From HOME . . .

RVCC Phone 908-526-1200 MIS Help Desk, Ext 4357 (HELP) Holly Smythe, Instructional Designer, Ext 8451 Lonny Buinis, Instructional Designer, Ext 8306

2009-2010

1

2

Outlook Web Access: Logging On from Lion’s Den 1. Connect to the Internet and open your Web browser. (Internet Explorer is most compatible with Outlook.) 2. Type the following URL into the Address field of your browser: http://luminis.raritanval.edu 3. Type your G number into the User Name field 4. Type your network password into the Password field. (Network Password consists of 8-14 characters; contains lowercase letters, uppercase letters, and numbers) 5. Click the Login button to Open the Lion’s Den window 6. Click the e-mail button

Handout designed by HJS 3

Outlook Web Access: Logging On from RVCC Homepage 1. Connect to the Internet and open your Web browser.

2. Type the following URL into the Address field of your browser: http://www.raritanval.edu 3. Click on the icon for The Lion’s Den, login with your network username and password, then click on the email button.

Handout designed by HJS 4

Outlook Web Access - Outlook Bar: Shortcuts Shortcuts appear in a button bar at the bottom of the Outlook Bar. You can enlarge or shrink the button bar as needed using the small arrow bar above the buttons

.

Inbox

- the place where you receive your mail

Calendar

- allows you to make appointments

Contacts

- an on-line rolodex (address book)

Tasks

- allows you to keep track of your tasks with a simple or detailed list. Other options are available.

Public Folders

- location of public college documents. You must have permission to put materials in these folders. Opens in a new window.

Click this arrow bar to shrink the shortcuts bar Rules

- allows you to set rules to automatically move or delete email.

Options

– change settings for Out of Office Assistant, E-mail, Calendar, Reminders, Contacts, Password, Recover 5

Outlook Web Access - Outlook Bar: Folders Folders appear in a list at the top of the Outlook Bar. Notice that the shortcuts are now in shrink view to show more folders.

Mail Folders

– allow you to create folders to organize your mail (right click on your name to make a new folder.)

Public Folders

- location of public college documents. You must have permission to put materials in these folders. Public folders are accessed through a shortcut button which opens a new window.

Click this arrow bar to enlarge the shortcuts bar

Handout designed by HJS

New Mail Window

appears at bottom right and

New Mail Icon

appears at bottom of Shortcuts Bar to let you know that new mail has arrived 6

Folder Banner

(includes name of current folder, message view options dropdown, total number of pages, and arrows to navigate from page to page )

Outlook Web Access - Email Screen Features View Options Toolbar TIP: Click on field headings to sort mail by From, Subject, Received, or Size! Folder List

Handout designed by HJS

List of Messages in Inbox Preview Pane can be displayed on bottom or right and Shows Contents of Currently Selected Message

7

Outlook Web Access: E-mail Screen Toolbar Compose New Message Create New Item Dropdown Hide/View Preview Pane Delete Reply Options RVCC Addresses LOG OFF

(

very

important if you are using a public computer)

Right Click on any message to see the message options.

Handout designed by HJS

Right Click on any message flag to see the flag options.

8

Outlook Web Access: Composing and Sending E-mail 1. Click the Compose New Message button from the mail area.

OR select Message from the Create New Item Dropdown in other areas of Web Outlook 2. Click on the To, Cc, and/or Bcc button(s) to select e mail address from RVCC Address List OR Type the e-mail addresses into the appropriate fields 3. Type the last name into the Last Name Field 4. Select the appropriate name and click the To, Cc, or Bcc button then click the Close button

Handout designed by HJS 9

Outlook Web Access: Composing and Sending E-mail 9. Add message options 5. Names from Address List appear here 6. Add subject 7. Add message content 8. Use fonts, sizes, colors, type styles, formatting, lists 10. Click Send button to send message Do you need to add an attachment? See the next page for instructions!!

Handout designed by HJS 10

Handout designed by HJS

Outlook Web Access: Add Attachments 1. Click the Attachments button on your Message window. The Attachments window will appear.

2. Browse for the file(s) that you want to attach. The filename(s) will appear under Choose a file to attach. 3. Click the Attach button. The filename(s) will appear under Current File Attachments. Then click the Close button to close the Attachments window.

