Preserving Smithsonian Treasures Building, Operating & Maintaining its Facilities Office of Facilities Engineering and Operations (OFEO) SAME DC Post August 28, 2008

Presented by

MG Clair F. Gill, USA (ret.) Deputy Director/Chief of Staff

Smithsonian Infrastructure

• • • Total Facilities: Land Area: Roads: 710 (12 million sq. ft.) 19,000 acres 107 miles

National Museum of the American Indian NASM Udvar-Hazy Center

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Smithsonian Infrastructure

Museums Research Admin / Storage

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Challenges of Stewardship

 Over 6,000 employees & 5,000 volunteers  137 million artifacts, art works and specimens  Open 364 days per year  24 million visitors per year 4

Diversity of the Smithsonian Research and Support Facilities New York Museums Washington DC Museums

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The Gift of James Smithson

"I then bequeath the whole of my property...to the United States of America, to found at Washington, under the name of the Smithsonian Institution, an Establishment for the increase & diffusion of knowledge among men."

James Smithson (1765-1829)

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Office of Facilities Engineering and Operations

Mission

“OFEO provides world-class services and stewardship by building, operating, maintaining and ensuring a safe, secure, healthy environment that enhances the Smithsonian experience”

Vision

One Smithsonian

Facilities and programs in partnership Sparkling campuses

One OFEO

Legendary service to the Smithsonian community Number One best place to work

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Office of Facilities, Engineering and Operations William W. Brubaker Director STRI Facilites Operations Fernando Pascal Clair Gill Deputy Director Chief of Staff Office of Facilities Management and Reliability Nancy Bechtol Director Office of Planning & Project Management Sheryl Kolasinski Director Office of Engineering, Design & Construction Jack “Mike” Bellamy Director Office of Safety, Health & Environmental Management Roger Yankoupe Director Office of Protection Services J.J. McLaughlin, Director Resource Management Clair Gill Director

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Castle Building Arts and Industries

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Donald W. Reynolds Center for American Art and Portraiture

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Critical Facilities Challenges

 Age & systems obsolescence  Track record of understated need  High traffic  Functional diversity  Architectural variety  Long history of underfunding

AIB: RUST, PEELING PAINT AND SALTS BUILD-UP “ DIAPER” TO CATCH FALLING DEBRIS

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Smithsonian Facilities Construction 14 12 10 8 6 4 2 0 1850 1870 1890 1910 1930 1950 1970 1990 2010 Year

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Age of Smithsonian Facilities Sm ithsonian Building Age 2001

8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 0 - 10 yrs 11 - 20 yrs 21 - 30 yrs 31+yrs

From Museums And Facilities: Critical Assessment and Improvement Objectives

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Expenses Past and Projected ($000) 1

60000 50000 5400 5156 40000 3480 2813 3531 8166 8756 7649 30000 20000 4319 5022 2510 7486 10000 10328 4072 5967 2345 2611 4025 6647 3120 5528 13259 14114 7821 4587 5852 17879 8039 4107 5803 3958 6619 4346 6293 4772 8091 18561 20716 23551 22125 0 2003 2004 2005 2006 2007 2008 (Projection) 2009 (Projection) 2010 (Projection) 1 Projections are July 2008 update Fuel & Water Steam Gas Chilled Water Electricity 14

H M SG H ER N D ON C H N D M M SC N M A I R EN WIC K GGH C D WR C N Z P QUA D C R C H A Z Y N A SM F R EER N M N H N M A H 50 Building Energy Use – 2007 vs. 2008 Year Ending Jun 07 Year Ending Jun 08 380 288 243 237 237 100 109 102 138 138 137 185 201 148 163 178 150 200 250

12Aug08

300 kBtu per Square Foot 350 400 450 488 500

National Museum of Natural History Exhibit Collections Admin / Bldg Support

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National Air & Space Museum Udvar-Hazy Center

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Use of Performance Indicators to Improve Service

     Establishment of Performance Indicators  Leadership directed  Measure the "Right Things"  Customer satisfaction (quality)   Productivity Timeliness  Resource Utilization Define the Metric(s) Determine Criteria for Rating Establish a Data Source (Reliable, Consistent) Ownership 18

Use of Performance Indicators to Improve Service (Dashboard)

70% OFMR

Safety

OSHEM 80%

Facility Productivity

20% 10%

Delivery Success

5% 2%

Cost Growth

0

Safety Improvement

70% 80%

Safety Correction Display (chartology)

2

OSHEM OPPM OEDC OFMR OPS RM

80% 95%

HVAC Efficiency

3 6 3.25

OFMR

Customer Survey Satisfaction

2.25

7.5

DART

6 0

TRIR

Per 200k Hrs.

