Transcript Periodic Department Review A System of Affirmation LaMont Rouse Executive Director of Assessment, Accreditation & Compliance.

Periodic Department Review
A System of Affirmation
LaMont Rouse
Executive Director of Assessment,
Accreditation & Compliance
Goals of the Presentation
■ How the review process works
■ Review of the Process & Guidelines
■ Preparing Your Department Review Binder
■ Gathering Evidence of Success
■ Questions and Answers
Purpose of Program Review
■
Formally report on all goals and
objectives
■ Gather evidence to support your
accomplishments
■ Identify opportunities for the future
■ Create a shared vision with your
team
■ Affirm what you do
■ Prevents Mission Creep (and draft)
Why Have Program Review
■
Middle States wants “clear and
compelling evidence” of a system
of self improvement
■
It shows accountability to other
primary constituents: Board of
Trustees, parents, students, Cedar
Crest Alumni, regional employers,
etc.
■ Proves that we are committed to
excellence
Program Review Process
(Simplified Version)
■ Completed copies go to the Office of Assessment and the
Assessment Committee;
■ The Office of Assessment & the Assessment Committee
provides feedback;
■ The final version of the review document is then sent to the
Provost who will then affirm the conclusions, etc.
■ Suggestions that have budgetary impacts are then built into
future budgeting cycles
Time Line
■ Program review process is initiated by the Provost in
September.
■ Departments under review are orientated to the process in
September/October
■ Collect information from October – December
■ Build your report from January – March
■ Submit your report on or before April 1st
Time Line
■
Interview with the assessment committee occurs in
April/May
■ Assessment committee affirms your report and
recommendations to the Provost by May 30th.
■ The Provost produces a short report to the President and
Board of Trustees during the summer.
■ Suggestions that have an impact on the budget are included
in the upcoming year’s fiscal planning model.
Section 1: Mission,
Goals & Objectives
■
Include in the binder the current
mission statement.
-- Long mission statements are
usually wrong mission statements
■
In a paragraph or 2, explain how
your department supports the
mission of the College (note: Use
the annual assessment report form
for assistance)
■
Goals and Objectives should be
limited to 4 to 6. (Representative but
not necessarily exhaustive)
Section 2: Major Functions
& Services
■
List the major functions and
services within the unit ( hint: look at
job descriptions)
■
List services and functions which
could exist. Briefly describe why
they don’t exist.
■
Draw a flow chart that shows how
your organization operates (keep it
simple but representative)
Section 3: Goals and Objectives
■
Using your last 3 to 4 assessment
reports, provide data for each goal
and objective found in those reports.
■
Closing the Loop with the Data
* In bullet format, describe any
modifications you’ve made because
of the data.
* How have operations been
improved?
* What lessons have been learned?
Section 4: Forms, Surveys,
Policy Manuals
■
Collect all tools used to gather data,
rate employees, complete work, etc.
(make sure they are blank)
■
Describe any ongoing support used
from the data system that helps with
measuring the unit’s progress
(Example: Admissions might use
applications as a way to measure
progress)
■
Trying to prove that there is tools for
gathering evidence and producing
work.
Section 5: Personnel & Org.
Structure
■
Provide a list of all full-time
personnel and their official title in the
unit (place a date on it)
■
Provide the latest resumes for all
mid- and upper-level administrators
■
List any long-term part-time
personnel in the unit (longer than 5
years)
■
Provide an organizational chart
Section 6: Facilities & Equipment
■
Describe the adequacy of your
current facility (1 page)
■
Describe the adequacy of your
current equipment inventory
(computers, software, etc) (1 page)
■
List and describe any needs in these
areas. Please prioritize!
Section 6: Facilities & Equipment
■
Describe the adequacy of your
current facility (1 page)
■
Describe the adequacy of your
current equipment inventory
(computers, software, etc) (1 page)
■
List and describe any needs in these
areas. Please prioritize!
Section 7: Planning & New Initiatives
■
List and describe any significant
plans that will be undertaken in the
next 3 years (2 to 3 pages)
■
List and describe any significant new
initiatives in the next 3 years
Section 8: Summary &
Recommendations
■
■
Summarize the main elements of the
report (2 to 3 pages)
Summarize your overall
recommendations of the department
and any changes that you see
moving forward.
* You can place these into bullet format
if you’d like.
Section 9: Resources
■
Indicate what new resources you will
need in the next three years.
■
Indicate how it will help the
department
■
Justify the request by linking it to
your mission, goals and objectives.
Section 10: Other
■
■
Create a “brag” sheet that
demonstrates some of your work.
Include:
Programs of events
■ Flyers
■ Other distributed materials
■ Actual results from surveys
Working Tips
■
Divide the Labor (this should be a
team exercise)
■
Work smart
■
Hold internal monthly update
meetings
■
Find consensus when identifying
needs and resources
Contact Information:
LaMont Rouse
[email protected]