4. The filename(s) will appear next to the Attachments button in your Message window

11

Outlook Web Access: Calendar Screen Features LOG OFF Folder Banner Toolbar Folder List Navigation Calendar showing both today’s date and week being viewed Shortcuts Button Bar

Handout designed by HJS

Weekly/Daily/Monthly Calendar

12

Outlook Web Access: Calendar Screen Toolbar Create New Item Dropdown Schedule New Appointment Calendar Views Address Book HELP Pop-up Appointment Reminder Window LOG OFF

Handout designed by HJS 13

Outlook Web Access: Making an Appointment 1. Click the Make New Appointment button from the Calendar.

OR select

Appointment

from the Create New Item Dropdown in other areas of Web Outlook 2. Type in the Subject of the meeting, class or event and the Location.

3. Set Start/End times, Reminders, Show time as 4. Type additional information here for later reference 5. Click Save and Close button to add appointment to calendar Does this meeting/class/event occur on a regular schedule? See the next page for instructions on making a recurring appointment!!

Handout designed by HJS 14

Outlook Web Access: Making a Recurring Appointment If your meeting/class/event occurs on a regular schedule click the recurrence button at the top of your appointment window to open the recurrence window.

Set Appointment time Set Recurrence pattern Set Range of recurrence Click OK button This is a fast way to schedule class meeting times and department meetings for an entire semester!

Handout designed by HJS 15

Outlook Web Access: Inviting Attendees 1. From the Calendar view, click the Make New Appointment button.

2. From the Appointment window, click Invite Attendees button 3. Use Required, Optional and Resources buttons and/or Check Names button to enter names of Attendees and Rooms 4. Update information and/or attach the meeting agenda

Handout designed by HJS 16

6. Check on Availability of Attendees and Resources Outlook Web Access: Inviting Attendees 5. Click the Availability tab 8. Send invitation to Attendees and Resources 7. Modify times/dates to accommodate attendees

17 Handout designed by HJS

Calendar: Responding to a Meeting Invitation

Attendees will receive the meeting request in their inbox. They can then use Accept, Tentative, or Decline buttons to reply. Meeting Organizer can open the appointment in the Calendar to see who has replied. Handout designed by HJS 18

Outlook Web Access: Contacts Screen Features and Toolbar Navigation Arrows Create New Item Dropdown Add New Contact Contacts Viewing Options Dropdown LOG OFF Toolbar Folder List Contacts Management Options and Address Book Shortcuts Button Bar

Handout designed by HJS

Contacts

19

Outlook Web Access: Creating a Contact 1. Click the Add New Contact button from the Contacts OR select Contact from the Create New Item Dropdown in other areas of Web Outlook 2. Window will open to the General tab. Select appropriate title from dropdown boxes and enter information into fields.

Handout designed by HJS 20

Outlook Web Access: Creating a Contact 3. Details tab allows you to enter additional information.

4. Save and Close

21 Handout designed by HJS

Outlook Web Access: E-mailing or Locating a Contact 3. Click the Display Map button to go to the MSN Maps & Directions Website 1. From the Contacts view, double-click the name of the chosen contact to open the window for that contact 2. Click the Send Mail to Contact button to open the e-mail window.

Handout designed by HJS 22

Handout designed by HJS

Outlook Web Access: Options

23

Handout designed by HJS

Outlook Web Access: Options (cont.)

24

Handout designed by HJS

Outlook Web Access: Options (cont.)

25

Outlook Web Access: Folders and File Management 1. To make a new folder, select Folder from the Create New Item Dropdown 2. Enter a name for the folder, then select the type of items the folder will contain 3. Select the main mail folder or another folder to put the new folder into 4. Click OK button

Handout designed by HJS 26

Outlook Web Access: Folders and File Management 6. Use the Move/Copy button to copy or move items into your new folder or another folder 5. The new folder will appear in your folder list AFTER you refresh/reload your browser window NOTE: You can also drag and drop items into folders

Handout designed by HJS 27

Handout designed by HJS

When you are finished, don’t forget to Log Off!

Choose Log Off located at the right side of the Web Outlook toolbar.

28