0 0% 1 20%  Dashboard  Benchmarks

Diversity Hiring

$47M $94M  Bars, Pies, Balls, Lines, Matrices

Maintenance Funding

$188M 3 1  Customer Feedback 5

Crime

0 19

Use of Performance Indicators to Improve Service (Examples)

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Smithsonian Design and Construction Program

• Overview • Planning • Programming • Budgeting • Execution 21

Typical Large Project Cycle

PROJECT PLANNING AND STUDIES FINAL DESIGNS (BY) PROCURE CONSTRUCTION 22

OVERVIEW

•

Design and Construction

Program includes:      Federal Facilities Capital Program Trust-funded construction Smithsonian Enterprise projects Permanent and temporary exhibitions in all units Maintenance & Minor Repair Projects 

Responsibilities

• Office of Planning and Project Management (OEDC) • Office of Engineering Design and Construction (OEDC) • • Office of Safety, Health and Environmental Management (OSHEM) Office of Protection Services (OPS) 23

PLANNING & PROGRAMMING

•Facilities Master Planning •Capital Programming •Pre-Project Planning •Planning Coordination with Regulatory Agencies 24

Project Prioritization

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Failure Impact vs Project Importance

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Safety First

•

SI-Wide

APPROPRIATIONS & PROGRAM ($M)

FEDERAL APPROPRIATIONS PRIOR YEAR

FY01 $ 67.0

FY02 FY03 $ 97.9

$ 81.9

FY04 FY05 FY06 FY07 $107.6

$126.1

$ 98.5

$ 98.6

CURRENT & FUTURE PROGRAM STATUS

FY08 FY09 FY10 FY11 FY12 Construction Design Schematic Pre-Planning Five Year Plan Master Planning $105.7 $122.4 (Requested) $150.0

$150.0

$150.0

(Received) (OMB) 26

Current Project Highlights

Public Space Renewal American History $63 million Turner Asia Trail II (Elephant Trails) $37 million William V. Walsh NASM Electrical $6.4 million HSU POD 3 Renovation $10 million Clark 27

FY 2009 Project Highlights

• Designs move into the 21 st Century with Building Information Models • Cooper Hewitt (NYC) renovation: • American History Museum: PSRP III • Natural History Museum: HVAC revitalization • National Zoo: fire protection, structural repairs of General Services Bldg • Suitland: demolish old storage facilities • STRI (Panama): rehab Gamboa schoolhouse and replace Bocas Visitor Center • SERC (MD): complete design of Mathias Laboratory Expansion • National Museum of African American History and Culture: design and selection of CM at Risk 28

National Museum of African American History and Culture Site

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CONSTRUCTION DIVISION Construction Management North Mall Resident Engineer South Mall Resident Engineer Off Mall Resident Engineer Contract Support ZOO Resident Engineer New York Resident Engineer CM Support Contractors

Bovis PB America Jacobs Mark Anderson McKissick & McKissick

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Construction Contract Cost Growth High Interest Projects

12% 10% 8% 6% 4% 2% 0% Jul-07 Aug-07 Sep-07 Oct-07 Nov-07 Dec-07 Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08 NZP Elephant Trails NMAH PSRP II NMAH Perimeter Sec NASM Electrical SERC Wastewater NMNH Basement WW NMNH Perimeter Sec QUAD Humidification Industry Cost Growth Standard for Renovation Projects = 15% Industry Cost Growth Standard for New Construction Projects = 5% POD 3 NZP Water Main PH 1 31

Construction Contract Time Growth High Interest Projects

25.00% 20.00% 15.00% 10.00% 5.00% 0.00% Jul-07 Aug-07 Sep-07 Oct-07 Nov-07 Dec-07 Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08 NZP Elephant Trails NMAH PSRP II NMAH Perimeter Sec NASM Electrical SERC Wastewater NMNH Basement WW NMNH Perimeter Sec QUAD Humidification POD 3 NZP Water Main PH 1 32

PROJECT EXECUTION Guiding Principles

• • • Facility Project Management Handbook Select CII Best Practices Current Working Estimates (CWE) Smithsonian Directive 410 User/Client early and continuous involvement Project Management •Unambiguous project leader, Integrated Project Team •Guides project alignment (PDRI) •Controls Scope, Budget, and Schedule Construction Management •Monitors Safety, Quality, Security & Accessibility •Manages Change Orders and RFI’s •Office Engineer 33

Anacostia Museum National Postal Museum

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Suitland, Maryland Facility

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National Zoological Park, Washington DC and Front Royal, Virginia

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Freer Gallery Arthur M. Sackler Gallery National Museum of African Art

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Hirshhorn Museum and Sculpture Garden Renwick Gallery

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Heye Center

New York City

Cooper-Hewitt National Design Museum 39

Chesapeake Bay Smithsonian Environmental Research Center

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Smithsonian Astrophysical Observatory

Locations: Cambridge, MA Arizona Hawaii Chile 41

Panama Smithsonian Tropical Research Institute

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National Museum of the American Indian

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National Museum of American History

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National Museum of American History

Comprehensive Facilities Development Plan Google Earth 3D, DC GIS Consortia, SI Space Classifications & 3D Architectural Records 45

Smithsonian- A Work in Progress SI Wide Master Plans including collections support and pan-institution functions (SBV, libraries) SI Wide Real Property (Asset Management) coordination, consolidation, cost management Enhance Integrated Project Teams self assessment and improve customer focus Expand CII Best Practices Integrate Technology Accelerators Building Information Models centralized and accessible facility data Improve Commissioning and Project Turnover Increase Percentage of Sustainable Projects

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Come See Us

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Thank you!!

Clair F. Gill Deputy Director/CoS [email protected]

William W. Brubaker Director [email protected]

Office:(202) 633-1873 www.ofeo.si.edu

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