Transcript Annual Meeting SCRA 2011/2012 A year in review Agenda • • • • • • • Introductions Election of New Board members Committees Tennis Aquatics Membership Financials.

Annual Meeting
SCRA 2011/2012
A year in review
Agenda
•
•
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Introductions
Election of New Board members
Committees
Tennis
Aquatics
Membership
Financials
Current Board
Board of Directors:
 * Rob Daines, Secretary
 David Drover, Swim and Treasury Co-Chair
 David Engstrom, Facility Chair
 * James Fearon, Treasury Co-Chair
 Leslie Fiedler, Membership Co-Chair
 Bob Kessler, Tennis and Membership CoChair
 * Steve Pokorny, President
*Current term expires 2012
Standing Committees
•
•
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Aquatics – Patty Chang
Tennis – Bob Kessler
Membership – Leslie Fiedler & Bob Kessler
Facilities - David Engstrom
Members interested in serving on a committee please contact a board member
Stanford Athletics Staff
(DAPER - Department of Athletics, Physical Education and Recreation)
Steve Robe, SCRA General Manager
Andrea Barnes, Tennis Director
Scott Shea, Aquatics Director & Head Coach
Ray Purpur, Deputy Athletic Director
New Board - Election
Nominating Committee Recommendations
 Jan Rossi
 Corinne Thomas
 April Triantis
Tennis
Tennis Committee
• Bob Kessler, chair
• Barbara Yu, Ann Porteus, Joe Lipsick
Tennis
• Tennis director: Andrea Barnes
2011 United States Professional Tennis
Association Northern California Pro of the Year
•
Associate pros: Ann Henricksson, Lejia Hodzic, Corinne
Mansourian, Michael Jessup
• Adults
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75+ regular players, many other social players
EPATT women’s doubles league participating club
Hosted 12 adult teams in USTA league play.
Currently run three weekly women’s and one men’s clinic.
Junior Tennis
• Mid-peninsula Junior Interclub League champions.
• Hosted USTA Junior League teams in all age divisions.
• 120+ juniors in clinic and junior team program during the
2010 -11 academic year.
• Over 40 juniors participated in Nor-cal tournament play in 2011.
10 and Under Tennis
•
SCRA leads in 10 and under programming implementation
•
One of the first two Peninsula clubs recognized as official
USTA “10 and Under Tennis Facilities”
• Hosted 3 area wide Junior Tennis Play Days and the first 60’
“orange ball” tournament on the Peninsula.
•
10 and under team qualified for season ending Future Tennis
Championships Invitational based on 2011 performance.
•
First Peninsula club with permanent 60’ court lines on all
courts. Work completed at no cost after securing USTA grant.
•
Chosen to host 4 USTA Nor-cal Player Development Camps in
2012
Tennis
• Ball kids team worked at the SAP Open and
the Bank of the West Tennis Championship
• SCRA ball kid team worked the final
matches at the 2011 NCAA Team and
Individual Championships.
