
Local and Base Planners; Community
Staff; Business Representatives
Residents
Technical
Committee
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Commitment for project
 Active participation during process and
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implementation efforts
Collaboration
Open to ideas
Willingness to address controversial issues
Open to creative problem solving

OEA Compatible Growth
 http://www.oea.gov/
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JLUS Project Websites
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http://www.campbullisjlus.com/;
http://www.lacklandjlus.com;
http://www.tri-countybrac.com;
http://www.bcdcog.com/JLUS.htm
Social Media Websites
 Linked In; Facebook
A Full-Time Job
Before JLUS
After JLUS
(extracted from office description)
 Ensure tasks in the SOW and consultant contract
are completed on schedule
 Coordinate the data collection
 Serve as a focal point for all entities
 Set up a schedule of events and monitor timeline
 Arrange one-on-one meetings between
consultant and agencies
 Schedule and coordinate key meetings with the
Executive Committee and Advisory Com.
 Coordinate Public Meetings
▪ (time, location, agenda)
At the outset:
 Write Statement of Work
 Write Grant Request
 Write Request for Proposal
 Evaluate Proposals
 Orchestrate Movement to City Council
 Write Resolutions authorizing grant or support
Camp Bullis JLUS
Lackland AFB JLUS
JLUS Ready for Take-off
Randolph AFB JLUS
OEA Grant…check. Committees formed…check. Publicity…check.
We’ve got County Clearance. Let’s get this baby off the ground!
Experience, Knowledge, and
Qualifications
Local Government
 government procedures, policies, departmental
functions, political realities
Management
 organize, plan, communicate, coordinate, direct,
and research
Military
 understand organization, possibly less open with
information, change is sometime difficult
Military Operations
 Mission – training (train like you fight)
▪ Noise, light, dust, 24/7
 Organization and Chain of Command
▪ Not run by committee, not open and transparent, sometimes little
knowledge of local government processes
Local Government Operations
 Limits of authority, open meetings laws, freedom of
information act, records retention
 Police Powers – regulations/restrictions
Government Policies and Procedures
Ability to Speak the Language
AICUZ
ANG
BRAC
EIS
MDP
NOE
APZ
ABW
ETJ
GIS
PUD
NVG
Zoning, Density, Vesting, Smart Growth
Responsive
Detail Oriented
Anticipatory
Sensitive
Affable
Flexible
Communicative
Persistent
Thick Skinned
Sense of Humor
Ability to multi-task
Foundation for the Study
 Time Consuming: possibly months
 Military, Government, and Agency staffers
▪ have other priorities
 Persistence to get data
▪ requires checking back – without being irritating
Research

Does Data Exist? Is it Current?
 Operations Orders, Manuals, Letters of Agreement
▪ Example: Air Operations Manual at FAA Office at Airport and Alamo
Area Council of Governments LOA with Ft Sam Houston
 Need Specifics and Statistics
▪ 8 million rounds of ammunition fired in 2009 at Camp
Bullis
 Military Personnel Rotation – civilians as continuity
 Local Government – cultivate old timers
Arrange and Attend
 Elected officials, get on calendar in advance, avoiding
conflicting meeting dates
 Minutes: writing and editing
With Consultants
 Military, government departments, and stakeholders
Other Government Entities
 Federal, state, counties, agencies (U. S. Fish and Wildlife,
Commission on Environmental Quality, etc.)
JLUS Public Meeting
Community Outreach
 Rural difficult, lack of interest until property identified
Publicity, Advertisement, Public Meetings
▪ Ex: High Schools, etc. (contracts, security, audio-visual, food)
 Elected Officials: e-blasts and newsletters
 Postings
 Website Updating
 Draft Plan to Municipalities and Libraries
Consultant: busy organizing data, analyzing
it, formatting, and drafting the narrative,
rationale, and recommendations
-- does not have time to deal with every issue,
department, stakeholder, or research all details
Consultant and Project Manager
act as a
Team
Military
Supervisor
Developers
Elected
Officials
Property Owners
Government
Project
Manager
Media
Federal, State, Local
Citizens
Environmentalists
Consultant
Real Estate
Professionals
 Reading and editing drafts and revisions
 Public Meetings and Comment Period
▪ Consolidation of Public Comments
 Government Process for Approval
 Memos/briefings to City Hall
 Briefing Council Members (Districts)
 Writing Resolution of Support
Nexus and Neutral
Full-Time Job – But Don’t Take It Home!
“It came with the job!”
Engaging the Public