SCRA Aquatics
• Program Objectives
– Promote water safety & teach basic
to advanced swimming skills
– Create an environment that is fun,
where individuals feel good about
who they are & what they are doing
– Instill confidence & enthusiasm
about swimming
– Offer a wide range of programs that
meet individual's and family’s needs
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SCRA Aquatics
• Private & Group Lesson Program
– Formal Fall, Spring, Summer lesson programs offered
• Feeder to SCRA & PASA team programs
• Pre-Competitive team
– Transition program from lessons to swim team
• SCRA Summer team
– Peninsula Swimming Association
• SCRA, University Club, Foothills, Fremont Hills,
Alpine Hills, Ladera Oaks
• PASA USA team
– SCRA founding member
• SCRA, PASC, Alpine Hills, Foothills, DKS, LAGCC
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SCRA Aquatics: Lesson Program
• Program Objectives:
– Teach valuable swimming skills & water
safety
– Instill deep love for and interest in swimming
– Build confidence & sense of accomplishment
• Added Programming:
– Fall Lesson Program
– Revised user-friendly online sign-up system
– Ribbons & certificates for program
completion
– Mandatory staff development & ongoing
training
– Internship program used to help prepare
future teachers & coaches
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SCRA Aquatics: Lessons Program
• Fall: 33 slots filled (group & private classes)
• Winter: By instructor availability (limited enrollment)
• Spring: 8 Saturdays in April & May
5 classes offered per Saturday, 5 enrollment slots per class
• Summer: 9 week-long sessions: class M-Th, 4.5 hours a day
Over 100 students per session in group & private classes
SCRA Aquatics: Pre-Competitive
• Program Objectives
– Teach basic & advanced swimming skills & water
safety
– Develop understanding of 4 competitive strokes
– Instill deep love for & interest in swimming
– Build confidence & sense of accomplishment
• Added Programming
– Clear move-up requirements & end-of-session
evaluations
– Up-to-date group website & email communication
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SCRA Aquatics: Pre-Competitive
• Three class levels: A, B, & C
• Classes run in either 8-week
or 4-week sessions
• Small group instruction
A - Swimmer to coach ratio 6:1
B - Swimmer to coach ratio 8:1
C - Swimmer to coach ratio 10:1 (or less)
• Enrollment between 60 - 90 swimmers per session
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SCRA Aquatics: Summer Team
• Program Objectives
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Strengthen relationships among families & build community pride
Teach swimmers valuable life skills
Provide leadership opportunities for middle & high school students
“Next step” for lesson program swimmers
Transition swimmers to year-round program
• Added programing:
–
–
–
–
Team website: http://www.scraswimming.com/summerleague
Up-to-Us Parent volunteer system & automated reminders
Internship program for 13-15 year olds
Increased community building & swimmer activity nights
• Team movie night, practice group activity nights, Bingo night, & Raging Waters
Trip
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SCRA Aquatics: Summer Team
• Practice April - July
• Compete June & July
5 Dual Meets, 1 Relay Meet, & Championship Meet
• 2011: 125 swimmers
2010: 90 swimmers
2009: 85 swimmers
• 60% swim year round
SCRA Aquatics: PASA Year-Round
• Program Objectives
– Create an environment that is fun and rewarding for all
team members & their families.
– Develop community and a sense of team spirit through
shared goals & objectives.
– Offer the most comprehensive program in the area with
concern to swimming technique and training.
• Added Programming
– Head Coach - Scott Shea
– Head Age-Group Coach - Joey Sementelli
Director of Pre-Competitive Swimming - Laura Mitchell
– Evaluations & explicit move-up requirements
– Strong communication with team families via email, the
Weekly Update, parent meetings, and the website blog
– Team activity nights & events such as our Team Holiday
Party
- Level appropriate goal setting & life skill development
- Parent education
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SCRA Aquatics: PASA Year-Round
• PASA - USA team
– 150 Swimmers
– Gold Medal Club in 2011
(ranked 4th in the
Nation)
– Gold Medal Club in 2010
(ranked 8th in the
Nation)
- Gold Medal Club in 2009
- Silver Medal Club in
2005, 2006, 2007, 2008.
• 5 practice group levels
– Age Group 1, 2, 3
– Elite practice groups:
JR Group & SR Group
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SCRA Aquatics: PASA Alumni
SCRA/PASA Swimmers attending College that graduated from Senior Group
• Katie Reeves - UCSB, Tara Levens - University of Chicago, Casey Barnes Waychus Penn, Allison Frisbie - Purdue, Audry Kwong - UCD, Megan Fischer-Colbrie Stanford, Haley Read - Duke, Mattie Wheeler - Yale, Veronica Tse - Washington
University St. Louis, Matt Murray - University of Virgina, Blake Weber - Claremont
McKenna, Ben Hinshaw - Cal, Brad Murray - Georgetown, Nick Trowbridge - Cal,
Anne Peanasky - UCSB, Teva Levens - Dartmouth, Shuya Lou - Hawaii, Rohan
Patnaik - Georgetown, Jesse Bergman - UCLA, Marisa Martinson - Davidson,
Stephanie Lim - Stanford, Stephanie Nguyen - Williams, Elizabeth Murray - LMU,
Adam Hinshaw - Cal, Jeremie DeZwirek - Columbia, Jacqui Levere - Yale
Class of 2012 early commitments - Kevin Bishop - Stanford, Casey Lincoln - Yale, Ted
Lim - Stanford, Rachael Acker - Cal
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SCRA
out of the pool and beyond the court
• Group Fitness Classes: Yoga, Pilates, Tai Chi, Stretch & Strengthen for
Seniors, & Dancing each week in quarter sessions. Group sizes range from
7 to 15 individuals for each class.