Study area: 3 counties/10 municipalities in
Northwest Florida
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Region is “Military Friendly”
 Eglin – $6 billion annual economic generator
 Hurlburt Field (Okaloosa Co); NAS Whiting Field
(Santa Rosa Co); NAS Pensacola (Escambia Co);
Tyndall AFB and NSA Panama City (Bay Co)
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FL Statutes mandate military compatibility
 Community responsibility via Comprehensive
Plans/Land Development Codes
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OEA supported JLUS w/financial & technical
assistance
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New BRAC missions
 7th Special Forces Group (Airborne)
 F-35 Joint Strike Fighter Initial Training Site
▪ Pilot and Maintenance training
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Environmental Impact Statement (EIS)
 Conducted concurrently with JLUS
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Structure agreed upon via jurisdictional
resolution
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Meetings held “in the sunshine”
 Policy Committee noticed, open to public
 Technical Advisory Group “closed” but open to
interested citizens to participate in the process
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www.tri-countybrac.com
 All minutes, presentations posted here
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Local media – NWFDN, Bay Beacon, WFTW
 Editorial boards/outreach to staff writers/on air
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We were moving right along…..until
 JLUS originally scoped to use ‘06 AICUZ
 Local community (Valparaiso) push to use JSF data
▪ AF agreed to provide data at release times provided in NEPA
▪ OEA provided additional resources for analysis
 First EIS data released concurrent with DEIS
▪ Blended Mix preferred alternative
 Then came the FEIS
▪ AF preferred alternative changed
▪ Additional analysis required
 Draft JLUS and recommendations
▪ We were moving faster than NEPA
▪ Concerns of JLUS recommendations “getting ahead” of EIS
 Result: 8 month delay in JLUS completion
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Keeping on message…”We are NOT the EIS!”
 JLUS and EIS were separate studies
▪ JLUS – Community-based study (open)
▪ EIS – Air Force study (not open)
 NEPA limitations on active public involvement
▪ Public hearings not Q&A, merely opportunity to comment
 JLUS had only story to tell (at times)
▪ Not all good news (Valparaiso)
▪ Mixing JLUS/EIS became common; everyone got the blame
 Meetings…..bloody meetings
▪ 19 public meetings (most poorly attended)
▪ 45 one-on-one’s
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Other ways we engaged
 JLUS Policy Committee Chairman penned op ed
▪ Pledged to work together to solve emerging issues
 Eglin base commander supported JLUS process
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▪ Vice chair of JLUS Policy Committee
In the end, we may have lost the battle….
 Valparaiso panned JLUS/EIS at every turn
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▪ Local headlines read: “Val’P scoffs at JLUS”, “Val’P decries JLUS”,
“Valparaiso mayor walks out of JLUS meeting”, “Valparaiso sues Air
Force”
….but we’ll win the war!
 JLUS implementation continues
▪ Val’P did pass resolution of support (omitted any noise references,
though)
▪ Working with City on Noise Attenuation Study RFP and other longterm strategies
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Lessons Learned
 Active participation/involvement is critical!
▪ Keeping ambassadors is vital to forward movement
▪ You’re only as good as the staff/policy makers
 JLUS concurrent with EIS – extremely difficult
▪ Constantly changing data compounded difficulty
 Resolutions of support at the beginning 
supportive communities at the end
▪ Val’P on board until the issues came out in print
▪ Turned recommendations into “you’re against us”
▪ Lawsuits & settlement agreements
Partnering with Consultants
JLUS Experience
• Beale AFB – CA
• Malmstrom AFB – MT
• Edwards AFB – CA
• Camp Rilea – OR
• FT Irwin - CA
• Camp Bullis - TX
• NAWS China Lake – CA
• Del Rio – TX
• R2508 – CA
• Kingsville – TX
• Bay Co - FL
• Camp Williams – UT
• Navy- AF Guam - GU
• Hampton/Langley – VA
• Idaho – ID
• Fairchild AFB – WA
Overview
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If you are considering a JLUS – Let’s talk about:
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Challenges
Inclusion
Discovery
Process
Public Outreach
Key Focus Items
Outcomes
Challenges
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Wide range of stakeholders
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Broad spectrum of issues
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Timeframe and Time Commitments
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Strong property rights issues
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Rural and Urban situations
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Minimal authorities in rural areas
Inclusion – Who and Why
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Committees
Stakeholders
Concern Citizens and Groups
Other Regulatory Agencies
Striving for:
 Buy in
 Acceptance
 Willingness to implement
Key Roles and Assignments
JLUS
Participants
Responsibilities
Sponsors
OEA
City
County
Coordination
Accountability
Grant Management
Financial Contribution
Policy Committee
Public Officials
Local / County
Other Agencies
Military Representatives
OEA
Policy Direction
Study Oversight
Monitoring
Report Adoption
Technical Committee
Planning Staff
Engineering Staff
Technical Specialists
Special Interests
Technical Issues
Alternatives
Report Development
Recommendations
Committees
Discovery – Looking for ?
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Known Issues
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Broader Factors
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Future Concerns
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Solutions
December 8, 2008 – San Diego, CA
Compatibility Factors
Man-Made
1. Land Use
2. Safety Zones
3. Vertical Obstruction
4. Housing Availability
5. Infrastructure Extensions
6. AT/FP
7. Noise
8. Vibration
9. Dust / Smoke / Steam
10. Light & Glare
11. Alternative Energy Development
12. Air Quality
13. Frequency Spectrum
Interference & Impedance
14. Public Trespassing
15. Cultural Sites
16. Legislative Initiatives
17. Interagency Coordination
Natural
18. Water Quality / Availability
19. Threatened and Endangered
Species
20. Marine Environments
Competition for:
21. Scarce Resources
22. Land or Airspace
23. Frequency Spectrum
24. Ground Transportation
Process – It is Iterative
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Number of committee meetings
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Opportunities for review at phases points
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Time for adequate review cycles
Process – It is Iterative
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Many issues across wide range of concerns
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Numerous stakeholder positions
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Impacts to schedule
Public - Outreach & Input
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Public Information
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Public Participation
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Public Input
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Public Outreach
Seek Active Engagement
Key Focus Items
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Increased Understanding of Range of Issues
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Geographic Awareness
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Tool Box of Strategies or Actions
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Formalize Cooperation & Coordination
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Prepared for next step - IMPLEMENTATION
Outcomes
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Report
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Understanding
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Awareness
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Cooperation
Body of Knowledge that helps decision makers
at all levels make better informed decisions
Frank Sherman
City of San Antonio, TX
Military Affairs Office
Senior Manager Analyst
210-207-1337
[email protected]
Michele Parlett
Bexar County, TX
Economic Development
Senior Analyst
210-335-0034
[email protected]
Jeff Fanto
Okaloosa County, FL
Growth Project Coordinator
850-609-3014
[email protected]
www.tri-countybrac.com
Mike Hrapla
Matrix Design Group
Vice President
602.288.8344
[email protected]