• Wine Club: Meets quarterly with about 15-20 regular attendees lead by
our own SCRA Member John Haeger. If interested contact Steve Robe for
details.
• Annual 4th of July Party: Approximately 350 to 400 Families and
Members participated. Kids Carnival, BBQ of hotdogs & hamburgers with
a potluck of sides and desserts. Chili Tasting Contest, and swimming games
to end the day. Always a fun time.
• Coho @ SCRA:
Provided weekday lunches and special event
services from Coho. Hope to continue this summer.
• SCRA Fun Camp: 112 participants (16 kids/week for 7
week)
• Dive-in Movie: Family evening dinner and movie - Willy
Wonka (Aprox 50+)
• Other Special Events: Sharks game outing & Stanford
Baseball game BBQ with plans on putting together a Giants
game outing this year. If interested in attending any of these
contact Steve Robe for details.
Membership Report
Membership Update
Regular
Emeritus
TOTAL
2011
change
Memberships
340
82
422
408
TOTAL VOTING
340
82 (41
votes)
381
367
TOTAL NON-VOTING
43
0
43
27
Extended Family
11
NA
11
8
3
DAPER
13
NA
13
9
4
Winter Swim
14
NA
14
5
9
Special
5
NA
5
5
0
TOTAL
383
82
465
435
5
1
6
5
465
435
Club Users
Leave Of Absence
Grand Total
Memberships
14
30 (21)
Local Club Comparison
Initiation
Fee
Monthly Dues
for Club
Membership
Total
Assessments
Alpine
Hills
$25,000
$200
700
$50/month
2006-2016
Foothills
$11,715
$183
350
N/A
Fremont
Hills*
$14,900
$275
449
N/A
Ladera
Oaks
$16,000
$248
525
$50/month
2010-loan
paid off
University
Club
$17,500
$205
549
N/A
SCRA
$2000
$115 Regular
$87.50 Emeriti
465
$0
SCRA Financial Report 2012
Fiscal Year 2010-11
• Total Revenue: $1.145 million.
• Total Expenses: $1.118 million.
• Thus about $27,000 put towards reserve
requirement.
• We now have about $40k towards the $80k
required as part of the loan agreement.
Fiscal Year 2010-11 revenues
$ in 1000’s
%
Dues and initiation fees
607
53
Swim Programs
328
29
Tennis
150
13
Summer Programs
26
2
Other Revenues
33
3
Total
1,145
100
Fiscal Year 2010-11 Expenses
$ in 1000’s
%
503
45
Utilities
106
10
Debt Service
158
14
RE Taxes
88
8
Other
262
23
Compensation
Non Compensation
Total
1,118
100
Rough estimates of program revenue and
expenses, FY 2011
Swim programs:
– Total revenue: $328k.
– Estimate of direct costs: $273k.
Tennis programs:
– Total revenue: $150k.
– Estimate of direct costs: $132k.
Summer programs (non swim or tennis):
– Total revenue: $26k.
– Estimate of direct costs: $28k.
Good work by Scott and Andrea to raise revenues,
control costs, and add fun.
Expectations for FY12
On track to make budget and hopefully close reserve
requirement gap.
For future, would like to put away enough each year to:
1. Deal with random occasional major repair/upkeep
costs.
2. Improve facilities (e.g., play structure? tennis upgrades?
third pool?)
This may require membership level closer to 500. An issue
for next and future boards.